Construction Project Coordinator - 18 month contract

Construction Project Coordinator - 18 month contract

Construction Project Coordinator - 18 month contract

Apply locations Calgary, Alberta, Canada time type Full time posted on Posted 8 Days Ago job requisition id JR15293

Make your next move an expert one.

At Colliers it’s not our success that sets us apart, it’s how we achieve it. Our people are passionate, take ownership and always do what’s right for our clients, people and communities.

Why Colliers?

Our enterprising environment needs your expertise to facilitate Colliers’ continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career.

***This position is an 18-month maternity leave contract for a Construction Project Coordinator based out of our Calgary office and does require site visits***

About the role:

As a Project Coordinator within our REMS Team, you'll play a pivotal role in working closely with the Senior Construction Project Manager to assist in effectively running projects in Alberta and will be responsible for providing proactive and professional office administrative support to the Calgary Operations Manager and REMS Projects team. This is an opportunity to leverage your expertise to help us lead our industry into the future.

In this role you will

1. Provide administrative support to the Senior Construction Manager and Operations Manager, including supporting the Team with Projects (i.e., attending site meetings and walkthroughs, overseeing completion of landlord’s work, mechanical upgrades, cosmetic upgrades, tenant buildouts, and others).
2. RFP Generation, Interviewing, Analysis & Recommendations of Project Team Assembly Including: Architect/Interior Designer/Procurement Agent o Bidding General Contractor Services & Hard Bid Analysis.
3. Manage and monitor the project tracking sheet and update as required.
4. Assist with obtaining pricing on projects.
5. Coordinate communications and schedules with Property Managers, Operations, and accounting.
6. Plan and coordinate meetings and organize site tours as required. Run meetings, set agendas, maintain project directories, issue meeting minutes, etc.
7. Assist with operational filing and reporting, including SLA reporting, reviewing monthly Operations Reports for Sites, and updating the contract tracking log as required. Ensure signed approvals are filed appropriately.
8. Manage approvals for expense reports and credit card reconciliations while keeping the team updated on travel and corporate policies.
9. Contribute and participate in developing new operational systems and processes and assist with changes in management activities.
10. Coordinate special projects on behalf of REMS Calgary Operations Team.
11. Other projects and duties as assigned.

What you bring:

1. Solid understanding of Microsoft Office skills with mid-level experience with Excel and Teams/SharePoint.
2. Valid driver’s license and your own vehicle (attending sites).
3. Background in at least one of the following areas: Project Management, Architecture, Construction Management, or Building Operations.
4. Client Focus – dedicated to meeting the expectations and requirements of internal clients, acts with client in mind, establishes and maintains effective relationships, and gains their trust and respect and communicating effectively and managing regular updates.
5. Ability to interact with multiple stakeholders and proactively anticipate their needs.
6. Dealing with Ambiguity – can effectively cope with change, shift gears comfortably, decide and act without having the total picture, and comfortably handle risk and uncertainty.
7. Ability to Read & Understand Construction Drawings & Specifications.
8. Analyze & negotiate Change Orders.
9. Understanding the project life cycle. Demonstrate the ability to drive the organization to use the data to drive risk identification, quantification, response, and control concerning the master schedule.
10. Preferred educational requirements to perform the job: Project Management and Building Operations experience.
11. Relevant Years of experience required to perform the role: 3 to 5 yrs of exp.
12. CRE experience/background to perform the role: Preferred.

What we offer:

1. Innovative projects: Work on cutting-edge initiatives that shape our communities, drive our growth, and make a tangible impact.
2. Career growth: Advance your career and achieve your goals with industry-leading training and development programs.
3. Competitive benefits & compensation: Enjoy a comprehensive and flexible benefits package along with competitive compensation that rewards your contributions and supports your well-being.
4. Collaborative culture: Join our enterprising team where innovation thrives, collaboration is key, and our people are empowered to be their authentic selves and do their best work.
5. Diversity, Equity & Inclusion: Our robust North American Diversity & Inclusion Program features eight Employee Resource Groups (ERGs), where you can connect, learn, and contribute to a diverse and supportive community.
6. Global network: Join a global team of 22,000 professionals across 68 countries, where you'll expand your network and learn from experts in a dynamic international community.

Applicants must be currently authorized to work in Canada on a full-time basis. The employer will not sponsor applicants for work visas.

Direct applicants only please, no agencies.

Colliers is an equal opportunity employer and values diversity in its workforce. Colliers encourages applications from all qualified individuals and will accommodate applicants' disability-related needs, up to the point of undue hardship, throughout all stages of the recruitment and selection process. If you require a disability-related accommodation in order to participate in the recruitment process, please contact the recruitment team by email at careers@colliers.com.