Construction Project Coordinator

Kaizen Lab Inc.; Rural Municipality of Headingley; On-site; CAD 60,000 - 85,000; Full time

Benefits offered by this job

Health benefits

Store discounts

Tuition reimbursement

Job summary

Matix Lumber Inc. is seeking a full-time Project Coordinator to join our growing team.

You will support the Project Manager with planning, executing, and delivering projects on time and within budget, coordinating with trades, subcontractors, suppliers, and consultants on each project. The role requires on-site construction experience, strong knowledge of building materials, and excellent customer service for clients.

Qualifications

• 3–5 years of experience in project coordination, preferably within construction.

Responsibilities

• Assist with preparation and execution of the overall work plan and schedule.
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Skills

Project coordination

On-site coordination

Reading blueprints

Analytical skills

Communication skills

Problem solving

Teamwork

Customer service

Attention to detail

Tools

Microsoft Office

Job description

Matix Lumber Inc. is a family, locally owned, and operated professional building supply centre that provides for all your building needs. We are a building supply and project centre providing project providing contractors and do-it yourself builders with the tools, materials, design, and construction services to support projects of any scale.

Matix Lumber services all sectors of the building industry and offers a comprehensive selection of quality lumber and building materials manufactured by North America’s leading producers. We provide contractors, avid builders, DIYers, and community leaders the tools, construction services, and design expertise to support residential and commercial projects – from start to finish.

We believe in building collaborative, mutually beneficial relationships with everyone we work with and have been able to achieve this through our industry experience, sound project execution, and visionary thinking.

Matix Lumber Inc. is looking for a full-time Project Coordinator to join our growing team. We are looking for a motivated professional with on-site construction experience and strong knowledge of building materials, who can provide high-level customer service to our clients.

The Project Coordinator supports the Project Manager(s) with planning, executing, and delivering projects on time, within budget, and according to specifications. You will work closely with trades, subcontractors, suppliers, and consultants throughout each project.

The Project Coordinator will be responsible for:

• Assisting with the preparation and execution of the overall work plan and schedule.
• Organizes and maintains project site files and documents.
• Manage electronic document databases and file-sharing platforms.
• Maintains accurate documents for the project.
• Reviews subcontractor/supplier progress applications and payment certificates.
• Liaises with architects, engineers, subcontractors, and suppliers on contract and change notices, design revisions, RFIs, RFQs, etc.
• Prepares and participates in meetings with the project manager, site supervisor, consultants, and subcontractors.
• Prepares and distributes accurate meeting minutes in a timely manner.
• Assists with preparing final turnover documentation for the client.
• Coordinates deficiencies in a timely manner.
• Maintains project awareness to keep the Project Manager and team members informed of status and potential issues.
• Provides technical and administrative support as required by the project team.
• Other duties as assigned.

The Project Coordinator will have:

• 3–5 years of experience in project coordination, preferably within construction.
• On‑site experience coordinating and working directly with trades and subcontractors (required).
• Ability to read and interpret building specifications, blueprints, and as-built.
• Strong mathematical and analytical skills for job cost reports and estimating support.
• Proficiency in Microsoft Office (Excel, Word, etc.).
• Effective communication skills (oral, written, and listening).
• Understanding of basic construction tools, equipment, and materials for each project.
• Strong client service and public interaction skills.
• Ability to work both independently and collaboratively within a team environment.
• Customer-focused mindset with strong problem-solving skills.
• The ability to be receptive to change and to quickly adapt.
• Exceptional attention to detail with the ability to stay focused in an open office environment.
• Ability to provide excellent internal support and follow up with team members as needed.
• Strong knowledge of building materials and construction, with a willingness to learn and grow.

Our employees enjoy a full range of health benefits and other Company perks, including store discounts, tuition reimbursement, and much more.

Matix Lumber is an equal opportunity employer and is committed to fostering a diverse workforce that is equitable and inclusive for all. Matix Lumber provides equal employment opportunity to all employees and applicants without regard to an individual’s protected status under the Human Rights Code, including but not limited to race/ethnicity, persons with disabilities, members of visible minorities, religion, creed, sex or gender, sexual orientation, gender identity or expression, family or marital status, pregnancy/childbirth or related conditions, national origin, military or veteran status, or any other protected status. Accommodations are available upon request throughout all aspects of the selection process. Candidates requiring accommodations may contact [e-mail].

We thank all candidates for their interest; only those selected for an interview will be contacted.