Construction Project Coordinator

HDR; Richmond Hill; On-site; CAD 90,000 - 128,000; Full time

Benefits offered by this job

Employee ownership

Comprehensive benefits package

Paid time off

Job summary

HDR is seeking a Construction Project Coordinator to join our Transportation Construction Services group for the Ontario Line project in Ontario. You will coordinate an onsite team of inspectors, maintain daily logs, prepare correspondence, and support project meetings to ensure on-time delivery and quality.

The role requires a minimum of 5 years of experience in large civil or transit projects, proficiency with MS Office, and a track record of effective communication.

Qualifications

• Requires high school diploma or equivalent. (Candidates with 8 years of relevant construction inspection experience may substitute)
• Minimum of 5 years experience in construction project coordination of large civil and transit infrastructure projects
• Proficient with MS Office (Word/Excel/Outlook)
• Strong written communication and ability to work independently and in a team

Responsibilities

• Take responsibility for a wide variety of specialized project-related administrative and accounting functions
• Coordinate and monitor onsite inspection duties and tasks to ensure they are completed and diaries kept up to date
• Attend site walks and construction activities to support field observations and documentation
• Promote and oversee health and safety policies and procedures
• Liaise with contractor and client representatives and organize project meetings

Skills

Written communication

Organizational skills

Problem solving

Teamwork

Education

High school diploma

PEO/OACETT CET registration (preferred)

Tools

MS Office

Job description

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?

Watch Our Story: https://www.hdrinc.com/our-story

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

We believe construction services are more than project delivery, they’re about safeguarding quality, safety, and trust at every step. As part of HDR’s Field Services team, you’ll be on the front lines of infrastructure development, making sure that what’s designed is built to the highest standards. From highways and bridges to water treatment plants, transit systems, and power facilities, your work ensures that our clients’ visions become reality, with precision, integrity, and excellence. Our construction professionals; Construction Managers, Inspectors, Resident Engineers, and field specialists bring deep technical knowledge, hands-on experience, and a commitment to quality that sets industry benchmarks. Your contributions are critical to delivering successful, resilient infrastructure. This isn’t just a job, it’s a chance to lead in the field, uphold the highest standards, and leave a legacy of quality that communities can rely on for generations. We are all employee-owners at HDR, which is the foundation of our collaborative culture that connects employees around the world.

HDR is seeking a Construction Project Coordinator to join our Transportation Construction Services group to work on the Ontario Line Project. Reporting to the Project Manager you will be helping to successfully deliver to completion of two segmental bridges for the Don Valley Crossing project as part of Ontario Line. HDR is the Technical Advisor for the Ontario Line Program responsible to help deliver one of the largest ever urban transit light-rail infrastructure projects in Toronto. The position will be responsible for coordinating an onsite team of technical professionals and inspectors to oversee the implementation of construction observations and maintaining daily logs and project communication.

Responsibilities

• Take responsibility for a wide variety of specialized project-related administrative and accounting functions
• Work independently to effectively manage complex project-and executive-level paper and electronic files, documents and records
• Compose and develop correspondence and reports
• Coordinate and monitor onsite inspection duties and tasks to ensure they are completed and that the inspector’s diaries are kept accurate and up to date.
• Attend site walks and construction activities as required to support field observations, verify the status of outstanding items, and assist with photographic and written documentation.
• Promote and oversee implementation of health and safety policies and procedures.
• Review contractor activities are in accordance with the contract documents and requirements.
• Liaise with the contractor and client representatives.
• Organize and coordinate project meetings, prepare meeting minutes, and assist with presentations
• Help maintain an organized and traceable record of communications, field observations, design responses, contractor submissions, and decisions relevant to the work
• Track field observations, deficiencies, potential non-conformances, RFIs, NCRs, design clarifications, and other construction-related action items through resolution or formal closeout.
• Assist with preparing materials for progress meetings, quality meetings, technical coordination meetings, and issue-specific discussions.
• Support the Project Manager and Construction Manager with workload planning, resource coordination, schedule monitoring, and administrative activities.
• Prepare, maintain, and regularly update the project conformed drawing set, incorporating approved revisions, design changes, RFIs, field changes, and issued documents to ensure the field team is working from the latest available information.
• Apply company quality assurance guidelines and procedures, and independently monitor for quality assurance
• Manage project documents and files
• Work with complex contracts and sub-agreements
• Track and monitor project budgets, workloads and schedules as necessary
• Exercise good judgement and discretion, and independently resolve problems and issues relating to administrative project functions
• At times may require working nights, weekends, and extended shifts.
• Other duties as assigned.

Preferred Qualifications

• Registration with PEO or OACETT as a C.E.T, and or ability to get registered
• 5+ years of experience with construction project coordination of large civil and transit infrastructure projects
• Ability to organize, prioritize and schedule work.
• Ability to analyze and solve problems.
• Valid Ontario driver’s license with an acceptable driving record, and access to a reliable vehicle

Required Qualifications

• Requires high school diploma or equivalent. (Candidates with 8 years of relevant construction inspection experience may substitute experience for a high school diploma)
• A minimum of 5 years experience
• Proficient with MS Office (Word/Excel/Outlook)
• Strong written communication skills
• Ability to work independently and as part of a team
• An attitude and commitment to being an active participant of our employee-owned culture is a must

What We Believe

HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

We provide a comprehensive benefits package that promotes employee ownership, employee health, performance, and success, which includes medical, dental, vision, short and long-term disability, life insurance, an employee assistance program, paid time away, parental leave, paid holidays, a retirement savings plan with employer match, employee referral bonus and tuition reimbursement. The expected compensation range for this position depends upon skills, experience, education and geographical location. (Stated benefits are for full-time regular positions. Temporary and part-time roles eligible for limited benefits.) The pay range for Richmond Hill, ON $90,000 - $128,000

Primary Location: Canada-Ontario-Richmond Hill

Industry: Construction, Project Controls & Design/Build

Schedule: Full-time

Employee Status: Regular

Business Class: Field Services

Job Posting: Aug 31, 2026

At HDR, we are committed to the principles of employment equity. We are an affirmative action and equal opportunity employer (https://www.hdrinc.com/equal-employment-opportunity-employer). We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.