Construction Project Coordinator

Aplin; Halifax; On-site; CAD 60,000 - 80,000; Full time

Job summary

Aplin is seeking a Construction Project Coordinator in Halifax, Nova Scotia. The successful candidate will support project execution through organization and documentation, communication with teams, and logistics management. This primarily office-based role may require occasional site visits, ensuring the successful delivery of projects.

Qualifications

• Minimum 2 years of experience in project coordination or similar role.
• Solid understanding of construction workflows and documentation processes.
• Strong proficiency with Microsoft Office Suite and project management software.

Responsibilities

• Assist with project planning, scheduling, and preparation of safety documentation.
• Organize and maintain project documentation including RFIs, addendums, and manuals.
• Coordinate material orders, track deliveries, and provide logistics support.

Skills

Attention to Detail

Communication

Organizational Skills

Problem Solving

Education

Post-secondary education in relevant discipline

Project Management certification

Bachelor’s degree in mechanical engineering

Tools

Microsoft Office Suite

Project management software

Job description

If you are a talented and experienced Construction Project Coordinator, Aplin has the right opportunity for you! Our client, a leader in their field, has partnered with Aplin to grow their team in Halifax, Nova Scotia!

Construction Project Coordinator
As a Construction Project Coordinator, you will play a vital role in supporting the successful execution of assigned construction projects. Reporting directly to senior leadership and working closely with both the management team and site supervisors, you will be responsible for organizing and maintaining project documentation, coordinating communication between internal teams, suppliers, and clients, and assisting with logistics and administrative tasks. The role ensures projects remain well-structured and on track from initiation through to closeout. While this is primarily an office-based position, occasional site visits may be required.

Key Responsibilities

• Assist with project planning, scheduling, and the preparation of safety documentation
• Organize and maintain key project documentation, including RFIs, addendums, shop drawings, O&M manuals, and as-builts
• Coordinate material orders, track deliveries, and support overall logistics
• Manage daily purchasing and purchase orders, ensuring competitive pricing is sourced
• Prepare change orders and track extra work for client billings
• Draft project correspondence, proposals, and related documentation
• Maintain effective communication with internal teams, clients, and suppliers
• Provide administrative and coordination support to field teams
• Follow up on outstanding project requirements and deliverables
• Track and troubleshoot issues through to resolution
• Prepare invoices and progress claims
• Coordinate with accounting and follow up on outstanding payments at regular intervals (45 days, 60 days, and weekly thereafter)
• Support project closeout activities, including final documentation and manuals
• Assist with estimating and material take-offs
• Perform other duties as assigned by senior management
  

Qualifications and Experience

• Post-secondary education in a relevant discipline, or a combination of education and equivalent work experience
• Project Management certification is an asset
• Bachelor’s degree in mechanical engineering is considered a strong advantage
• Minimum 2 years of experience in a project coordination or similar administrative role
• Solid understanding of construction workflows and documentation processes
• Strong proficiency with Microsoft Office Suite (Outlook, Word, Excel, Teams) and project management software
• Familiarity with plumbing, heating, and ventilation systems is an asset
• Valid driver’s license
  

Key Performance Indicators

• Attention to Detail:High level of accuracy in all communications and documentation
• Communication:Professional, clear, and effective communication with all stakeholders
• Attitude:Positive, respectful demeanor when working with leadership and team members
• Continuous Improvement:Demonstrates a proactive approach to process improvements and workflow optimization
• Issue Resolution:Resolves issues promptly with minimal need for escalation
• Schedule Adherence:Ensures project milestones are met and deadlines are maintained
• Risk Management:Identifies and addresses potential issues before they affect timelines or outcomes
• Critical Thinking:Takes ownership of tasks and offers solutions with minimal direction
• Reliability:Consistent follow-up on outstanding tasks and stakeholder coordination to ensure completion
  

Soft Skills

• Self-starter with the ability to work independently the majority of the time
• Able to multitask and shift priorities in a dynamic environment
• Highly organized with strong time management skills and acute attention to detail
• Quick learner with a positive attitude, adaptable in a small team setting
• Excellent written and verbal communication skills
• Strong interpersonal skills and the ability to work with diverse personalities
• Conscientious, dependable, and results-oriented with sound judgment
  
  

David Aplin & Associates Inc., operating as Aplin, and its associated brands, CompuStaff and Impact Recruitment, is an award-winning employment agency connecting diverse, top-tier talent with exceptional organizations across North America. We welcome applicants from all backgrounds and charge no fees to apply or engage with our recruiters. Our clients partner with us to help expand and diversify their teams. Please note that all applicants must be legally entitled to work in Canada, including holding any necessary work permits.