Construction Project Controls Officer

BGIS

Markham

Hybrid

CAD 75,000 - 94,000

Full time

5 days ago

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Job summary

BGIS is seeking a Construction Project Controls Officer to establish and enforce standardized controls across the project lifecycle. You will support schedules, budgets, forecasts, change management, and reporting, while coordinating training for project staff.

The role emphasizes governance, data integrity, and continuous process improvement. The successful candidate will drive budgeting, scheduling, earned value tracking, and risk mitigation, partnering with Contract Administrators and

Qualifications

Experience as a Project Controls Officer in a construction environment.
Advanced knowledge of construction scheduling and cost control principles.
Proficiency with MS Project and construction tools.
Excellent organizational, interpersonal, and communication skills.
Ability to manage multiple construction projects concurrently under tight deadlines.
Knowledge of contracts, change management, and procurement.
Willingness to work flexible hours to support site demands.

Responsibilities

Build and maintain a construction project controls framework for effective monitoring and administration across scope, schedule, cost, quality, risk, safety, and change.
Support development and control of construction schedules and execution plans with resource loading and coordination.
Identify discrepancies between baseline, forecast, and actual costs and durations, including productivity and delays.
Coordinate budgeting, scheduling, earned value tracking, variance analysis, progress measurement, and forecasting.
Apply governance controls to evaluate schedule adherence, cost performance, cash flow, and quality against baselines and contracts.
Identify trends and risks of delays, overruns, and scope growth; recommend corrective actions.
Coordinate multi-discipline estimating to validate budgets for each phase.
Lead planning workshops on baseline schedules, critical path, and look‑ahead planning.
Ensure contractual deliverables meet client and contractual standards; track progress.
Escalate risks and propose mitigation strategies for schedules and costs.

Skills

Project Controls Officer experience

Construction scheduling

Cost control

MS Project

Procore

SharePoint

Excel

Word

PowerPoint

Visio

Organizational skills

Communication skills

Autonomy

Multiple projects

Analytical/problem-solving

Contracts knowledge

Flexible hours

Education

Bachelor’s degree in construction management, engineering, business, or equivalent experience

Tools

MS Project

Procore

SharePoint

Excel

Word

PowerPoint

Visio

Job description

The Construction Project Controls Officer (PCO) establishes, documents, and enforces standardized construction project controls methods, procedures, and best practices across the project lifecycle. The PCO supports continuous improvement of construction-specific tools and processes, and provides or coordinates ongoing training for Project Managers, Construction Managers, Project Coordinators, and new staff.

The Construction PCO is responsible for ensuring the accuracy, integrity, and consistency of construction project data, including schedules, budgets, forecasts, change management, and reporting. The incumbent champions governance, documentation, and roll-out of process improvements related to construction planning, cost-control, schedule management, and contract administration, and may lead working committees as part of implementation initiatives.

KEY DUTIES & RESPONSIBILITIES

Construction Project Management Support

Build and maintain a construction project controls framework enabling Project Managers and Construction Managers to effectively monitor, control, and administer project performance, including scope, schedule, cost, quality, risk, safety, and change.
Support Project Managers in the development, maintenance, and control of construction schedules and execution plans, including resource loading and coordination with internal stakeholders, consultants, contractors, and trades.
Analyze and identify discrepancies between baseline, forecasted, and actual construction costs and durations, including productivity impacts and delay drivers.
Liaise with internal leadership to provide construction planning and controls support, including budgeting, scheduling, earned value tracking, variance analysis, progress measurement, and forecasting.
Apply construction governance controls to evaluate schedule adherence, cost performance, cash flow, and quality objectives, ensuring alignment with approved baselines and contractual requirements.
Identify trends, risks, and root causes of schedule delays, cost overruns, and scope growth using lead and lag indicators, and recommend corrective and preventative actions.
Coordinate and support multi‑discipline estimating efforts (design, construction, commissioning) to compile and validate project budgets for each phase of construction delivery.
Lead or facilitate construction planning workshops, including baseline schedule development, critical path analysis, phasing strategies, and look‑ahead planning.
Partner with Contract Administrators and Construction Managers to ensure all contractual deliverables, including schedules, cost reports, change documentation, and progress claims, meet client and contractual quality standards.
Ensure consistent tracking and control of construction schedules, cost reports, forecasts, and change orders, proactively escalating risks and recommending mitigation strategies.

Tracking, Reporting & Governance

Prepare and issue, in collaboration with Project Managers, construction project status reports and dashboards for internal stakeholders, clients, and executive leadership.
Ensure construction project controls procedures and policies are implemented, adhered to, and audited in accordance with client requirements and organizational standards.
Track and monitor construction invoicing, progress claims, payment certifications, holdbacks, and cash flow.
Develop, document, and maintain standardized construction project controls methods, including:
Construction risk registers and mitigation tracking
Change management and contingency drawdown processes
Responsibility matrices (RACI) for Project Supervisors, Construction Managers, and site teams
Integration points between Construction, Operations, Safety, and Facilities teams
Continuously improve construction-specific tools, templates, and workflows used by Project Supervisors and Construction Managers, including:
Construction cost trackers, schedule control tools, and forecasting models
Change order, RFI, and submittal tracking systems
Site meeting documentation (kick-off meetings, progress meetings, minutes, action logs)
Project charters, approval gates, and authorization documents
Integrate new construction processes and tools introduced by the business or clients.
Improve alignment and data flow between construction field systems, operations tools, and project delivery systems.

Training, Communication & Team Integration

Provide and/or coordinate ongoing construction project controls training, including:
Training on new construction processes, tools, and governance requirements
Development of construction-specific training manuals and onboarding materials
Identification and coordination of relevant external or corporate training opportunities
Promote effective communication and knowledge sharing among team members with varying levels of construction experience.
Foster team cohesion through structured, recurring communication with Project Managers, Construction Managers, and Client Directors.
Coordinate mentorship and knowledge transfer for new and project team members.
Conduct regular PCO meetings and provide summarized reporting to internal leadership team.
Facilitate integration meetings with Construction Operations, Safety, and Facilities teams to ensure alignment across delivery functions.

KNOWLEDGE & SKILLS

Demonstrated experience as a Project Controls Officer within a construction environment.
Advanced knowledge of construction scheduling and cost control principles.
Advanced proficiency with MS Project.
Strong hands-on experience with Procore, SharePoint, Excel, Word, PowerPoint, MS Project, and Visio.
Strong organizational, interpersonal, and communication skills.
Ability to work autonomously with a high level of accuracy, attention to detail, and initiative.
Proven ability to manage multiple construction projects concurrently under tight deadlines.
Strong analytical and problem‑solving skills with experience producing both detailed construction reports and executive‑level summaries.
Bachelor’s degree in construction management, engineering, business, or equivalent experience.
Working knowledge of construction contracts, change management, claims, and procurement.
Ability to work flexible hours in support of construction site and project demands.

Licenses and/or Professional Accreditation

None required; PMP, PSP, or construction-related certifications are considered an asset.

This is a regular, full-time position with a salary range of $75,440 - $94,300 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education, professional designations and performance related to this role.

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About Us

We value transparency in our hiring processes. Please note, artificial intelligence may be used in certain stages to screen, assess, or select applicants, however, a human reviewer makes all final decisions. This posting is for an existing vacancy.

About the Team

BGIS is a global leader in integrated facility management services. With a combined team of over 10,000 globally, BGIS relentlessly focuses on delivering innovative service solutions that create value for its clients. Globally, BGIS manages over 50,000 facilities totaling more than 600 million square feet across several markets including government, higher education, utilities, telecommunications, financial services, oil & gas, healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the management of data centers and other critical environments. At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success! BGIS is an equal opportunity employer, and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askPC@bgis.com. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant's accessibility needs due to disability.

Job Info