Construction Coordinator – Permits, Bill...

AppleOne Employment Services; Ontario; On-site; CAD 60,000 - 75,000; Full time

Job summary

A leading company is seeking a Construction Coordinator with strong experience in permit processing, subcontractor billing, and lien releases. The ideal candidate will manage project documentation and support project managers while thriving in a fast-paced environment. If you have 3+ years of experience in construction administration, we want to hear from you!

Benefits

Major Medical

Dental

Vision

401k

Statutory Sick Pay

Qualifications

• Minimum 3 years of experience in construction project coordination or similar role.
• Detail-oriented and organized with excellent written/verbal communication.

Responsibilities

• Coordinate with Project Managers throughout the life cycle of construction projects.
• Manage all project documentation (physical and electronic).
• Pull permits and process releases and conditionals on subcontractors.

Skills

Permit Processing

Subcontractor Billing

Lien Release

Communication

Organization

Tools

Microsoft Excel

Microsoft Word

Vista/Viewpoint

Job description

We are seeking a Construction Coordinator with strong permit processing, subcontractor billing, and lien release experience to support our growing team! If you have 3+ years in construction admin and thrive in a fast-paced environment, we want to hear from you.

Key Responsibilities:
Coordinate with Project Managers throughout the life cycle of construction projects

Manage all project documentation (physical and electronic)

Pull permits and process releases and conditionals on subcontractors

Perform subcontractor billing, invoicing, and lien releases

Maintain accurate data entry in Vista by Viewpoint

Issue purchase orders and manage subcontractor documentation

Organize pre-lien details and handle final inspection paperwork

Communicate with vendors to coordinate material deliveries

Support field staff with project-related administrative needs

Qualifications:
Minimum 3 years of experience in construction project coordination or similar role

Strong experience with permits, billing, lien releases, and subcontractor documentation

Proficient in Microsoft Excel, Word, and Vista/Viewpoint software

Detail-oriented and organized with excellent written/verbal communication

Able to multi task and prioritize in a fast-paced environment

Professional, reliable, and solution-oriented

EEO/AA Employer/Vet/Disabled.

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.