Construction Clerk

Stantec; Markham; On-site; CAD 45,000 - 70,000; Full time

Job summary

An established industry player is seeking a Construction Clerk to support their Program Management Team in delivering major capital projects. This role involves providing administrative support across multiple projects, managing documentation, and ensuring adherence to corporate policies. The ideal candidate will be detail-oriented, possess strong organizational and interpersonal skills, and thrive in a fast-paced environment. Join a team that values collaboration and individual contributions, and be part of impactful projects that shape infrastructure for the future.

Qualifications

• Strong organizational and interpersonal skills required.
• Must have good written and verbal communication skills.

Responsibilities

• Admin support for multiple projects and project teams.
• Prepare and manage project documents ensuring deadlines are met.

Skills

Written Communication

Verbal Communication

Organizational Skills

Interpersonal Skills

Problem Solving

Detail-oriented

Time Management

Education

Technical degree/diploma/certificate

2 years in project administration or similar role

Tools

Microsoft Office

Job description

We are strategizing, planning, and implementing projects that help clients achieve their organization’s objectives. Join our award-winning program management team and bring transformational project solutions to life.

By managing capital programs and projects as if they were our own, our project management business, and technical experts work with clients to strategize, plan, and implement projects that help them achieve their organization’s objectives. Our award-winning team has managed thousands of projects across all sectors — hospitals, airports, and entire university campuses; infrastructure like mass transit and water-treatment facilities; and energy and resource assignments, from mines to wind farms.

Your Opportunity

Are you an approachable, highly organized, resourceful individual, capable of anticipating needs and managing your time wisely? Do you thrive in a fast-paced environment and are able to juggle multiple deliverables simultaneously? Stantec is seeking a Construction Clerk for our Program Management Team to successfully support the delivery of major capital projects. This position will be under the direction of the Construction Site Manager (CSM) supporting a large infrastructure program that Stantec is currently on assignment with. A background of working in large infrastructure programs preferably in mass transit systems would be preferred.

Your Key Responsibilities

• Responsible for the admin support of multiple projects and project teams.
• Prepare, distribute, track and file project documents such as memos, minutes, emails, letters, contracts, progress reports, technical reports, specifications, data sheets, amendments, drawing lists, etc., ensuring project deadlines are met.
• Maintain and update organization charts and flow charts.
• Produce quality documentation, ensuring project templates and requirements are adhered to.
• Provide Document Control support for specific projects and programs, as required, including document filing, organizing, etc.
• Ensure corporate policies and procedures are being adhered to.
• Other tasks as required.

Your Capabilities and Credentials

• Good written and verbal communication skills.
• Strong organizational and interpersonal skills.
• Proficiency and strong knowledge of Microsoft Office.
• Positive attitude with strong relationship building skills.
• Must have good interpersonal skills.
• Must be able to successfully work both collaboratively and independently.
• Demonstrated ability to handle multiple priorities and assignments.
• Must be detail-oriented and resourceful.
• Ability to solve problems.
• Prior experience working on large infrastructure programs, preferably in mass transit systems.
• Prior knowledge of documentation/revision control is preferred.
• Prior work in documentation control/project assistance role is a plus.
• Good analytical skills.

Education and Experience

• Technical degree/diploma/certificate or equivalent in related fields; or equivalent combination of education and experience.
• Minimum of 2 years in a project administration, project coordinator, or similar role.

This description is not a comprehensive listing of activities, duties, or responsibilities that may be required of the employee and other duties, responsibilities, and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.