Construction Administrator

Aecon Group Inc.; Pickering; On-site; CAD 55,000 - 62,000; Full time

Job summary

Aecon Group Inc. is seeking a Construction Administrator to support CanAtom’s Pickering Nuclear Generating Station Refurbishment project. The role combines office and field tasks, coordinating meetings, onboarding, payroll tasks, IT access, and training logistics across multiple sites.

You will facilitate project logistics, schedule events, manage materials, and prepare reports, with travel as required to support project teams and ensure seamless administration across the program.

Qualifications

• Several years of office-related experience.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.

Responsibilities

• Support team on all project meeting requirements, including booking rooms, ordering lunches, meeting minutes, etc.
• Suggest and implement improved work methods and systems relating to administrative tasks
• Assist team in printing of project materials
• Prepare courier and fax
• Schedule appointments for various events including organizing meetings, conferences, dinners, etc.
• Order office supplies and promotional items for Project
• PowerPoint presentations
• Assist in payroll and onboarding duties such as entering timesheets, audit reports, prepare new employee packages and termination/layoff forms
• Responsible for IT onboarding of all project team members, including IT requests for OPG Lan account access.
• Manage tracking and coordination of CanAtom Employee Incentive Program
• Working with Onboarding & Common Training & Trade Supervision, assist in ensuring workers attend required training
• Various work locations in both field and office
• Travel as necessary
• Other duties as required

Skills

Office administration

Verbal communication

Written communication

Time management

Detail oriented

Customer service

Multitasking

MS Word

MS Excel

MS Outlook

Team coordination

Tools

MS Word

MS Excel

MS Outlook

Job description

Come Build Your Career at Aecon! Aecon delivers some of the most complex and impactful infrastructure projects — from transformative transportation networks to critical energy, industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a strong footprint internationally, Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment.

Safety Always is not only our #1 core value – it is the standard that anchors our culture. We believe the most ambitious projects deserve the most committed people. At Aecon, you won’t just build your career — you’ll help build what matters to enable future generations to thrive.

At Aecon, You Can Count On

• Safety Always. Our number one core value. The safety of our people, projects, partners, and stakeholders is our priority focus – today and always.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.
• Inclusion. We provide opportunities where people feel valued, supported, and empowered to contribute fully.

We deliver infrastructure with purpose, and our people are at the heart of everything we do. Aecon employees are incredibly proud to build some of the most impactful infrastructure of this generation – we call it Aecon Proud.

At Aecon We

• Ensure you and your family receive the services and benefits needed to support your mental, emotional, and physical well-being.
• Are intentional when it comes to investing in your development. We help you build your career and advance your skills through our Aecon University, tuition reimbursement, and Leadership Programs.
• Are committed to creating work environments focused on mutual respect, teamwork, collaboration, and new ideas, through meaningful initiatives, training, partnerships with Veteran groups, our Aecon Women in Trades and diversity programs, as well as our Employee Resource Groups (ERGs), to ensure we are building with top talent and harnessing our collective strengths within every aspect of our culture.
• Operate responsibly by managing risk, safety, and environmental considerations across all our projects and surrounding communities.

Our success is built on the passion, expertise, and dedication of our people. Together, we embrace strong execution, innovation, and continuous improvement — values that come to life through the unique talents and collaborative spirit of every team member. If you’re inspired to make a difference through future-building projects, join our best-in-class team.

What is the Opportunity?

CanAtom, a joint venture between AtkinsRéalis and Aecon, is delivering the Pickering Nuclear Generating Station Refurbishment Project under a collaborative contract with Ontario Power Generation. The joint venture is underway to complete the retube, feeder, and boiler replacement (RFBR) of Units 5–8. Building on the successful delivery of the Darlington Refurbishment Project, the CanAtom team brings proven experience in safely executing complex nuclear projects on time and on budget to support Ontario’s clean energy future.

Under the general supervision of the Construction Director, the Construction Administrator is responsible for performing a variety of complex secretarial and administrative tasks requiring a thorough knowledge of company and project policy and procedures. This position requires the ability to work independently and as part of a team exercising judgment and initiative and may be required to provide support for several teams.

What You'll Do Here

• Support team on all project meeting requirements, including booking rooms, ordering lunches, meeting minutes etc.
• Suggest and implement improved work methods and systems relating to administrative tasks
• Assist team in printing of project materials
• Prepare courier and fax
• Schedule appointments for various events including organizing meetings, conferences, dinners, etc.
• Order office supplies and promotional items for Project
• PowerPoint presentations
• Assist in all payroll and onboarding duties such as entering timesheets, audit reports, prepare new employee packages and termination/layoff forms
• Responsible for IT onboarding of all project team members, including IT requests for OPG Lan account access.
• Manage tracking and coordination of CanAtom Employee Incentive Program
• Working with Onboarding & Common Training & Trade Supervision, assist in ensuring workers attend required training
• Various work locations in both field and office
• Travel as necessary
• Other duties as required

What You Bring To The Team

• Possess several years office related experience
• Knowledge of office methods and procedures, equipment and filing systems, both electronic and manual
• Needs to know the basic organizational structure.
• Excellent verbal and written communication skills.
• Demonstrated strong organizational and time management skills.
• Must be detail oriented with the ability to multi-task on a regular basis.
• Must have a strong customer service orientation.
• Ability to prioritize and coordinate with associated department.
• Must have computer skills to perform duties including software experience with Microsoft Word, Excel and Outlook.
• Must be able to communicate clearly and concisely to all levels of the organization.
• Must be able to deal with sensitive issues in a confidential manner.

At CanAtom, we are committed to creating an inclusive and accessible workplace. We encourage applications from all qualified individuals and will provide accommodations throughout the recruitment process upon request.

Reason for vacancy: New

The expected pay range for this role is $55,000 - $62,000 per year

Individual pay is determined based on several factors, including work location, education, experience, unique skills and job conditions. Other considerations may include certifications, specialized training, and the complexity or scope of the role.

Aecon fosters belonging within and across our organization. We are committed to providing equal employment opportunities and considering all applicants without regard to race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable local laws.