Constituency Assistant

Travailler pour un(e) député(e); Windsor; On-site; CAD 45,000 - 60,000; Full time

Job summary

The Office of Harb Gill, MP for Windsor West, is looking for a full-time Constituency Assistant. The ideal candidate will excel in communication and public service, managing inquiries, case files, and outreach initiatives in a dynamic environment.

Qualifications

• Experience in public-facing customer service with clear communication.
• Solid understanding of the Canadian parliamentary system.
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• Respond to inquiries and provide support on federal programs.
• Manage constituent case files with timely follow-up.
• Assist with outreach efforts and maintain relationships.

Skills

Strong organizational skills

Problem-solving abilities

Communication skills

Attention to detail

Education

Relevant education in communications, media, research

Tools

Microsoft Office Suite

Email systems

Job description

The Office of Harb Gill, Member of Parliament for Windsor West, is seeking a full-time Constituency Assistant to be based in the Windsor West office.

We are seeking a highly motivated and adaptable professional with a strong background in communications, research, and public service to join our team. The ideal candidate will demonstrate exceptional communication skills, sound judgment, and the ability to thrive in a fast-paced, dynamic environment.

Job Description

• Respond to inquiries via the general office mailbox, phone, and in-person, providing support on federal government programs and services.
• Manage multiple constituent case files, ensuring timely and effective follow-up.
• Assist with local outreach efforts and engagement initiatives.
• Develop and maintain relationships with constituents, community organizations, and local stakeholders.

Administrative Support

• Maintain and update internal databases and filing systems.
• Schedule and coordinate meetings, manage the MP’s local calendar and travel arrangements.
• Handle incoming and outgoing correspondence, including mail and email.
• Monitor office supplies and ensure inventory is restocked as needed.
• Answer general inquiries and provide front-line office support.

Communications

• Draft and distribute newsletters, columns, op-eds, news releases, media advisories, letters, and householders.
• Assist in managing the Member’s social media presence, including content creation and scheduling.
• Coordinate with the MP, Chief of Staff, and other team members on communication strategies and projects.

Qualifications

Education :

• Relevant education and / or experience in communications, media, research, public service, or a related field.

Experiences :

• Public-facing customer service experience with a focus on clear, respectful, and solutions-oriented communication.
• Experience with email systems and database management.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Exceptional written and verbal communication skills.
• Proven ability to manage multiple priorities and meet deadlines in high-pressure, fast-paced environments.
• Solid understanding of the Canadian parliamentary system and alignment with the values of the Conservative Party of Canada.

Skills :

• Strong organizational, time-management, and problem-solving abilities; self-motivated and adaptable.
• Ability to adapt to shifting priorities and work effectively both independently and collaboratively.
• Demonstrated professionalism, discretion, and a strong commitment to confidentiality.
• Strong analytical skills, attention to detail, and sound judgment.
• Ability to remain flexible and effective under pressure while responding to evolving priorities and short-term demands.

Assets :

• Familiarity with the communities of Windsor West.
• Familiarity with design tools such as Publisher and Adobe Photoshop.
• Experience in parliamentary or academic research.

Additional information

Salary to be negotiated commensurate with experience and qualifications and will be set in accordance with applicable House of Commons requirements.

We thank all candidates for their application. Only selected candidates will be contacted for next steps.

This posting will remain advertised until June 20, 2025. Applicants who meet the qualifications may be contacted for further assessment at any time.

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