Conference Services & Catering Coordinator

Aramark; Toronto; On-site; CAD 40,000 - 60,000; Full time

Job summary

A leading company seeks a Conference Services & Catering Coordinator to assist in event planning and client satisfaction at their Toronto location. You'll coordinate events, manage logistics, and ensure a high standard of service. Ideal candidates hold a degree or relevant experience and possess strong organizational and communication skills.

Qualifications

• Degree or diploma OR 2+ years of experience in a similar role.
• Experience in multi-site, unionized environments is an asset.
• Proficiency in OPERA preferred.

Responsibilities

• Assist in planning events and conferences.
• Prepare Banquet Event Orders (BEOs) and contracts.
• Maintain records and update menu costs in Opera.

Skills

Organizational skills

Communication skills

Problem-solving skills

Education

Post-secondary degree or diploma

Tools

OPERA Property Management System

Job description

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Title: Conference Services & Catering Coordinator

Requisition #: 573999

Location:

Toronto, ON, CA, M3J 1P3

Career Area: Professional & Management

Description:

Job Description

The Conference Services & Catering Coordinator will be responsible for assisting in the planning of events and conferences and coordination of all events booked by the Conference Services & Catering Department. All events are to be handled in a professional, organized manner while ensuring 100% client satisfaction.The Conference Services & Catering Coordinator will liaise with all department Managers to ensure all events are handled as expected and that customers are satisfied.

The successful candidate will be an important member of the team to ensure that the goals & deadlines of this area are achieved.

Located on the York University campus, the Executive Learning Centre is a premier Conference Centre & Hotel managed by Aramark Conference Centres and owned by York University. The Centre is situated within the Schulich School of Business and provides an exceptional environment for learning, collaboration, and professional events.

Job Responsibilities

• Prepare Banquet Event Orders (BEOs) and contracts for managers and the Conference Services & Catering Managers.
• Book and prepare BEOs for all student group events.
• Input events and guest room blocks when managers require assistance.
• Prepare off-site event orders.
• Update the Catering Banquet Event Order Book and make necessary changes.
• Prepare and distribute reports, including the Daily List of Events, AV Schedule, and BEOs due for copying.
• Copy and distribute BEOs every Friday.
• Maintain BEO records, ensuring updates to menu costs, menu items, and other details in Opera.
• Handle general office duties and responsibilities as needed.
• Participate in weekend coverage rotation.
• Support the Conference Services & Catering Managers with any additional tasks as required.

Qualifications

• Post-secondary degree or diploma OR 2+ years of experience in a similar role.
• Experience in multi-site, unionized environments is an asset.
• Proficiency in OPERA Property Management System is preferred.
• Strong organizational, communication, and problem-solving skills.

Education

About Aramark

Our Mission

Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.

At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.

About Aramark

The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing -a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here athttp://www.aramarkcareers.com or connect with us onFacebook ,Instagram andTwitter .

Accommodation Statement

Accommodations for job applicants with disabilities are available upon request.