Conference Production Coordinator

Generis; Toronto; Hybrid; CAD 80,000 - 100,000; Full time

Job summary

A global summit production company in Toronto is seeking a producer to lead production from conception to execution. The ideal candidate will possess exceptional research and writing skills, strong business acumen, and experience in project management, along with the ability to travel within Europe up to 10 times a year. Benefits include a yearly bonus and opportunities for career progression.

Benefits

Yearly bonus based on performance

Opportunities for career progression

Tailored training and mentorship programs

Monthly town hall meetings

Qualifications

• Exceptional research and writing skills are essential.
• Strong editorial capacity and business acumen are important.
• Project management experience is required.

Responsibilities

• Conduct market research to stay updated on industry trends.
• Develop a coherent, commercially-driven agenda outline.
• Manage agenda content and speaker recruitment.

Skills

Research skills

Writing skills

Project management

Communication skills

Interpersonal skills

Business acumen

Education

University Degree

Job description

This role is an in-office position with work-from-home flexibility on Mondays and Fridays.

There is a travel requirement for this role, so all candidates must have the ability and willingness to travel within Europe up to 10 times a year.

Candidates must have German work authorization.

Production is at the very heart of what we do, and our commitment to each market we service is to develop and deliver world-class industry-focused summits. By applying meticulous and rigorous processes at every phase from inception to execution, we ensure our summits are of the highest calibre.

We are looking for the right candidate to lead our efforts; an individual possessing all of the requisite attributes, experience, and commercial acumen to join the Generis team. As a producer in this challenging environment, you will be responsible for working with senior professionals from leading Fortune 1000 companies.

Qualifications :

To produce our summits from initial conception to final execution requires a passionate, self-motivated, and hardworking achiever with:

• University Degree
• Exceptional research and writing skills
• Strong editorial capacity
• Strong business acumen and commercial awareness
• Exceptional interpersonal and client-facing skills
• Extremely effective communication skills
• Copy skills
• Determination to meet production deadlines and deliver results
• Project management experience
• Valid passport and ability to travel to the USA
• Previous events experience is a bonus

Day-to-Day Tasks Include :

75-80% of your role - Agenda Building and Speaker Recruitment

• Consistently conduct market research to stay up to date on industry hot topics and trends
• Develop a contact list of potential speakers appropriate for the conference program
• Develop a coherent, commercially-driven agenda outline that addresses industry challenges, new technologies, attendee investment areas, and other relevant topics
• Creatively reach out to industry leaders (CEOs, Presidents, VPs, SVPs, etc.) through cold-calling, emailing, LinkedIn messaging, etc., inviting them to speak
• Support delegate and sponsorship sales campaigns
• Manage agenda content and copy edits
• Maintain speaker recruitment targets and weekly deadlines

20-25% of your role - Onsite Execution and Speaker Liaison

• Greet speakers upon arrival with utmost professionalism
• Conduct speaker venue and presentation room walk-throughs
• Liaise with AV service providers on audio and visual staging requirements and communicate these to speakers
• Creatively solve any speaker-related obstacles onsite
• Conduct post-presentation interviews with speakers for content pieces

Benefits & Bonuses :

• Yearly bonus, based on performance, up to 10% of salary
• Opportunities for career progression into leadership roles
• Incentives and opportunities for travel
• Tailored training and mentorship programs
• Monthly company-wide town hall meetings with announcements, awards, and social activities

Working Hours : Monday - Thursday 8:30 AM - 5:00 PM, Friday 8:30 AM - 4:30 PM.