Conference and Events Coordinator (Part-time)

Ambrose University; Calgary; On-site; CAD 60,000 - 80,000; Part time

Job summary

Ambrose University is looking for a Part-time Conference and Events Coordinator to manage logistics for various events on campus. This role involves coordinating reservations, providing administrative support, and serving as the main contact for event-related matters. The ideal candidate will have strong organizational skills, proficiency in Microsoft Office, and an openness to working flexible hours.

Qualifications

• Experience in an office environment is an asset.
• Ability to work evenings and weekends as needed.

Responsibilities

• Plan and execute internal and external conferences and events.
• Provide administrative support for reservations and logistics.
• Serve as the primary contact for event inquiries.

Skills

Organizational skills

Communication

Problem-solving

Education

High school diploma or equivalent

Event planning education preferred

Tools

Microsoft Office

Event management software

Job description

Conference and Events Coordinator (Part-time)

Ambrose University is seeking a Part-time Conference and Events Coordinator to plan and execute internal and external conferences and events on campus. This role involves managing reservations, coordinating logistics, and serving as the main point of contact for event-related matters.

Position Details:

• Hours: 25 hours per week
• Start Date: August 2025

Responsibilities include:

• Providing administrative support for reservations, accommodations, food service, security, parking, and technical A/V support.
• Managing reservation requests using specialized event management software.
• Serving as the primary contact for conference and event inquiries.
• Following up on outstanding accounts and receivables.
• Planning and managing internal events, including decor and visual presentation.
• Proactively seeking rental opportunities through market research and outreach.
• Ensuring effective communication within the Campus Services department and with other departments.

Qualifications:

• High school diploma or equivalent; event planning education preferred.
• Experience in an office environment is an asset.
• Proficiency in Microsoft Office and event management software.
• Strong organizational, communication, and problem-solving skills.
• Ability to work evenings and weekends as needed.

Personal Characteristics:

• Alignment with Ambrose's mission and faith statements.
• Ability to work sensitively with diverse groups.
• Positive, enthusiastic, and dependable attitude.

Additional Information:

• Compensation commensurate with experience and education.
• Employment contingent upon background check and transcripts.

Application Process:

Send your cover letter and CV to [e-mail] with the subject "Conference & Events Coordinator". Applications are reviewed immediately.

Ambrose University values diversity and encourages applications from all qualified individuals.