Conference and Events Coordinator

University of Saskatchewan; Saskatoon; On-site; CAD 34,000 - 43,000; Part time

Job summary

The Conference and Events Coordinator at the University of Saskatchewan provides administrative and coordination support for CAUCE contracts, organizing national conferences with host institutions, professional development activities, and related events. You will oversee event systems, registrations, communications, and records across the country.

Responsibilities include coordinating conferences, sponsorships, awards, webinars, and executive roundtables; maintaining website content; and

Qualifications

• Diploma in office administration or related field.
• Minimum of two years of administrative experience.
• Experience with website content management and social media platforms.
• Experience with non-profit associations and event coordination is a plus.
• Strong organizational and time-management skills.
• Ability to manage multiple projects with competing deadlines.
• High attention to detail and accuracy.
• Strong communication skills.
• Ability to work independently and in a team.
• Proficient with Microsoft Office, PDF software, AMS, and conference tools.

Responsibilities

• Coordinate CAUCE conferences with host institutions and committees, manage virtual and in-person platforms, registrations, and session schedules.
• Assist with sponsorship program activities, including outreach and sponsor communications.
• Coordinate awards, establish timelines, and prepare awards for conference events.
• Support delivery of professional development webinars with committees and presenters.
• Coordinate executive virtual roundtables, including registrations and communications.
• Maintain and update conference and events website content.
• Administer research fund competitions, coordinate submissions, and manage archives.
• Develop and maintain communication schedules with the communications team.
• Provide back-up support for other administrative staff.
• Respond to inquiries promptly and professionally.
• Maintain organized electronic and paper records per institutional policies.
• Promote a respectful, inclusive, and professional work environment.
• Engage in Indigenous engagement, reconciliation, equity, diversity, and inclusion learning.

Skills

Organization

Time management

Multitasking

Attention to detail

Communication

Teamwork

Problem solving

Prioritization

Education

Diploma in office administration

Tools

MS Office

PDF software

Association Management Systems

Conference tools

Job description

Conference and Events Coordinator

The conference and events coordinator provides administrative and coordination support for secretariat services delivered under contract with the Canadian Association for University Continuing Education (CAUCE). This position supports association operations by coordinating the national conference in collaboration with a host institution, professional development activities, and related events. The coordinator oversees event systems while maintaining accurate records, communications, and digital platforms. The work involves frequent interaction with members, volunteers, committee chairs, presenters, sponsors, and external partners across the country.

Duties and Responsibilities

• Coordinates CAUCE conferences by collaborating with host institutions and committees, administering virtual and in‑person platforms, monitoring registrations, supporting the call for presentations, assisting with session schedule development, preparing evaluations, assisting with final conference reporting, and escalating issues requiring managerial attention.
• Coordinates the conference sponsorship program, drafts sponsorship levels and benefits, sponsor reach outs, attends sponsorship meetings, and liaises with designated association officers on activities.
• Coordinates the awards program by establishing timelines, receiving and acknowledging submissions, preparing awards, and supporting awards‑related conference events.
• Supports the delivery of professional development webinars by collaborating with the professional development committee and presenters to provide coordination and advisory support.
• Coordinates executive‑level virtual roundtables by supporting registrations, communications, liaison with presenters, and event set‑up.
• Maintains and updates website content related to the conference and events.
• Administers research fund competitions by coordinating submissions, liaising with committees and researchers, processing funding documentation, maintaining project archives, and supporting reporting and presentation requirements.
• Develops and maintains communication schedules in collaboration with communications professionals.
• Provides coverage and serves as back‑up for other administrative team members.
• Responds to member and stakeholder inquiries in a timely and professional manner.
• Maintains organized electronic and paper records, files, and correspondence in alignment with institutional information technology and security requirements for systems, data, and records.
• Communicates and acts in a respectful and professional manner, collaborates effectively, abides by policy, and contributes to a positive and productive work and learning environment.
• Engages in continuous learning by participating in activities, training, and events related to Indigenous engagement, reconciliation, equity, diversity, and inclusion.
• Demonstrates respect and dignity for all members of the community, actively contributes to an environment of acceptance and inclusion of others and responds to different perspectives from a place of curiosity, respect, and non‑judgement.
• Undertakes related duties, as assigned, consistent with the nature of the position.

Qualifications

• A diploma in office administration or related field.
• Minimum of two years of relevant administrative experience.
• Experience maintaining website content using content management systems and supporting professional social media platforms.
• Experience with non‑profit associations and event coordination is an asset.
• Strong organizational and time‑management skills.
• Ability to balance multiple projects with competing deadlines.
• High attention to detail and accuracy.
• Strong communication skills.
• Ability to work effectively both independently and collaboratively in a team.
• Effective problem‑solving and prioritization skills.
• Proficient computer skills, including Microsoft Office applications, PDF software, association management systems, and conference event tools and applications.

Department: Teaching Innovation and Strategic Initiatives
Status: Term 1 year with the possibility of extension and/or increasing to 0.8 FTE
Employment Group: CUPE 1975
Shift: Mon-Fri, 9:00-12:30 pm
Full Time Equivalent (FTE): 0.5
Salary: The salary range, based on 1.0 FTE, is $24.74 - 31.37 per hour. The starting salary will be commensurate with education and experience.
Salary Family (if applicable): Operational Services
Salary Phase/Band: Phase 4
Posted Date: 10/14/2026
Closing Date: 11/18/2026 at 6:00 pm CST
Number of Openings: 1
Work Location: On Campus

The University of Saskatchewan aspires to be what the world needs and embraces equity, diversity and inclusion as foundational to excellence and innovation. We actively seek to create a welcoming environment where all individuals feel empowered to thrive, contribute, and grow. Applications from equity-deserving groups are encouraged as part of our ongoing efforts to reflect the diversity of the communities we serve: EDI Framework for Action.
We continue to grow our partnerships with Indigenous communities across the province, nationally, and internationally and value the unique perspective that Indigenous employees provide to strengthen these relationships. Verification of Indigenous Membership/Citizenship at the University of Saskatchewan is led and determined by deybwewin | taapwaywin | tapwewin: Indigenous Truth policy and the Standing Committee in accordance with the processes developed to enact the policy. Successful candidates that assert Indigenous membership/citizenship will be asked to complete the verification process of Indigenous membership/citizenship with documentation.
The University of Saskatchewan provides an accessible and inclusive workplace. Should you require support through any stage of the recruitment process, please contact us for assistance.