Compliance Specialist

Pinchin in Canada; Saint John; Remote; CAD 55,000 - 75,000; Full time

Job summary

A consulting firm in Canada is seeking a Compliance Specialist to manage vendor and client onboarding processes. The role offers flexibility in remote work and requires strong knowledge of insurance and a minimum of 5 years' experience in administration. The successful candidate will be integral in maintaining compliance and enhancing operational efficiency. Competitive salaries, benefits, and opportunities for career development are provided.

Benefits

Competitive salary

Flexible workplace

Paid personal days

Three weeks’ paid vacation

Wellness spending account

Social activities

Qualifications

• 5 years’ experience in administration preferred.
• Ability to obtain PWGSC Secret Security Clearance.
• Required certification in the PSPC Controlled Goods Designated Official Certification Program.

Responsibilities

• Perform vendor onboarding and maintain detailed vendor records.
• Handle client requests and maintain the client database.
• Prepare insurance certificates and liaise with the insurance broker.

Skills

Insurance knowledge

Problem-solving skills

Interpersonal skills

Attention to detail

Education

Post-secondary education

Tools

Office suite

Job description

Full Time Support Group Staff
Atlantic, Ontario, or Manitoba – CA (Work from home)

Pinchin is recruiting for a Compliance Specialist to join the Finance & Administration department in Canada. We are looking for a highly organized individual to join on a full-time basis. This position can be based out of Atlantic, Ontario, or Manitoba on a remote or hybrid basis. The Compliance Specialist will provide back up support to our Security Clearances team and additional adhoc duties as required.

A Day in the life of a Compliance Specialist at Pinchin:

• Vendor Onboarding: Responds to all requests for Vendor onboarding and evaluates vendor submissions to ensure they meet Pinchin’s requirements
• Vendor Onboarding: Enter vendor setups in the operating system (Vision) and ensure accuracy of details and keep detailed records in an organized manner
• Vendor Onboarding: Liaison with Accounts Payable during payment cycles
• Vendor Onboarding: Follow guidelines and know when to seek exception reviews from our risk team; correspond with executive level employees on a regular basis
• Vendor Onboarding: Track WSIB and WCB for all vendors with each province’s online database and update Vision for vendors out of compliance
• Vendor Onboarding: Analyze and verify consistency, completeness, and accuracy of vendor and insurance data

Client Onboarding

• Ensures all client requests are handled accurately and efficiently with acceptable turnaround times
• To be the point of contact and compile information to complete annual prequalification documentation for clients
• Interact with potential clients for information required to set client up in SharePoint (Client Grove) and Vision
• Review client provided information against Pinchin’s established client engagement criteria, for example retainer policies.
• Maintain the ‘Client Grove’ (SharePoint client database)
• Proactively identify opportunities to enhance, streamline and automate the client engagement process
• Liaison with Accounts Payable, Safety, IT, Security and other departments as needed to gather information needed to complete the client documents
• Responds to client requests in a professional and timely manner

Insurance

• Understand RFP/Tender documents and prepare insurance certificates in accordance with the requirements requested for Pinchin clients. Liaison with our Insurance Broker for complex requests.
• Prepare WSIB and WCB Clearance Letters by request

Security Clearances

• When required, Compliance Specialist will be responsible for assisting the Security Clearances Team with the maintenance of employee and organization security clearances and will provide efficient support to ensure compliance with Company, Government and Client security requirements.

What You Bring To The Pinchin Team

• Good understanding of Insurance and risk mitigation and/or strong problem-solving skills with the ability to learn and understand insurance
• Demonstrates good judgement and critical thinking when investigating and solving problems
• Works independently with acceptable supervision
• Excellent interpersonal skills
• Post-secondary education with a minimum 5 years’ experience in administration is preferred.
• Working knowledge with the Office suite of products is required
• Require the ability to obtain PWGSC Secret (Level II) Security Clearance. To be eligible, must NOT have a Criminal Record and must have resided in Canada for the last 5 years (at minimum), with no stays in foreign countries exceeding 6 months during those 5 years.
• Required: Ability to complete and maintain certification in the PSPC Controlled Goods Designated Official Certification Program
• Confidentiality and professional manner

What’s In It For You

Of course, we offer competitive salaries and great benefits, but what makes Pinchin stand out from the crowd? Above all else, we care about our employees and the world around us! Our employees enjoy mentoring and career development programs, opportunities for community involvement including many environmental initiatives, a flexible workplace to support work life balance, paid personal days, three weeks’ paid vacation to start, reimbursement for association membership dues, wellness spending account, social activities, team building events, corporate hotel rates and much more!

Please note that our recruitment process may involve online testing, depending on the position. As an employee of Pinchin, you will be required by our clients to undergo security clearances and, periodically, drug and alcohol testing in order to gain access to certain job sites. We thank all applicants for their interest in a career at Pinchin however, only those selected to continue will be contacted.

No agency phone calls please

Why Pinchin?

At Pinchin, our employees are the heart of our business. If you’re ready to build your skills and develop your career, we have the resources and subject matter experts to support your journey. We provide a dynamic and forward-thinking culture that is based on honesty, integrity, and a passion for learning.

About Us

Pinchin Ltd. is a multidisciplinary consulting firm that provides a wide range of engineering, building sciences, geosciences, environmental, and occupational health and safety solutions across Canada and the US. We are committed to employment practices that promote a diverse and inclusive work environment. If you require reasonable accommodation during any stage of the recruitment process, please inform us.

Working Together, Making Things Better