Compliance Specialist

Pinchin in Canada; Oshawa; Remote; CAD 60,000 - 80,000; Full time

Job summary

A leading consulting firm is seeking a Compliance Specialist to join their Finance & Administration department. This full-time role can be remote or hybrid, focusing on vendor onboarding, client setup, and compliance with security requirements. The ideal candidate will have strong problem-solving skills, excellent interpersonal abilities, and a minimum of 5 years of administrative experience. The company offers a competitive salary, benefits, and opportunities for career development in an inclusive environment.

Benefits

Competitive salary

Benefits

Mentoring

Career development

Flexible work arrangements

Paid days off

Wellness programs

Social activities

Qualifications

• At least 5 years of administrative experience preferred.
• Ability to obtain PWGSC Secret (Level II) Security Clearance.

Responsibilities

• Respond to requests for Vendor onboarding and ensure compliance.
• Handle client requests and maintain the client database.
• Prepare insurance certificates and assist with security clearances.

Skills

Problem Solving

Interpersonal Skills

Education

Post-secondary education

Tools

MS Office

Job description

2 months ago Be among the first 25 applicants

Full Time Support Group Staff

Pinchin is recruiting for a Compliance Specialist to join the Finance & Administration department in Canada. We are looking for a highly organized individual to join on a full-time basis. This position can be based out of Atlantic, Ontario, or Manitoba on a remote or hybrid basis. The Compliance Specialist will provide backup support to our Security Clearances team and perform additional ad hoc duties as required.

Location: Atlantic, Ontario, or Manitoba – CA (Work from home)

Role Overview

The Compliance Specialist will:

• Respond to requests for Vendor onboarding, evaluate submissions, and ensure compliance with Pinchin’s requirements.
• Enter vendor data into the Vision system, maintain accurate records, and coordinate with Accounts Payable.
• Follow guidelines, seek exception reviews from the risk team when necessary, and communicate with executive staff.
• Track WSIB and WCB statuses for vendors and update records accordingly.

Client Onboarding

• Handle client requests efficiently and accurately.
• Gather and compile information for annual prequalification documentation.
• Interact with clients and internal departments to complete client setup in SharePoint and Vision.
• Review client information against engagement criteria and maintain the client database.
• Identify opportunities to improve the client engagement process.

Insurance and Security Clearances

• Prepare insurance certificates and WSIB/WCB clearance letters as needed.
• Assist with maintaining employee and organization security clearances, ensuring compliance with security requirements.

Qualifications

• Understanding of insurance and risk mitigation, with strong problem-solving skills.
• Ability to work independently and demonstrate good judgment.
• Excellent interpersonal skills.
• Post-secondary education and at least 5 years of administrative experience preferred.
• Proficiency with MS Office suite.
• Ability to obtain PWGSC Secret (Level II) Security Clearance, with no criminal record and residency in Canada for the past 5 years.
• Ability to complete and maintain PSPC Controlled Goods Certification.

What We Offer

Competitive salary, benefits, mentoring, career development, community involvement, flexible work arrangements, paid days off, wellness programs, social activities, and more in an inclusive environment.

Additional Notes

Our recruitment may involve online testing. Security clearances and drug testing may be required for certain job sites. Only shortlisted candidates will be contacted. No agency calls please.

About Pinchin

Pinchin Ltd. is a multidisciplinary consulting firm offering engineering, environmental, and safety solutions across Canada and the US, committed to diversity and inclusion. Reasonable accommodations available upon request.