Compliance Administrator

Irving Shipbuilding; Dartmouth; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading company in shipbuilding seeks a Compliance Administrator to support compliance tasks across multiple departments. Responsibilities include preparing permits, monitoring compliance metrics, and maintaining administrative records. Ideal candidates will have experience in office administration, with a focus on trade compliance and strong communication skills.

Qualifications

• Experience in Office Administration.
• Experience in Shipbuilding, Defense Projects, or Trade Compliance is a plus.
• Proficiency with MS Office Suite, especially Word, Visio, and PowerPoint.

Responsibilities

• Prepare and submit permits and agreements.
• Coordinate subcontract deliverables and maintain compliance records.
• Deliver metrics reporting on compliance activities.

Skills

Analytical skills

Problem-solving abilities

Communication skills

Education

Post-secondary education

Tools

MS Office Suite

Job description

JOB DESCRIPTION

The Compliance Administrator (CA) is responsible for administrative tasks and support for the Compliance Team. Reporting to the Manager, Trade Compliance (TCM), the CA will execute administrative tasks based on contractual and regulatory requirements across three departments: Data Compliance, Industrial Compliance, and Trade Compliance.

RESPONSIBILITIES

• Prepare and submit permits, authorizations, and agreements as applicable.
• Create, implement, develop, and maintain records for these activities through formal repositories and trackers.
• Coordinate and review subcontract deliverables, respond to subcontractors, tailor Statements of Work (SOW), and ensure input accuracy.
• Verify compliance requirements for access control.
• Maintain and deliver metrics reporting on compliance activities, contractual and regulatory deliverables, department KPIs, and process metrics.
• Support the creation of process documentation and training materials; assist with audits.
• Monitor and manage compliance inboxes, organize team records and emails, maintain trackers, handle signature requests, and escalate issues as needed.

QUALIFICATIONS

• Post-secondary education is an asset.
• Experience in Office Administration.
• Experience in Shipbuilding, Defense Projects, Trade Compliance, Information Management, Controlled Goods, Contract Security, Legal, Document Control, or Procurement is a plus.
• Proficiency with MS Office Suite, especially Word, Visio, and PowerPoint.
• Strong oral and written communication skills.
• Analytical and problem-solving abilities.

ABOUT US

Founded in 1882, J.D. Irving, Limited (JDI) operates in Canada and the US with 20,000 employees. We foster a culture of integrity, inclusivity, and talent development, offering diverse career opportunities across divisions.

We are committed to accessible environments. Applicants needing accommodations at any application or employment stage are encouraged to request them. We value diversity and encourage all qualified candidates to apply, even if they do not meet every requirement.

Only selected candidates will be contacted for interviews.

ABOUT THE TEAM

Irving Shipbuilding, Canada's National Shipbuilder, is constructing over 20 ships for the Royal Canadian Navy and Coast Guard as part of Canada's largest defense procurement. Join our team of 2,400 shipbuilders for a dynamic career focused on success, development, and safety. Learn more at shipsforcanada.ca/opportunities.

We welcome applications from all qualified candidates, including those from underrepresented groups and encourage self-identification.