Communications Specialist

Axelon Services Corporation; Toronto; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A global financial firm located in Toronto, ON, is seeking an experienced Communications Specialist for a hybrid role. The ideal candidate will support internal and external communications, manage events, and coordinate media relations. Previous communications experience and strong organizational skills are required. This role offers the opportunity to work closely with senior management and contribute to significant projects within the team.

Qualifications

• Previous communications experience in a large organization.
• Advanced proficiency in Microsoft Office Suite.
• Excellent written and verbal communication skills.

Responsibilities

• Plan and manage logistics for internal and external events.
• Research media requests and assist with interviews.
• Manage corporate photo inventory and oversee quarterly assessments.

Skills

Written communication

Verbal communication

Event management

Media relations

Microsoft Office Suite

Attention to detail

Education

Bachelor's / University degree

Job description

Global Financial Firm located in Toronto, ON has an immediate contract opportunity for an experienced Communications Specialist

This role is currently on a Hybrid Schedule.

You will need to have reliable internet, computer and android or iphone for remote access into the client systems during remote work.

We will be expected in the office weekly days depending on the team requirement.

Video / ff interviews are required prior to all offers.

Job Title : Communications Specialist (Corp.)

Job Description : About the Team :

Canada's Enterprise Services and Public Affairs team manages internal and external communications, community and employee events, corporate giving, and government relations. As a small, dynamic team, we rely on each member to contribute significantly.

About the Role :

The Communications Specialist plays a vital role in supporting the team's mission. This contract position reports to the Senior Vice-President and involves hands-on planning, coordination, organization, tracking, and reporting across various initiatives. The ideal candidate is a highly organized, detail-oriented self-starter with experience working with all levels of an organization.

Responsibilities :

• Event Support : Plan and manage logistics for internal and external events, including senior leader visits, town halls, client events, and community partner activities.
• Media Relations & Monitoring : Research media requests, assist with interviews, use monitoring tools to track media mentions of Client Canada, and report findings to relevant stakeholders.
• Volunteer Day Support : Manage volunteer opportunities, post them to the volunteer portal, collect photo releases, liaise with community partners, and attend events when possible.
• Client Canada Charity Golf Tournament : Serve as a key member of the steering committee for our largest annual charitable fundraiser.
• Internal Communications :

o Collaborate with business lines and functions on communication projects.

o Maintain and update the Canada Hub (SharePoint) with weekly updates.

o Create and distribute the bi-weekly "Canada Connects" newsletter, working with teams across Canada to source, write, edit, and send content.

o Draft, edit, and send internal emails supporting Canadian franchise, business lines, and support functions.

o Create and post content for Client TV (internal TV system).

o Support communications for inclusion networks.

Other :

o Manage the corporate photo inventory, including booking photo shoots, liaising with photographers, and organizing photo files.

o Oversee Canada's quarterly Control Assessment testing for ESPA.

o Manage Client promotional items, including ordering, inventory, and distribution.

o Manage the charitable contributions process and related reporting.

Risk Management : Appropriately assess risk in all business decisions, prioritizing the firm's reputation and safeguarding Client, its clients, and assets. Ensure compliance with applicable laws, rules, and regulations, adhere to policy, and exercise sound ethical judgment in all personal and business conduct. Escalate, manage, and report control issues with transparency.

Qualifications :

Previous communications experience, preferably in a large and complex organization.

Advanced proficiency in Microsoft Office Suite.

Excellent written and verbal communication skills.

Ability to quickly learn and use new systems, including digital tools.

Self-motivated and detail-oriented.

Education :

Bachelor's / University degree or equivalent experience.