Communications and Outreach Coordinator

Koffler Centre of the Arts; Toronto; Hybrid; CAD 45,000 - 48,000; Full time

Job summary

A cultural organization in Toronto seeks a Communications and Outreach Coordinator to enhance public engagement through effective communication strategies. The role involves social media coordination, outreach activities, and collaboration with various stakeholders. Candidates should have an arts background and a strong commitment to diversity and inclusivity. This position is hybrid, requiring at least four days in the office.

Benefits

Opportunities for professional development

Flexible working hours

Supportive work environment

Qualifications

• Interest in contemporary visual arts and performing arts.
• Experience with public speaking and leading tours is an asset.
• Flexibility and adaptability in a fast-paced environment.

Responsibilities

• Plan and execute social media content calendar.
• Coordinate exhibition openings and manage invitation lists.
• Draft and email Letters of Agreement for presenters.

Skills

University degree or college diploma

Knowledge of Google Suite

Experience in managing social media accounts

Excellent written and verbal communication skills

Commitment to diversity, equity, and inclusivity

Education

Degree in arts or education

Tools

Adobe Creative Suite

Mailchimp

Eventbrite

Google Analytics 4

Asana

Job description

Communications and Outreach Coordinator

Application deadline : August 13, 2025

Start date : Monday, September 8, 2025

Salary range : $45,000 - $48,000 per annum

Status : Full-time (40 hrs. per week), Permanent

The Communications and Outreach Coordinator position is hybrid with a minimum of four days per week on-site at Koffler Arts. Additionally, the incumbent will be required to work select evening and weekend hours (accruing an equal number of lieu hours).

Reporting to the Director of External Relations and the Head of Artistic Engagement, the Communications & Outreach Coordinator is a key member of the Koffler Arts team, coordinating communications plans, outreach activities, and public programming.

In collaboration with the Director of External Relations :

• Plan and execute content calendar for social media accounts
• Craft and distribute compelling Koffler Arts e-newsletters and promotional communications; analyze data to refine strategies
• Capture, edit, or design visuals / assets (photos, video, graphics, etc.) for social media, website, e-newsletters, print and publications, as well as create promotion materials for Artistic Engagement events / programs
• Maintain and update the Koffler Arts website and online event boards with key information about exhibitions, events / programs, and announcements
• Coordinate exhibition openings, including compiling invitation lists and sending key information to partners
• Coordinate with the Director of External Relations to ensure messaging is in line with Koffler Arts style, voice, audience, etc.
• Other duties related to communications as assigned

In collaboration with the Head of Artistic Engagement :

Imagine possible new audiences in function of each exhibition, event or performance and make appropriate connections – by telephone, email and in-person meetings – to establish new partnerships and nurture relationships

Promote group visits to K-12 schools, colleges / universities, community groups, clubs and organisations from diverse sectors, houses of worship (synagogues, churches, etc.), summer camps, senior residences, professional associations, etc. across the GTA

Ensure group visits are on the calendar with designated staff / volunteer tour leader, and lead select group visits

Contribute to research and development of Educator / Family Guide content

Coordinate select Artistic Engagement events / programs–smaller and larger in scale–from conception to completion

Draft and email Letters of Agreement for event / program presenters and process paperwork for fees / honoraria and reimbursements; share promotional materials with presenters so they can also promote events / programs

Collect and collate attendance / statistical data for group visits and Artistic Engagement events / programs including quantitative (numbers and demographics) and, when possible, qualitative data (testimonials)

Other duties related to outreach and events / programs as assigned

Additional responsibilities :

Monitor general inquiries inboxes, responding to questions about exhibitions, events / programs, and group visits, and respond in a timely manner with information and confirmations

Create accounts receivable and / or submit accounts payable invoices related to communications / marketing and events / programs and track budgets

Coordinate photography, videography and / or audio recording for exhibitions and select programs and events

Skills, Interests and Qualifications :

University degree, college diploma, or equivalent experience in the arts or education

Interest in contemporary visual art, performing arts, and literary arts

Knowledge of Google Suite (including Gmail, Docs, and Sheets), Adobe Creative Suite, Mailchimp, Eventbrite, and Content Management Systems. Experience with Google Analytics 4 and Asana is an asset

Experience in managing corporate / branded social media accounts and scheduling tools

The capacity to work independently and proactively, with wide-ranging responsibilities and multiple, concurrent projects

Collaborative spirit working with a small team

Excellent written and verbal communication skills

Commitment to positive visitor experience embracing values of diversity, equity, and inclusivity.

Confidence with public speaking and experience with introducing public programs and leading exhibition tours is an asset

Experience conducting research using a broad range of resources

Flexibility, adaptability, eagerness to roll up sleeves and get things done in a fast-paced work environment

Punctuality, reporting on time and prepared to perform duties

A desire to be a key member of an adventuresome arts organisation

Please submit a cover letter (1 page) and résumé (2 pages max.) in one PDF document with title “Comm&Outreach - LASTNAME_FIRSTNAME” to [e-mail].

About Koffler Arts

Koffler Arts is a multi-disciplinary cultural platform that explores critical ideas and concerns of our time through exhibitions, live performance, literary events, publications and digital initiatives. We examine complex issues through transformative art experiences that stimulate intercultural dialogue and position Jewish identity in conversation with diverse perspectives and global voices.

Koffler Arts is committed to equity, diversity and accessibility in the workplace and welcomes and encourages applications from Indigenous, Black and racialized peoples, people who identify as 2SLGBTQ+, women and non-binary people, and persons with disabilities. To request any access solutions that you may require to participate in the application and interview process, please contact [e-mail].