Communications and Administrative Coordinator

University of Waterloo; Southwestern Ontario; On-site; CAD 51,000 - 64,000; Full time

Job summary

University of Waterloo is seeking an Administrative Coordinator for the Intact Centre on Climate Adaptation. The role reports to the Managing Director, driving digital content, promoting research outputs, and coordinating administrative tasks to support team operations and public visibility.

You will translate complex climate research into accessible messages for government, media, and the public, while managing communications calendars, events, and reports in a fast-paced environment.

Qualifications

• Post-secondary education or equivalent combination of education and experience required.
• Minimum 2 years writing, editing and content creation for social media.
• Minimum 2 years administrative experience in a research environment.

Responsibilities

• Develop professional content for social media and newsletters.
• Maintain and update the Intact Centre website (WordPress).
• Monitor engagement using Google Analytics and social platforms.
• Support promotion of research publications, webinars and events.
• Draft and edit content for reports, presentations and media materials.
• Contribute to quarterly and annual reports with the Managing Director.

Skills

Content creation

Social media management

Editing

Communication skills

MS Office

Website management

Google Analytics

MailChimp

Canva

Project coordination

Education

Post-secondary education or equivalent

Tools

WordPress

MailChimp

Google Analytics

Canva

Job description

At the University of Waterloo, we create and promote a culture where everyone can reach their full potential. As an employee, you get support & opportunities that empower you to advance your career. Explore how we can bring big ideas to life, together. The University is a welcoming workplace for those of all abilities, interests, and expertise. As part of our workforce, you can do what you do best, every day. Learn more about our recruitment process.

Job Requisition ID: 2026-02893

Time Type: Full time

Employee Group: Staff

Job Category: Administrative Support

Employment Type: Temporary

Department: Faculty of Environment - Dean of Environment Office - Intact Centre Administration

Hiring Range: $51,306.48 - $64,133.10

Posting Information: This posting is for an existing vacancy. This role is being offered as a two year secondment/contract. Internal deadline October 8th at 11:59 PM

Job Description

Primary Purpose The Administrative Coordinator reports to the Managing Director and provides communications and administrative support for the Intact Centre on Climate Adaptation. The Coordinator is responsible for implementing the Centre’s digital communication strategies, promoting research outputs and events, and coordinating administrative tasks that support team operations. The Coordinator will play a key role in enhancing the visibility of the Intact Centre by producing compelling content across digital, print, and in-person formats, supporting media outreach, and strengthening the Centre’s public profile and brand. This includes developing strategic communications that translate technical findings into accessible messages for government, media, and the public. This role is critical to maintaining the Centre’s national presence, professional image, and operational efficiency. The Coordinator will serve as a point of contact for the Intact Centre and will serve as liaison between the centre, the Faculty of Environment, and Media Relations.

Key Accountabilities

• Communications Lead development of professional, engaging content for social media platforms (LinkedIn, Instagram) and weekly newsletters (MailChimp)
• Maintain and update the Intact Centre website using WordPress
• Monitor and analyze web and social media engagement using Google Analytics
• Support the promotion and dissemination of new research publications, webinars, and events
• Draft and edit written content for reports, announcements, presentations, and media materials
• Contribute to the development of quarterly and annual reports
• Works with Managing Director, Climate Science on quarterly and annual reports
• Administration Book meetings, take meeting minutes, and coordinate internal schedules and shared calendars
• Supports event planning and coordination for conferences, committee meetings, workshops, seminars, public events
• Balance deadlines and responsibilities while accommodating multiple interruptions to deal with a wide range of questions and issues as they arise

Required Qualifications

• Education Post-secondary education or equivalent combination of education and experience required
• Experience Minimum 2 years experience in writing, editing and creating content for social media. Minimum 2 years administrative experience ideally in a research environment
• Knowledge/Skills/Abilities Proficient with MS Office (Word, Excel, Outlook) Knowledge/Skills/Abilities Excellent written and verbal communication skills with the ability to distill complex subjects to a wider audience Working knowledge of LinkedIn, Instagram, MailChimp, Google Analytics, Canva Knowledge of Microsoft Office Suite (Word, PowerPoint, Excel, Teams, SharePoint) Attention to detail and emphasis on quality Effective time management skills in a fast-paced work environment Ability to adjust to shifting priorities Ability to work independently and in a team Self-motivated and takes initiative Knowledge of climate change impacts and adaptation an asset Knowledge of application of university policies and procedures an asset

Equity Statement

The University of Waterloo acknowledges that much of our work takes place on the traditional territory of the Neutral, Anishinaabeg, and Haudenosaunee peoples. Our main campus is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River. Our active work toward reconciliation takes place across our campuses through research, learning, teaching, and community building, and is coordinated within the Office of Indigenous Relations.

The University values the diverse and intersectional identities of its students, faculty, and staff. The University regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees.

The University of Waterloo seeks applicants who embrace our values of equity, anti-racism and inclusion. As such, we encourage applications from candidates who have been historically disadvantaged and marginalized, including applicants who identify as First Nations, Métis and/or Inuk (Inuit), Black, racialized, a person with a disability, women and/or 2SLGBTQ+.

Positions are open to qualified candidates who are legally entitled to work in Canada.

The University of Waterloo is committed to accessibility for persons with disabilities. If you have any application, interview, or workplace accommodation requests, please contact Human Resources at [e-mail] or 519-888-4567, ext. 45935.

Internal candidates are reviewed first before external applicants are considered. Due to the volume of applications, only those selected for an interview will be contacted.

At the University of Waterloo, we think differently, we act with purpose, and we work together. We advance learning and knowledge through teaching, research, and scholarship, nationally and internationally, in an environment of free expression and enquiry. We are a leading global research-intensive university, renowned for entrepreneurship and innovation, providing co-op and work-integrated learning at scale with impact.