Co-op/Intern Talent Acquisition Coordinator

Kinaxis; Ottawa; Híbrido; CAD 27.000 - 39.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Flexible vacation

Kinaxis Days

Flexible work options

Well-being programs

Virtual fitness classes

Mentorship & training

Recognition programs

Descripción de la vacante

Kinaxis is a global leader in supply chain orchestration and is seeking a Talent Acquisition Coordinator Intern to manage complex interview schedules across time zones and partner with recruiters, executives assistants, hiring managers, and candidates to deliver a seamless experience. The 12-month, full-time internship starts January 2027.

Location is Ottawa or Toronto with in-office presence required at least three days a week; other Canadian locations are remote.

Formación

• Enrollment in a full-time HR, business admin, communications, or related program.
• Excellent organizational and time-management abilities in a fast-paced environment.
• Strong attention to detail with a dedication to candidate experience.
• Proactive mindset with ownership and issue-anticipation.
• Excellent written and verbal communication when interacting with stakeholders.
• Ability to manage ambiguous scheduling across multiple time zones.
• Customer-service oriented with a collaborative attitude.
• Willingness to learn new recruitment systems and tech.

Responsabilidades

• Coordinate complex interview schedules using GoodTime and SmartRecruiters.
• Collaborate with executives assistants, hiring managers, and recruiters on availability.
• Serve as main contact for candidates throughout the interview process.
• Arrange panel interviews, presentations, and multi-stakeholder interviews.
• Handle urgent scheduling while maintaining service quality.
• Identify conflicts and risks before timelines are affected.
• Follow up to keep hiring activities moving forward.
• Support recruitment system activities in SmartRecruiters.
• Assist with reporting, data updates, and process documentation.
• Help improve recruitment coordination processes and candidate experience.

Conocimientos

Organizational skills

Time management

Attention to detail

Proactive mindset

Communication skills

Scheduling expertise

Customer service

Tech-savvy

Educación

HR / Business Administration program

Herramientas

SmartRecruiters

GoodTime

iCIMS

Outlook

Excel

Teams

Descripción del empleo

About Kinaxis

Are you looking to join an innovative, market-leading company where you can truly elevate your career? At Kinaxis we are serious about culture, we are serious about technology, we are serious about customers, and we are serious about not taking ourselves too seriously. If you are looking to be part of an incredible growth story, then we might just be the place for you!

In 1984, we started out as a team of three engineers. Today, we have grown to become a global organization with over 2000 employees around the world, 6 global office and a best-in-class HQ in Ottawa, Canada. As winners of several Top Employer awards globally, we are proud to work with our customers and employees towards solving some of the biggest challenges facing supply chains today.

Kinaxis is a global leader in modern supply chain orchestration, powering complex global supply chains, and supporting the people who manage them. Our powerful, AI infused platform provides full transparency and visibility across end-to-end supply chains, enabling our customers to make faster, better decisions. We are trusted by renowned global brands to provide the agility and predictability needed to navigate today’s volatility and disruption. With more than 40,000 users in over 100 countries, we are expanding our team as we continue to innovate and revolutionize how we support our customers.

About the team

The Talent Acquisition team is a dynamic, service-driven group responsible for attracting and hiring top talent across Kinaxis. We partner closely with business leaders, candidates, and stakeholders around the world to deliver an exceptional hiring experience while supporting the company's growth.

As a Talent Acquisition Coordinator Intern, you will play a critical role in ensuring interviews and hiring activities run smoothly from start to finish. You will be the primary point of contact for complex scheduling requests, working closely with recruiters, executive assistants, hiring managers, and candidates to create an outstanding experience throughout the recruitment process.

This role is ideal for someone who enjoys organization, problem solving, and customer service, and is interested in building a career in Talent Acquisition, Human Resources, or Recruitment Operations.

Location

If in Ottawa or Toronto, you must be in the office at least three days a week.Other Canadian Locations – REMOTE

Term Duration

This is a full-time, 12-month position, starting January, 2027.

Co-op / Intern Eligibility

This position is open to co-ops and interns. To be eligible, you must be currently enrolled in full-time education or be a recent/upcoming graduate within 12 months of the placement end date.

Compensation range

$19.46 - $28.55 hourly rate. The final offer within this range will reflect the candidate’s skills, year of education, and experience.

What You'll Do

• Coordinate complex interview schedules using GoodTime and SmartRecruiters, with a primary focus on executive-level interviews and hiring teams that require hands‑on scheduling support.
• Partner with Executive Assistants, hiring managers, recruiters, and interview teams to identify availability and secure interview times across multiple time zones.
• Serve as the primary point of contact for candidates throughout the interview process, ensuring a positive, professional, and responsive experience.
• Coordinate panel interviews, executive presentations, assessments, and interviews involving multiple stakeholders and competing schedules.
• Manage urgent and last‑minute scheduling requests while maintaining a high level of service for candidates and hiring teams.
• Proactively identify scheduling conflicts, process gaps, and potential risks before they impact candidates, interviewers, or hiring timelines.
• Follow up regularly with recruiters, hiring managers, interviewers, Executive Assistants, and candidates to keep hiring activities moving forward without needing to be prompted.
• Act as a trusted partner to the Talent Acquisition team, helping to solve challenges and remove obstacles throughout the recruitment process.
• Assist with requisition creation, job posting administration, offer creation, and other recruiting system activities within SmartRecruiters.
• Support reporting, data updates, process documentation, and operational projects across the Talent Acquisition function.
• Help continuously improve recruitment coordination processes and candidate experience practices.
• Provide administrative and coordination support for Talent Acquisition programs and initiatives as needed.

What You Bring

• Currently enrolled in, or recently graduated from, a Human Resources, Business Administration, Communications, or related post‑secondary program.
• Exceptional organizational and time management skills, with the ability to manage multiple competing priorities in a fast‑paced environment.
• Strong attention to detail and a commitment to delivering a best‑in‑class experience for candidates, hiring managers, and interview teams.
• A proactive mindset and strong sense of ownership. You anticipate issues, identify solutions, and take action before problems arise.
• Excellent written and verbal communication skills, with confidence interacting with candidates, senior leaders, Executive Assistants, and cross‑functional stakeholders.
• Ability to navigate ambiguity and solve complex scheduling challenges involving multiple stakeholders, calendars, and time zones.
• Strong customer service orientation and a passion for creating positive experiences.
• Comfortable learning and working with new technologies and systems.
• Experience with Microsoft Office, including Outlook, Excel, and Teams.
• Experience with applicant tracking systems such as SmartRecruiters, GoodTime, iCIMS, or similar platforms is considered an asset.
• Ability to handle confidential information with professionalism and discretion.
• A collaborative, positive attitude and a willingness to support the broader team wherever needed.

Why This Role Matters

This role is often the first and most frequent interaction candidates have with Kinaxis. While interview scheduling is a key part of the job, our coordinators are much more than schedulers. They are proactive partners who help recruiters, hiring managers, and candidates navigate the hiring process successfully.

Great coordinators see and solve problems before they become problems. They stay one step ahead, follow up before being asked, anticipate scheduling challenges, and ensure every interaction reflects the high standards of Kinaxis.

As an integral member of the Talent Acquisition team, you will help deliver a world‑class candidate experience while gaining hands‑on exposure to recruitment operations, stakeholder management, recruiting technology, and global hiring practices.

We’re accepting applications now through end of day on Sunday October 25, 2026. Please note that we may begin reviewing applications before the posting closes, so early submission is encouraged.

#Coop, #Internship, #Intern, #LI-EN1

Work With Impact: Our platform directly helps companies power the world’s supply chains. We see the results of what we do out in the world every day, when we see store shelves stocked, when medications are available for our loved ones, and so much more.

Work with Fortune 500 Brands: Companies across industries trust us to help them take control of their integrated business planning and digital supply chain. Some of our customers include Lockheed Martin, Unilever, P&G, ExxonMobil, Cisco and more.

Social Responsibility at Kinaxis: Our Diversity, Equity, and Inclusion Committee weighs in on hiring practices, talent assessment training materials, and mandatory training on unconscious bias and inclusion fundamentals. Sustainability is key to what we do and we’re committed to a long‑term net‑zero operations strategy. We are involved in our communities and support causes where we can make the most impact.

People matter at Kinaxis and here are some of the perks and benefits we offer, which may vary by location and employee:

• Flexible vacation and Kinaxis Days (company‑wide days off)
• Flexible work options
• Physical and mental well‑being programs
• Regularly scheduled virtual fitness classes
• Mentorship programs, training, and career development
• Recognition programs and referral rewards
• Hackathons

For more information, visit the Kinaxis website at www.kinaxis.com or the company’s blog at http://blog.kinaxis.com.

We provide accommodations upon request to ensure fairness and accessibility throughout our recruitment process for all candidates, including those with specific needs or disabilities. If you require an accommodation, please reach out to us at [e-mail]. This contact information is for accessibility requests only and cannot be used to inquire about the status of applications.

Kinaxis is committed to ensuring a fair and transparent recruitment process. We use artificial intelligence (AI) tools in the initial step of the recruitment process to compare submitted resumes against the job description to identify candidates whose education, experience, and skills most closely match the requirements of the role. After the initial screening, all subsequent decisions regarding your application, including final selection, are made by our human recruitment team. AI does not make any final hiring decisions.