Co-op: Human Resources

Canadian Security Intelligence Service (CSIS) | Service canadien du renseignement de sécurité (SCRS); Montreal (administrative region); On-site; CAD 47,000 - 67,000; Full time

Job summary

Canadian Security Intelligence Service (CSIS) invites full-time student applicants for a winter 2028 co-op/internship from January to April 2028. Eligibility requires enrollment in an accredited co-op or internship program from a post-secondary institution.

CSIS emphasizes diversity and accommodation, with opportunities across streams including Recruiting/Staffing, Classification & Organization Design, Ombuds/ICMS support, Pay & Compensation, and Health/Workplace Management (Ottawa).

Qualifications

• Must be enrolled full-time in an accredited co-op or internship program.
• Open to students from post-secondary institutions in Canada.
• Eligible candidates will be considered for multiple streams.

Responsibilities

• Assist with recruitment, staffing, and data entry tasks in HR.
• Support classification studies and organizational design activities.
• Contribute to Ombuds/ICMS support projects and reporting.
• Help with pay, compensation, and records maintenance where needed.
• Participate in projects to improve processes and ensure accuracy.

Skills

Adaptability

Teamwork

Organizational Skills

Communication

Professionalism

Rigour

Initiative

Education

College Diploma student

Undergraduate degree student

Graduate-level student

Job description

Job Summary

Work Term: Winter 2028 (January – April 2028)

The Canadian Security Intelligence Service (CSIS) is seeking to hire students who are looking for a Co-op or internship placement opportunity from January 2028 to April 2028.

Eligibility: We will only be considering applicants enrolled in an accredited Co-op or Internship program in line with their program requirements from their post-secondary academic institution.

CSIS is committed to building a workforce that is truly representative of the Canadians it serves by cultivating a diverse and inclusive workplace environment. This will be achieved by increasing employment equity group representation (including persons with disabilities, visible minorities, Indigenous peoples and women) at all levels within the organization through hiring and talent management practices. Should you require accommodation in relation to a disability, please notify us during the recruitment process, as we will ensure that appropriate accommodations are made (eg. specialized equipment, changes to the physical workspace) to provide employment opportunities for all qualified candidates. In support of achieving a greater, diverse and skilled workforce, we strongly encourage those individuals who belong to one or more of the employment equity groups to self-identify when applying.

CSIS Offices in Canada are located on various ancestral and traditional lands. In the spirit of reconciliation, we acknowledge all Indigenous People across Canada and their connection to these lands.

CSIS is looking for students who thrive on tackling diverse challenges in a unique environment. If you are up for the challenge and want to join one of our highest performing teams, there is no doubt that your contributions to CSIS will provide a meaningful impact to our mission of helping keep Canadians safe against national security threats.

CSIS offers opportunities for students to gain valuable experience with the possibility to return for multiple placements in different areas.

Students will be given the opportunity to cultivate their skills and knowledge by being paired with experienced employees who will provide feedback during the work term. They will have the opportunity to broaden their knowledge and experience before choosing a career specialization.

Our program is designed to identify and develop potential full-time employees.

Human Resources

Human Resources (HR) offers a wide variety of specializations. You can apply to one or multiple areas of interest within the branch for student job opportunities. In order to assess your application, please highlight, in your cover letter, areas of interest in order of preference.

The system will allow you to select only one location of work. If you are interested to be considered for various locations of work as mentioned above, please highlight, in your cover letter, the additional locations you would like to apply to.

Summary Of Functions

Students will assist with tasks including but not limited to the following:

Stream 1 - Recruiting and Staffing

• Monitor the progress of recruitment processes and maintaining contact with applicants via email and telephone, to schedule interviews, other assessments and share/obtain information;
• Administer psychological/written tests;
• Prepare and/or format documents such as letters of offer, transmittal slips, staffing transaction reports, assessment material, result letters and other correspondence;
• Enter and update information in the Human Resources Management System and SharePoint;
• Prepare requisitions for various internal services;
• Maintain hardcopy/electronic files;
• Contribute to a variety of projects, including reviewing and updating procedures, and sharing best practices with team members.

Stream 2 - Classification & Organization Design

• Support the Classification team in the conduct of work reviews, relativity studies, position management and organizational design;
• Organize, prioritize and process administrative requests such as data entry and monthly reporting;
• Investigate requirements or issues associated to positions and/or structures by researching historical information and classification decisions;
• Respond to client inquiries in line with classification principles and best practices;
• Maintain and update classification documentation, organizational charts, databases and files.

Stream 3 – Ombuds/ICMS support

The Office of the Ombuds serves as a confidential, independent, impartial, and informal resource for all employees of the Service. Its primary purpose is to provide a safe space for employees to raise concerns, explore options on how to navigate and resolve challenges in the workplace. With the help of the Informal Conflict Management Services (ICMS), the Office of the Ombuds also provides conflict resolution support and educational workshops.

• Coordinate Ombuds/IMCS meetings and materials;
• Help manage emails and phone calls for Ombuds and ICMS;
• Help with data entry;
• Conduct research (e.g. trends and patterns);
• Analyze data and trends to identify areas for improvement in Maintain and update documentation, databases and files;
• Prepare accompanying materials for Ombuds and ICMS processes;
• Provide input and assistance in preparing training material;
• Participate in special projects and initiatives to improve conflict resolution and complaint management.

Stream 4 – Pay & Compensation Support

• Review, calculate and process all overtime claims;
• Maintain and update different HR systems;
• Provide advice and policy interpretation on extra duty pay and Compensatory Leave to managers in order to respond to employees;
• Collect and distribute the pay registers to the pay specialists and assist them in verifying the accuracy of the data and payments issued;
• Maintain and update a tracking system and compile statistical reports.
• Analyse procedures/directives in place to identify shortcomings that are affecting the delivery of programs and services and propose solution.

Stream 5 - Health and Workplace Management (Ottawa Only)

• Coordinate reception, ensure follow-up and communicate employee requests.
• Help create and maintain up-to-date databases and share reference documents with managers and employees.
• Collaborate on the development and implementation of strategies to improve the efficiency and profitability of administrative practices.
• Ensure the protection, storage and proper use of confidential information.

Based on applicants’ experience and interest, other similar opportunities in an HR related field may be available.

Special consideration may be given to those with a proficiency in both official languages of Canada.

Education

Registered full-time in one of the following academic paths and years at the time of placement:

• College Diploma student in their 3 rd year;
• Undergraduate degree student in their 3rd year or higher;
• Graduate-level student (Master’s or Ph.D.)

Must Be In a Field Of Study Relevant To The Functions Of The Position For Which The Candidates Apply To; Such As, But Not Limited To

• Social Sciences
• Human Resources
• Business Administration
• Commerce (with a specialization in human resources)
• Bachelor of Arts (related to human resources studies)

Applicants must be registered as a full-time, post-secondary student in an accredited academic institution recognized in Canada during their work term.

Experience

Candidates with the following experience are preferable:

Experience may have been acquired through formal and informal settings (e.g. school, volunteer work experience or projects).

All streams

• Experience in human resources or administration (for example, in administrative support functions where planning, organizing and coordinating actions/activities are required).

Stream 3-4

• Experience in research and statistical analysis.

Competencies

Stream 1-2, 5

• Adaptability/Flexibility
• Teamwork
• Organizational Skills
• Communication

Stream 3, 4

• Adaptability/Flexibility
• Teamwork
• Organizational Skills
• Professionalism
• Rigour
• Initiative

Salary Range

College or undergraduate

Annual Rate: $46,548-$66,035

Hourly Rate: $23.79-$33.75

Graduate

Annual Rate: $53,220-$67,151

Hourly Rate: $27.20-$34.32

Reference Links

• Hourly salary
• Public Service Commission Approved CO-OP (Co-operative Education)/Internship Programs
• Self-assessment language tests

Security Requirements

Candidates must be eligible to receive an Enhanced Top Secret security clearance. The process involves a security interview, a polygraph, and a background investigation that includes credit and financial verifications. The use of illegal drugs is a criminal offense. Drug use is an important factor considered in your reliability and suitability assessment during the selection process. Therefore it is important not to use any illegal drugs from the time you submit your application.

Others

Important

We encourage interested candidates to apply promptly, as we will be reviewing and screening applications on a rolling basis until all available positions are filled. Federal Workforce Adjusted (WFA) employees are encouraged to apply for available positions and clearly indicate in their WFA status on their cover letter.

Applicants must clearly demonstrate in their application how they meet each Education and Experience criteria. Failure to do so will result in the applicant being screened out of the career opportunity.

CSIS is a separate employer and is not subject to the Public Service Employment Act (PSEA) . CSIS has its own classification, compensation system, and a different staffing regime. As such, we use a different staffing process and terminology.

CSIS is committed to building a workforce that is truly representative of the Canadians it serves by cultivating a diverse and inclusive workplace environment. This will be achieved by increasing employment equity group representation (including persons with disabilities, visible minorities, Indigenous peoples, and women) at all levels within the organization through hiring and talent management practices. Gaps have been identified among Indigenous peoples and visible minorities for this position. We will also ensure that appropriate accommodations are made (e.g., specialized equipment, changes to physical workspace) to provide employment opportunities for all qualified candidates. In support of achieving a greater, diverse and skilled workforce, we strongly encourage those individuals who belong to one or more of the employment equity groups to self-identify when applying.

Should you require accommodation in relation to a disability, please tell us at the beginning of the selection process. This information will be kept confidential.

CSIS Offices in Canada are located on various ancestral and traditional lands. In the spirit of reconciliation, we acknowledge all Indigenous People across Canada and their connection to these lands.

The personal information provided in your application is protected under the Privacy Act and will be held in Personal Information Bank SIS/P-PU-025.

We thank all applicants for their interest in CSIS. However, only those who are selected for further consideration will be contacted.