Clinical Trial Payment Coordinator

Headlands Research Scottsdale!; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

Headlands Research is seeking a Clinical Trial Payment Coordinator for its Toronto site. The role entails managing financial transactions related to participant stipends and supporting accounts payable and receivable processes, ensuring accuracy and confidentiality. The ideal candidate should possess a relevant degree and at least two years of financial administration experience, along with proficiency in essential software tools.

Qualifications

• At least 2 years of experience in administration, accounts payable/receivable, and financial reconciliation.
• Proficient in Microsoft Excel, Word, and Outlook.
• Strong attention to detail and excellent communication skills.

Responsibilities

• Manage payment and reconciliation related to patient stipends, accounts payable (AP), and accounts receivable (AR).
• Process participant stipends and manage distribution.
• Review financial and administrative documents for accuracy and completeness.

Skills

Attention to detail

Communication

Results-oriented

Education

Bachelor’s degree or diploma in business administration, accounting, or related field

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

CRIO CTMS

Job description

Overview

Toronto Memory Program, a Headlands Research site, is Canada’s largest and most experienced site for drug treatment trials in Alzheimer’s disease and related conditions. Founded in 1996, we have contributed to over 100 drug treatment studies in Alzheimer’s disease. Our Medical Director, Dr. Sharon Cohen, a Canadian-trained behavioural neurologist, and her team of highly trained research staff, are dedicated to developing better treatments for dementia.

Learn more about us at torontomemoryprogram.com.

The Role

We are seeking a Clinical Trial Payment Coordinator to manage payment and reconciliation related to patient stipends, accounts payable (AP), and accounts receivable (AR).

Responsibilities

• Process participant stipends, prepare cheque runs, and manage distribution
• Review and verify data within the CRIO CTMS
• Perform AP bills reconciliation in CRIO CTMS
• Assist with accounts receivable processes
• Manage employee reimbursement requests
• Review financial and administrative documents for accuracy and completeness
• Support the Controller and management team with administrative and financial tasks as needed
• Maintain organized records by scanning, uploading, and filing documents
• Ensure accuracy, timeliness, and confidentiality in all duties

Qualifications

• Bachelor’s degree or diploma in business administration, accounting, or related field
• At least 2 years of experience in administration, accounts payable/receivable, and financial reconciliation
• Proficient in Microsoft Excel, Word, and Outlook
• Experience with clinical trial management systems (e.g., CRIO) is an asset
• Strong attention to detail and results-oriented
• Excellent verbal and written communication skills
• Professionalism, discretion, and integrity in handling confidential information

At Headlands Research, we aim to build a leading clinical trial network. Established in 2018, our company operates 18 sites across the US and Canada, with plans for rapid expansion.