Clinical Trial Payment Coordinator

Headlands Research, Inc.; Golden Horseshoe; On-site; CAD 45,000 - 70,000; Full time

Job summary

An innovative clinical trial site is seeking a Clinical Trial Payment Coordinator to manage financial processes related to patient stipends and accounts. This role is crucial in ensuring accuracy and timeliness in financial reconciliations and administrative tasks. Join a forward-thinking organization dedicated to improving treatments for Alzheimer's disease and related conditions. You'll work in a collaborative environment, contributing to a best-in-class clinical trial network with a focus on participant engagement and cutting-edge technology. If you have a passion for finance and healthcare, this opportunity is perfect for you.

Qualifications

• 2+ years of experience in administration and financial reconciliation.
• Proficient in Microsoft Office tools and clinical trial management systems.

Responsibilities

• Process participant stipends and manage distributions.
• Assist with accounts payable and receivable processes.
• Maintain organized records and ensure accuracy in financial documents.

Skills

Verbal Communication

Written Communication

Attention to Detail

Financial Reconciliation

Data Review

Education

Bachelor’s degree in Business Administration

Certificate/Diploma in Accounting

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

CRIO CTMS

Job description

Overview

Toronto Memory Program, a Headlands Research site, is Canada’s largest and most experienced site for drug treatment trials in Alzheimer’s disease and related conditions. Founded in 1996, we have contributed to over 100 drug treatment studies in Alzheimer’s disease. Our Medical Director, Dr. Sharon Cohen, a Canadian-trained behavioural neurologist, and her team of highly trained research staff are dedicated to developing better treatments for dementia.

You can read more about us at torontomemoryprogram.com.

The Role

We are seeking a Clinical Trial Payment Coordinator. This role involves managing payments and reconciliation related to patient stipends, accounts payable (AP), and accounts receivable (AR).

Responsibilities

• Process participant stipends, prepare cheque runs, and manage distributions
• Conduct data review and verification within the CRIO CTMS
• Perform AP bills reconciliation in CRIO CTMS
• Assist with Accounts Receivable processes
• Manage employee reimbursement requests
• Review financial and administrative documents for accuracy, completeness, and consistency
• Support the Controller and management team with administrative and financial tasks
• Maintain organized records by scanning, uploading, and filing documents
• Perform all duties with a focus on accuracy, timeliness, and confidentiality

Qualifications

• Bachelor’s degree or certificate/diploma in business administration, accounting, or a related field
• At least 2 years of experience in administration, accounts payable/receivable, and financial reconciliation
• Proficient in Microsoft Excel, Word, and Outlook
• Experience with clinical trial management systems (e.g., CRIO) is an asset
• Strong results orientation with exceptional attention to detail and accuracy
• Excellent verbal and written communication skills
• High professionalism, discretion, and integrity when handling confidential information

At Headlands Research, we aim to build a best-in-class clinical trial network. We are a family of next-generation clinical trial sites, integrating cutting-edge technology and high-quality support services, and expanding participant engagement. Founded in 2018, our company operates 18 trial sites across the US and Canada, with rapid plans for expansion.