Clinical Trial Coordinator: Docs, Budgets & Site Ops

ICON Strategic Solutions; Canada; On-site; CAD 65,000 - 95,000; Full time

Benefits offered by this job

Annual leave

Health insurance

Retirement planning

LifeWorks EAP

Life assurance

Flexible benefits

Job summary

ICON plc in Canada seeks a detail-oriented Clinical Operations Associate to support budgeting, document management, site administration, and cross-country coordination. You will help prepare budgets, contracts, and study submissions while ensuring compliant processes across CTMS/eTMF systems.

You will manage on-site sponsor presence two days a week in Kirkland, collaborate with investigators and vendors, and maintain high standards of GCP compliance and data integrity.

Qualifications

• B.A./B.S. (Life Science preferred) or equivalent healthcare experience.
• Minimum 1-2 years in Clinical Research or relevant healthcare experience.
• Must have at least 2 years of budget negotiation experience.
• Fluent in English and bilingual in French.
• Strong MS Excel skills and IT proficiency with MS Office.
• Good understanding of Global; Country/Regional Clinical Research Guidelines.
• Excellent time management and organizational skills.
• Ability to work independently in a multicultural environment.

Responsibilities

• Track and report essential documents and safety reports.
• Ensure collation and distribution of study tools and documents.
• Update CTMS and trackers.
• Clinical and non-clinical supply management in collaboration with country roles.
• Coordinate labeling changes and translation requests.
• Provide site evaluation/start-up materials and submissions.
• Obtain, track and update study insurance certificates.
• Support IRB/ERC submissions and regulatory agency submissions.
• Publish study results where required.
• Prepare Investigator trial file binders and documents.
• Execute eTMF Quality Control Plan and reconciliation.
• Obtain translations of documents.
• Develop country/site budgets and negotiate contracts (CTRAs).
• Maintain tracking tools and templates; ensure financial procedure compliance.
• Handle payments to investigators/vendors and budget closeout.
• Organize local investigator meetings and support logistics.

Skills

Budget negotiation

Clinical Research experience

French bilingual

MS Excel

Documentation management

Regulatory submissions

Communication skills

Time management

Education

Bachelor's degree in Life Science

Tools

CTMS

eTMF

MS Office

Job description

ICON plc in Canada seeks a detail-oriented Clinical Operations Associate to support budgeting, document management, site administration, and cross-country coordination. You will help prepare budgets, contracts, and study submissions while ensuring compliant processes across CTMS/eTMF systems.

You will manage on-site sponsor presence two days a week in Kirkland, collaborate with investigators and vendors, and maintain high standards of GCP compliance and data integrity.