Clinical Study and Regulatory Assistant

University Health Network; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

University Health Network is seeking a Clinical Study and Regulatory Assistant to support the AI Hub in transforming cancer care through data collection and curation tasks. This temporary full-time position involves reviewing medical charts, inputting data, and ensuring data quality, all while working with a leading healthcare team to drive advancements in clinical trials.

Benefits

Competitive offer packages

Flexible work environment

Opportunities for development and promotions

Corporate discounts on travel and restaurants

On-site gym access

Qualifications

• Bachelor’s degree required.
• Relevant clinical research knowledge essential.
• High proficiency in Microsoft Excel needed.

Responsibilities

• Collect and curate clinical research data for studies.
• Review medical charts for relevant information.
• Ensure quality and integrity of collected data.

Skills

Clinical research knowledge

Communication skills

Organization skills

Excel proficiency

Interpersonal skills

Education

Bachelor’s degree in Health or Science-Related Discipline

Job description

Company Description

UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

www.uhn.ca

Job Description

Union: NON-UNION

Number of Vacancies: 1

Site: Toronto General Hospital

Department: Research

Reports to: Clinical Lead, Research & AI

Hours: 37.5 Hours Per Week

Shifts: Mon-Fri Day Shifts

Status: Temporary Full-Time

Closing Date: July 23, 2025

Job Summary

In collaboration with teams across University Health Network, the AI Hub is working to transform cancer care through PMATCH, a project aiming to connect patients to suitable clinical trials in a timely and personalized way. The AI Hub is leveraging large language models to extract discrete data from unstructured clinical text. To evaluate this work, coordinated human evaluation of the model’s outputs is required. As this planned evaluation calls for high volumes of manually curated data to act as a comparator, there is a need for a new Clinical Study and Regulatory Assistant to support.

The Clinical Study and Regulatory Assistant participates in the collection and curation of clinical research data for studies in support of the team’s advancements in data element extraction. Principal responsibilities include reviewing redacted medical charts for relevant information, recording clinical data into electronic case report forms (eCRFs), and ensuring the quality and integrity of the data collected. The coordination of data is performed in accordance with the selected data schema, hospital and departmental guidelines, and professional standards of practice. All data must be completed in an accurate and timely manner. Quality assurance procedures are utilized to ensure high quality data is obtained. Working closely with the Clinical Lead for Research and AI, the Clinical Study and Regulatory Assistant also undertakes study-related administrative tasks such as organizing meetings, taking minutes, obtaining signatures, and helping to prepare presentations and submissions.

Qualifications

• At minimum, a completion of a Bachelor’s degree program, or recognized equivalent in Health or Science-Related Discipline
• Demonstrated relevant clinical research knowledge
• High proficiency in Microsoft Excel
• Experience in oncology and/or a strong ability to comprehend medical terminology
• Experience in clinical trials and regulatory issues involving human subjects preferred
• Excellent written and verbal communication skills, excellent organization, prioritization skills, computer skills, ability to learn quickly and work independently
• Excellent interpersonal skills
• Ability to work in a self-directed environment
• Ability to perform duties in a professional and courteous manner and produce high quality work while meeting deadlines in accordance with UHN standards
• Ability to perform multiple concurrent tasks
• Knowledge of applicable legislative, UHN and/or departmental policies
• Satisfactory attendance
  
  
  

Additional Information

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)
  
  
  

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.