Clinical Project Coordinator

Alimentiv; Montreal; Remote; CAD 42,000 - 70,000; Full time

Job summary

A leading health services organization in Montreal seeks an administrative support specialist to assist project teams with document management, coordination of meetings, and client support. Candidates should have relevant experience or education in Health or Life Sciences, with strong communication skills and the ability to work independently. This role offers a competitive salary between $42,000 and $70,000 plus bonuses.

Qualifications

• Minimum of one to three years of related work experience.
• Ongoing training in Health or Life Sciences or Clinical Research is preferred.

Responsibilities

• Provide administrative and clerical support to project teams.
• Coordinate project meetings, presentations, and training activities.
• Act as first point of contact for project queries.
• Manage and maintain project materials and documents.

Skills

Knowledge of clinical research

Strong communication skills

Ability to work independently

Ability to work in a cross-functional environment

Education

One-year College Advance Diploma/Degree in a relevant field of study

Job description

Provide administrative, clerical, implementation and/or processing support to the project teams and stakeholders. Assist with document/process/report development, testing, tracking, distribution, and management. Coordinate meetings, presentations, and training activities, facilitate billing and payment activities, and act as first point of contact for project queries. Ensure that all activities align with quality standards, project guidelines, corporate best practices, and regulatory standards and guidelines.

Project Support

• Prepare and coordinate flow of documents, materials, and resources for project meetings and presentations, preparing meeting agendas, minutes and documents, scheduling and coordinating project committees, sponsor and site meetings, and tracking training programs and activities
• Facilitate project invoicing, billing and payment document preparation including support documents, and assist with internal and external communications throughout the project life cycle.

Document Management

• Assist team, providing timely administrative support, including form preparation, client/project information entry, creating logs, reports, and scripts
• Contribute to the creation and maintenance of project forms, documents and processes during the project life cycle and assist with project issue identification and resolution during audits that is consistent with project requirements.

Client/Sponsor Support

• Act as first point of contact for project queries, appropriately identifying, addressing, redirecting or escalating questions, protocol clarification requests and project/service issues appropriately, that are consistent with project requirements, regulatory standards and corporate code of conduct.

Document Control

• Manage and maintain project materials, tools, equipment and supplies, ensuring all activity is entered/recorded, distributed, tracked, monitored, updated, revised and/or maintained in accordance with project protocols, industry best practices and regulatory standards and guidelines.

Qualifications

• Applicants should have a minimum of one to three years of related work experience with ongoing training, or a minimum of a one-year College Advance Diploma/Degree in a relevant field of study, preferable in Health or Life Sciences, or Clinical Research. The successful candidate must exhibit the following skills: Knowledge of clinical research, ability to work independently, strong communication skills, and the ability to work in a cross-functional environment.

Working conditions

• Home Based
• *Accommodations for job applicants with disabilities are available upon request

$42,000 - $70,000 a year

+ bonus

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