Clinical Budget & Contract Coordinator

Probity Medical Research Inc.; Southwestern Ontario; On-site; CAD 55,000 - 75,000; Full time

Job summary

Probity Medical Research Inc. is seeking a Budget & Contract Administrative Assistant to support budgets, contracts, and financial tracking across the study lifecycle.

You will coordinate with Budget, Contract, Payment, Finance, and Project Management teams to ensure accurate documentation and timely startup activities. Based in Waterloo, Ontario, PMR offers an equal opportunity workplace and a chance to develop specialized experience in clinical research while contributing to project success

Qualifications

• College diploma in Finance, Business Administration, Accounting, Economics, Life Sciences, or related field.
• Prior CRO/clinical research site experience is an asset.
• Self-starter who can work with minimal supervision.
• Enjoys administrative work and desk-based tasks.
• Strong organizational, interpersonal, communication, and computer skills.
• Proficient with Microsoft Office and Excel; advanced formatting.
• Commitment to writing accuracy and detail.
• Knowledge of Adobe and PDF software.
• Adaptable to learning company software systems.
• Handles confidential documents appropriately.

Responsibilities

• Budget Administration duties including trackers and documentation management.
• Contract Administration including tracking system and approvals.
• Payment Administration support and banking/tax forms assistance.
• Communication & Collaboration across stakeholders for timely sign-offs.
• Workflow & Process Improvement to streamline budget/contract operations.
• Filing & Record Maintenance ensuring audit readiness and compliance.
• Other Duties including special projects as required.

Skills

MS Office

Excel

Attention to Detail

Communication Skills

Organizational Skills

Time Management

Team Player

Adaptable

Collaborative

Problem Solving

Creative Thinking

Decision Making

Education

College diploma in Finance

Business Administration

Accounting

Economics

Life Sciences

Related field

Tools

Adobe Acrobat

Microsoft Office

Outlook

Word

Job description

Probity Medical Research Inc. is seeking a Budget & Contract Administrative Assistant to support budgets, contracts, and financial tracking across the study lifecycle.

You will coordinate with Budget, Contract, Payment, Finance, and Project Management teams to ensure accurate documentation and timely startup activities. Based in Waterloo, Ontario, PMR offers an equal opportunity workplace and a chance to develop specialized experience in clinical research while contributing to project success