Client Services Coordinator -Personal Support Services-Ottawa

Access-Healthcare-Services-Inc.-; Ottawa; On-site; CAD 25,000 - 33,000; Full time

Benefits offered by this job

RRSP match

Company health and dental benefits

Job summary

Access Healthcare Services Inc. seeks a Client Services Coordinator, Personal Support Services in Ottawa to schedule field staff and coordinate between clients, families, and care providers.

The role requires ensuring client needs are met and maintaining accurate scheduling records. The candidate should have strong communication skills, experience with scheduling software (AlayaCare is a plus), and proficiency in MS Word, Excel, and Outlook.

Qualifications

• Excellent communication and customer service skills.
• Ability to prioritise and multitask to meet deadlines.
• Experience with AlayaCare is an asset.
• Experience with MS Word, Excel, and Outlook.
• Experience in home healthcare scheduling is an asset.

Responsibilities

• Schedule field staff to meet client care needs.
• Coordinate communication between staff, clients, families, and providers.
• Maintain accurate records of staff availability in the scheduling system.
• Respond to referrals and updates and relay information to teams.
• Follow up on time-sensitive matters and resolve issues as needed.

Skills

Excellent communication

Customer service

Prioritization

MS Word

MS Excel

MS Outlook

Data entry

Team player

Tools

AlayaCare

Job description

Client Services Coordinator -Personal Support Services-Ottawa

Access Full Time Ottawa, ON $18 - $24 CAD per hour

Access Healthcare Services is a leading home and community healthcare provider serving the Ottawa and Champlain region. AHS provides nursing, personal and home support services on behalf of Ontario Health at Home, insurance providers, community partners and private individuals. AHS holds exemplary status with Accreditation Canada and offers a range of nursing and support services including specialty and ambulatory care clinics, in home nursing and personal support, corporate wellness services and facility staffing relief.

POSITION TITLE

Client Services Coordinator, Personal Support Services

POSITION PROFILE

The Client Services Coordinator, Personal Support Services is responsible for scheduling field staff according to client care needs. They will coordinate communication between multiple stakeholders including field staff, clients, client families, service providers, and Home and Community Care Support Services. The Client Services Coordinator will provide overall support to the client services team and undertake other administrative tasks as required.

REQUIRED SKILLS

• Excellent communication and customer service skills
• Experience with AlayaCare an asset
• Ability to prioritize and multi-task to meet tight deadlines
• Experience with MS Word, Excel, and Outlook
• Experience in Home healthcare and Scheduling program an asset
• Demonstrates professionalism and fosters a positive work culture at all times
• Capable of organizing and inputting large amounts of data with accuracy
• Able to work independently and as part of a team

ROLES & RESPONSIBILTIES

• Processes all new referrals and incoming updates and communicates relevant information to teams as required.
• Ensures care providers are scheduled effectively and efficiently to ensure client needs are met.
• Communicates with patients, families and care staff regarding scheduling requirements or change.
• Provides customer service support by responding to client inquires as required.
• Maintains accurate records of care provider availability in the AlayaCare system.
• Take into consideration the individual needs of patients (and families), and of care providers, when making decisions.
• Maintains accessibility by phone for patients, care providers, referral sources and other stakeholders
• Actively pursues positive relationships with care providers, patients and staff.
• Follow up appropriately on time sensitive matters.
• Resolve or escalated, as required, client/family/staff concerns/issues.
• Ensures documentation is completed as per organizational policies and procedures
• Respond to faxes and emails in a timely manner
• Enters and/or escalates critical and relevant information to ensure appropriate and timely follow up
• Other duties as determined by the Manager, Client Services or designate

REQUIREMENTS

• Experience in home health scheduling highly desirable
• 1 year of Office or Medical Administration and/or Scheduling Experience an asset

BENEFITS

• RRSP match
• Company sponsored health and dental benefits for you and your family

As an equal opportunity employer, Access Healthcare Services Inc. is committed to diversity, inclusion and accessibility. Access Healthcare Services Inc. welcomes and encourages applications from all people. Accommodations are available on request for candidates taking part in all aspects of the selection process.

We would like to thank everyone in advance for their interest in Access Healthcare Services Inc. however, only applicants selected to join us for the first round will be contacted.