Client Services Administrator

Normac; Toronto; Hybrid; CAD 42,000 - 62,000; Full time

Benefits offered by this job

Group benefits (EAP)

RRSP matching

3 weeks vacation

Birthday day off

Sick/personal days

Remote work model

Education allowance

Employee referral program

Job summary

Normac is seeking a diligent Client Services Administrator in GTA, Ontario, offering a blend of remote work and monthly in-office from Toronto. You will be the key interface between clients and appraisers, handling proposals, communications, reporting and CRM management with a focus on accuracy and client satisfaction.

The role emphasizes administration, attention to detail, and exceptional communication, supporting growth as Normac expands across Canada.

Qualifications

• Administration certificate or equivalent
• Minimum of 3 years of office administration experience

Responsibilities

• Prepare and follow up on proposals and quotes for new business
• Communicate with clients by phone/email professionally and provide needed information
• Distribute appraisal reports and updates in a high volume environment
• Schedule and coordinate property inspections
• Follow up with clients regarding renewals to maximize retention
• Maintain the company CRM database
• Create invoices for clients
• Build strong rapport with clients and colleagues
• Support monthly report deadlines and team efficiency initiatives
• Contribute to customer loyalty and new business development

Skills

Excellent organization

Communication skills

Independent worker

Attention to detail

Deadline driven

Time management

Team player

Analytical problem solving

Calm under pressure

MS Office proficiency

CRM software experience

Education

Administration certificate

3+ years office admin

Tools

Excel

Word

CRM software

QuickBooks

Job description

Client Services Administrator

GTA, Ontario

Do you want to be part of the best Client Services team in the business? Then you may be the perfect match for Normac!

About Us

Normac was founded in 1998 in Vancouver, with a mission to provide the highest quality and most progressive appraisal solutions in the business. At the core of our business is our relentless belief that our relationships with our clients underpin all aspects of our organization and the high quality of our work remains our competitive advantage. Our well-established reputation has provided us with a strong presence in the markets where we operate, which has expanded to proudly serve all regions of British Columbia, Alberta, Ontario, Nova Scotia and Manitoba.

Normac is proud to be an employer of choice. In our 25+ years, we have experienced rapid and sustainable growth, expanding into and adapting to new markets. We offer competitive compensation, flexible schedules and the ability to work remotely. The services we provide are recession-resistant, which gives our team members valuable stability.

Normac’s Client Services team is front and centre with our clients and their incredible dedication to service has created an enviable reputation as demonstrated by positive feedback from clients. This top notch team consistently surpasses client expectations and we are looking for someone who is ready to embrace Normac’s customer service to the highest standards.

The Role

Working from home, and 1x per month in the Toronto office, we are seeking a bright and results-driven Client Services Administrator who will provide a critical role as the key interface between our clients and our appraisers.

One part client concierge, one part appraiser support system, one part admin guru, the Client Services Administrator will be hands-on and integral to the growth of the company as we expand our operations across Canada. This role is the perfect fit for someone who enjoys administrative duties and working directly with clients, and also has strong attention to detail, excellent communication skills and a passion for delivering first-class customer service.

Required Education and/or Experience

• Administration certificate or equivalent
• Minimum of 3 years of office administration experience

Responsibilities

• Prepare and follow up on proposals and quotes for new business
• Communicate with clients over phone/e-mail in a timely and professional manner while providing the information they require and resolving their needs
• Distribute appraisal reports and updates in a high volume environment
• Schedule and coordinate property inspections
• Perform follow up phone calls to clients regarding renewals to maximize client retention
• Organize and maintain the company database of information in the CRM software
• Learn, understand and utilize new automation procedures as they are rolled out
• Create invoices for clients
• Establish a strong rapport with clients and colleagues
• Work with the team to ensure that monthly report deadlines are being met
• Collaborate with the team to continually strive to increase efficiency
• Create customer loyalty by going above and beyond to ensure customer retention and new business development
• Uphold Normac customer service to the highest standards

Skills and Qualifications

• Excellent organization and communication (verbal & written) skills
• A passion for customer service and exceeding client expectations
• Ability to work independently with minimal supervision as well as part of a team
• Excellent attention to detail
• Ability to meet deadlines without compromising quality or accuracy
• Exceptional time management skills and the ability to handle multiple tasks
• Thrives in a fast-paced, high volume environment that is growing and changing
• Strong analytical and problem solving skills
• Ability to work well under pressure while maintaining a friendly and positive attitude
• Proficient in MS Office, Outlook, especially in Excel and Word
• Experience using CRM software and Quickbooks (accounting software) is an asset

What We Offer

Normac is a progressive employer providing a positive work environment. We offer a competitive salary, social activities as well as room to grow within the company. AtNormac, we encourage innovation, creative ideas, and new ways to perform our job and conduct business. Employees work as a team, contribute and collaborate to each other’s success.

Recognized for its high standards, service, and professionalism, Normac is the premier insurance appraisal company in Canada. With an enviable client base and commitment to value and service, Normac is capturing sizable growth opportunities maintaining its market leading position.

For the successful candidate, Normac offers a solid foundation, an entrepreneurial environment, and personal growth opportunities where ideas and people matter.

Normac is an equal opportunity employer and prohibits discrimination based on age, color, disability, national origin, race, religion, sex, sexual orientation, and any other legally protected class in accordance with applicable federal, provincial and local laws. Normac is committed to creating and maintaining an inclusive and accessible workplace for all team members.

Extra benefits could include:

• Group benefits including Employee Assistance Plan
• RRSP matching program
• 3 weeks paid vacation + extra time off at Christmas
• Birthday day off
• Sick and personal days
• Remote work model
• Employee rewards and recognition program
• Education allowance
• Employee referral program

We appreciate and thank all applicants for their interest in Normac, however, only candidates selected for an interview will be contacted. We will be accepting applications until such time a suitable applicant is selected.