Client Service Associate (CSA) - Planning & Scheduling (RPT 0.2)

VON Canada; Toronto; Hybrid; CAD 35,000 - 55,000; Part time

Job summary

An established industry player in home and community care is seeking a Client Service Associate to join their dynamic team. This role is pivotal in planning and scheduling client visits, ensuring that the needs of clients and healthcare workers are met efficiently. You'll thrive in a fast-paced environment, utilizing your customer service skills and problem-solving abilities to make a tangible difference in the lives of community members. With opportunities for skill development and a supportive team, this position offers a fulfilling career path in the healthcare sector. If you're tech-savvy and passionate about helping others, this role is perfect for you.

Benefits

Competitive Salaries

Health and Dental Benefits

Defined Benefit Pension Plan

Employee Assistance Program

Opportunities for Skill Development

Qualifications

• High School Diploma required; University/College education preferred.
• Experience in logistics or scheduling and customer service is an asset.

Responsibilities

• Assign client visits and process referrals while ensuring quality care.
• Respond to inquiries and manage daily scheduling changes.

Skills

Customer Service

Problem-Solving

Attention to Detail

Logistics Experience

Scheduling Software

Communication Skills

Education

High School Diploma

University/College Education

Office Administration Certificate

Medical Terminology Certificate

Tools

MS Office

Outlook

Procura

Database Management Software

Job description

Client Service Associate (CSA) - Planning & Scheduling (RPT 0.2)

Requisition Details:

Employment Status: Permanent, Part Time (0.2 FTE)
Program Name: Home Support
Number of Hours Bi-Weekly: 15
Work Schedule: Days, Evenings, Weekends
Union/Bargaining Unit: CUPE
On-Call: No
Hybrid Remote: Monday to Friday work in the office. Saturday, Sunday, and Holidays work remotely

Looking for a career in health care that provides you with an opportunity to make a difference in your community?

If you are tech-savvy, customer service-oriented, and enjoy problem-solving in a fast-paced environment, we have a career in planning and scheduling for you. Join our Client Service Team today!

About us:

VON provides home and community care to more than 10,000 people every day in Ontario and Nova Scotia. As a registered charity and not-for-profit, our organization is all about the difference we can make in people’s lives. Working at VON is more than just a job, it is a career that impacts how Canadians live.

What you’ll do:

• Assign client visits to nurses and home support workers using knowledge of local geography, client needs, and continuity of care while following collective agreement guidelines and established planning procedures.
• Daily activities include receiving and processing client referrals and updates, responding to phone inquiries from clients, doctors, service providers, and other agencies, advanced scheduling, daily scheduling changes (i.e., sick calls, client cancellations, new client admissions), and other administrative duties.
• Work closely with team members and management to ensure daily staffing levels are sufficient, and the delivery of quality client care and service are met, as well as forecasting weekly staffing needs.
• Support clients, nurses, and home support workers to ensure delivery of quality care.
• Work in a fast-paced environment with rapidly changing priorities while meeting daily and weekly scheduling deadlines.
• Ensure that confidential information relating to clients, work colleagues, suppliers, and VON’s operations are properly protected and not disclosed to third parties.
• Other duties/tasks as assigned by manager.

What we offer you:

• Competitive salaries and vacation time.
• Tiered Benefits (health, dental, LTD) & an Employee Assistance Program for eligible employees.
• Defined Benefit Pension Plan with company contribution for eligible employees.
• Opportunities for skill development, eLearning, and career advancement.
• Experience with new health care technology such as CellTrak and Procura.
• Be part of a health care team that provides support to people in your community and frontline workers.

What you need:

• University/College education preferred, High School Diploma required.
• Office Administration Certificate, Medical Terminology Certificate, or equivalent experience is an asset.
• Proficiency with MS Office programs, Outlook, faxing software, and database management.
• Experience in a logistics or scheduling environment and experience with scheduling software such as Procura is an asset.
• Experience in a health care environment is an asset.
• Previous customer service experience in a contact center environment is considered an asset.
• Experience in a unionized environment is considered an asset.
• A current and original copy of a satisfactory Criminal Records Check is required upon the start of your employment.
• The use of Personal Protective Equipment (PPE) may be required.

Work Conditions and Physical Capabilities: fast-paced environment; attention to detail; lift and carry using appropriate lifting techniques; walk, sit, stand, and climb stairs; grip and fine hand movements.

VON Canada is committed to meeting the needs of persons with disabilities and to providing accessibility accommodations for candidates who require them. If you require accessibility support, please visit our website at www.von.ca/en/accessibility for further details.