Client Service Associate (CSA) - Planning and Scheduling - Full-time

CareerArc; Brantford; On-site; CAD 40,000 - 70,000; Full time

Job summary

Join a dedicated team making a real difference in the community as a Client Service Associate. This full-time role focuses on planning and scheduling, ensuring quality care for clients in a fast-paced healthcare environment. You'll utilize your customer service skills and problem-solving abilities to manage client visits, coordinate with healthcare professionals, and maintain efficient operations. With opportunities for skill development and a supportive work culture, this position offers a fulfilling career path in health care. Be part of a compassionate organization that values your contributions and supports your growth.

Benefits

Competitive Salaries

Vacation Time

Health Benefits

Dental Benefits

Employee Assistance Program

Defined Benefit Pension Plan

Comprehensive Orientation Program

Opportunities for Skill Development

eLearning Opportunities

Qualifications

• High School Diploma required; University education preferred.
• Proficiency in MS Office and experience with scheduling software is essential.

Responsibilities

• Assign client visits and manage scheduling for nurses and support workers.
• Process client referrals and respond to inquiries from various stakeholders.

Skills

Customer Service Orientation

Problem Solving

Attention to Detail

Logistics Experience

Education

High School Diploma

University/College Education

Office Administration Certificate

Medical Terminology Certificate

Tools

MS Office

Procura

Database Management Software

Faxing Software

Job description

Title: Client Service Associate (CSA) - Planning and Scheduling - Full-time

Description:

Requisition Details:
Employment Status: Regular, Full-time (1.0 FTE)
Program Name: eHomecare
Number of Hours Bi-Weekly: 75
Work Schedule: Days, Evenings, Weekends
On-Call: No
Existing Vacancy: Yes - we're currently hiring candidates for an existing vacancy in this position.

Looking for a career in health care that provides you with an opportunity to make a difference in your community?
If you are tech-savvy, customer service-oriented, and enjoy problem-solving in a fast-paced environment, we have a career in planning and scheduling for you. Join our Client Service Team today!

About us:
VON provides home and community care to more than 10,000 people every day in Ontario and Nova Scotia. As a registered charity and not-for-profit, our organization is all about the difference we can make in people's lives. Working at VON is more than just a job; it is a career that impacts how Canadians live.

What you'll do:

1. Assign client visits to nurses and home support workers using knowledge of local geography, client needs, and continuity of care while following collective agreement guidelines and established planning procedures.
2. Daily activities include receiving and processing client referrals and updates, responding to phone inquiries from clients, doctors, service providers, and other agencies, advanced scheduling, daily scheduling changes (i.e., sick calls, client cancellations, new client admissions), and other administrative duties.
3. Work closely with team members and management to ensure daily staffing levels are sufficient, and the delivery of quality client care and service are met, as well as forecasting weekly staffing needs.
4. Support clients, nurses, and home support workers to ensure delivery of quality care.
5. Work in a fast-paced environment with rapidly changing priorities while meeting daily and weekly scheduling deadlines.
6. Ensure that confidential information relating to clients, work colleagues, suppliers, and VON's operations are properly protected and not disclosed to third parties.
7. Other duties/tasks as assigned by manager.

What we offer you:

1. Competitive salaries and vacation time.
2. Tiered Benefits (health, dental, LTD) & an Employee Assistance Program for eligible employees.
3. Defined Benefit Pension Plan with company contribution for eligible employees.
4. Comprehensive orientation program.
5. Opportunities for skill development, eLearning, and career advancement.
6. Experience with new health care technology such as CellTrak and Procura.
7. Be part of a health care team that provides support to people in your community and frontline workers.

What you need:

1. University/College education preferred, High School Diploma required.
2. Office Administration Certificate, Medical Terminology Certificate, or equivalent experience is an asset.
3. Proficiency with MS Office programs, Outlook, faxing software, and database management.
4. Experience in a logistics or scheduling environment and experience with scheduling software such as Procura is an asset.
5. Experience in a health care environment is an asset.
6. Previous customer service experience in a contact center environment is considered an asset.
7. Experience in a unionized environment is considered an asset.
8. A current and original copy of a satisfactory Criminal Records Check is required upon the start of your employment.
9. The use of Personal Protective Equipment (PPE) may be required.

Working conditions and physical demands:
This role requires a detail-oriented approach in a dynamic environment, with physical activity including lifting, carrying (using proper techniques), bending, reaching, kneeling, and other movements that emphasize good body mechanics. Individuals in the role are required to walk, sit, stand, and climb stairs throughout the day, with some tasks requiring fine hand movements.