Client Experience Specialist

JFE Shoji Power Canada Inc.; Burlington; On-site; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Discretionary bonuses

RRSP

Pension plan

Dental insurance

Medical insurance

Vision insurance

Care allowance

Job summary

JFE Shoji Power Canada Inc. is seeking a Client Experience Specialist to manage end-to-end order fulfillment and act as the voice of the client across Operations, Engineering, and Shipping in Burlington, Ontario.

You will coordinate quotations, orders, schedules, and resolution of client concerns with a proactive, proactive communication style. The role involves collaboration with Finance, Production Planning, and Business Development Managers, travel to support clients globally up to 10%, and a

Qualifications

• Intermediate-level computer and math skills.
• Extremely detail-oriented with the ability to manage high volumes of data.
• Ability to triage urgency and organize your day effectively.
• Strong written and verbal communication skills.
• Familiar with ISO 9001:2015.
• Strong organizational and project coordination skills.
• Ability to prioritize competing demands while managing client accounts.
• Demonstrated ability to build collaborative working relationships across multiple departments.
• Strong analytical and problem-solving skills.
• Ability to communicate professionally with clients at all organizational levels.

Responsibilities

• Nurture both new and long-standing client relationships to understand their business needs.
• Serve as the primary advocate for assigned clients and ensure requirements are clearly communicated.
• Manage new processes with clients, internal production, and Business Development Managers.
• Receive and document client concerns and provide follow-up after resolution.
• Proactively communicate order status, risks, delays, and recovery plans to clients.
• Provide information to clients on products, services, schedules, rates, regulations and policies.
• Issue order acknowledgements promptly and keep clients updated as orders progress.
• Monitor client commitments and identify risks to delivery; escalate as needed.
• Attend regularly scheduled client meetings.
• Support Business Development Managers during meetings with status updates.
• Ensure timely responses to client emails and maintain professional communication.
• Maintain client records and ERP data to support planning and reporting.
• Lobby for improvements to the client experience across functions.

Skills

Client communication

Communication skills

Detail oriented

Time management

Problem solving

Cross-functional teamwork

Tools

ERP system

QT9

Job description

Terms of Employment: Full-time / Permanent

Vacancy: Please note that this posting is for an existing role.

Benefits: Eligible for discretionary bonuses and/or salary increases in accordance with company policy. Eligible for RRSP, Pension Plan, Dental Insurance, Medical Insurance, Vision Insurance and Care allowance.

Salary: $55,000 to $75,000 CAD / year (dependent on experience)

About Us

JFE Shoji Power Canada (JSC) is an electrical steel products manufacturer located in Burlington, Ontario. As the largest producer of transformer cores in North America, JSC specializes in wound, amorphous, and step-lap cores for power generation and distribution equipment. Its electrical steel products and magnetic materials are also used in electric vehicle motors and charging station infrastructure, data centres, audio equipment, and other industrial applications.

Since 1972, JSC (formerly Cogent) has grown from a small niche manufacturer to an integral part of the North American electrical steel supply chain with multiple facilities and over 500 employees. JSC is dedicated to meeting the growing demand for electrical energy by providing strategic, innovative, and sustainable solutions to its clients.

For more information about JFE Shoji Power Canada, please visit us here!

What Sets Us Apart?

At JFE Shoji Power Canada, we are more than just a company—we are a community that embraces safety. We have a proactive safety attitude where every team member is empowered to care for each other and take responsibility for keeping everyone safe. By embodying the ICare principles, we ensure that safety is not just a priority but a core value of our culture. Each employee plays an essential role in shaping a workplace where safety is embedded in every action we take, and where incidents are prevented before they happen.

Position Overview

The Client Experience Specialist (CES) is responsible for delivering an exceptional client experience by serving as the primary point of contact for assigned accounts. The CES manages the order fulfillment process from receipt of order through shipment while ensuring clients receive timely, accurate, and proactive communication regarding quotations, orders, schedules, and any concerns requiring resolution.

Working collaboratively with Operations, Engineering, Production Planning, Shipping, Finance, and Business Development Managers, the CES coordinates internal activities to support client commitments and acts as the voice of the client throughout the organization.

Job Responsibilities

Client Services

• Nurturing both new and long-standing client relationships to gain understanding of their business needs.
• Serve as the primary advocate for assigned clients by ensuring their requirements and commitments are clearly communicated and understood throughout the organization.
• Managing new processes with our clients, our internal production team, and Business Development Managers.
• Receiving and documenting client concerns and providing follow-up with clients after resolution.
• Proactively communicate order status, potential risks, delays, and recovery plans to clients, ensuring expectations are managed before concerns arise.
• Providing information to clients concerning products, services, schedules, rates, regulation and policies.
• Promptly issuing order acknowledgements to clients and keeping them updated as their order progresses from receipt to delivery.
• Monitor client commitments and identify potential risks to delivery or service, escalating concerns through the appropriate internal channels.
• Attending regularly scheduled client meetings.
• Support Business Development Managers during client meetings by providing order status, operational updates, and account-specific information.
• Ensuring timely response to our clients’ emails.
• Maintain professional, timely, and solution-focused communication that strengthens client relationships and confidence in JFE Shoji Power Canada.
• 10% travel to support clients globally.

Administrative

• Receipt of client purchase orders, ensuring they are appropriately triaged and monitored.
• Maintaining up to date records of client approvals for designs.
• Entering orders into company ERP System with great attention to detail.
• Creating work orders for client requisitions.
• Verifying and validating other Client Experience Specialist order check off sheets for accuracy and sign off.
• Daily monitoring of client order statuses, shipment requirements, order changes and expediting of orders.
• Analyze order status, shipment priorities, and backlog to identify potential delivery risks and communicate concerns to the appropriate internal teams.
• Managing client accounts and reporting on client specific data spreadsheets.
• Maintain accurate client records, pricing, forecasts, and ERP data to support effective planning and reporting.
• Logging customer concerns on the QT9.
• Maintaining updated pricing in ERP System.
• Monitor performance metrics including order acknowledgement turnaround, response times, order accuracy, and client commitments.
• Pro-actively review current client order volumes with sales forecast identifying opportunities for sales.

Cross-functional Responsibilities

• Provide client drawings and specifications to the Engineering team for review and approval
• Manage the process of vetting designs for new parts and establishing the requirement for new parts
• Coordinate with Operations and Production Planning to ensure client commitments are achievable, production schedules remain aligned with client requirements, and potential risks are communicated in a timely manner.
• Work closely with Shipping department to communicate shipment requirements and timing.
• Coordinate cross-functional communication to ensure clients receive accurate, consistent, and timely information throughout the order fulfillment process.
• Request credits and process product returns or rejections or issue replacement orders.
• Work closely with the Finance team on accounting-related matters.
• Participate in continuous improvement initiatives that enhance the client experience, improve operational efficiency, and strengthen cross-functional collaboration.
• Demonstrate success in a target-based performance environment, as well as contribute positively to a team-oriented work environment.
• Demonstrate an eagerness to learn and determination to succeed.

Qualifications

• Intermediate level Computer and Math skills required.
• Extremely detail-oriented, with the ability to manage high volumes of files and data with exceptional accuracy.
• Ability to “triage” urgency – prioritize, organize, and manage your day effectively.
• Ability to problem solve under minimal supervision.
• Strong written and verbal communication skills.
• Adaptable and able to work as part of a cross-functional team.
• Familiar with ISO 9001:2015.
• Strong organizational and project coordination skills.
• Ability to prioritize competing demands while managing client accounts.
• Demonstrated ability to build collaborative working relationships across multiple departments.
• Strong analytical and problem-solving skills with the ability to identify risks and elevate issues appropriately.
• Ability to communicate professionally and confidently with clients at all organizational levels.