Client Coordinator

Chamberlain Real Estate Group; Calgary; On-site; CAD 55,000 - 65,000; Full time

Job summary

A dynamic real estate team is seeking a Client Coordinator to support a high-producing agent and clients throughout buying and selling processes. The ideal candidate will have at least one year of real estate administrative experience, strong organizational skills, and a passion for delivering exceptional support in a fast-paced environment. This position requires significant driving within Calgary, with a focus on teamwork and efficiency.

Qualifications

• Experience in contract management and Pillar9 input required.
• Strong communication skills to connect with clients and team members.
• Self-motivated and dependable with a reliable vehicle.

Responsibilities

• Manage listing details and book appointments for clients.
• Assist with open houses and coordinate with agents.
• Provide general administrative support and help maintain workspace.

Skills

Organizational skills

Communication skills

Proactive attitude

Attention to detail

Problem-solving mindset

Education

1 year of real estate administrative experience

Tools

Google Docs

Google Sheets

Canva

Job description

The Chamberlain Real Estate Group is a dynamic and fast-growing real estate team with Real Broker. We are seeking a driven, organized, and detail-oriented Client Coordinator to support a high-producing agent, our backstage team, and clients throughout the buying and selling processes. This role is ideal for someone with at least one year of real estate administrative experience who thrives in a fast-paced environment, takes initiative, and is passionate about delivering exceptional support.

You'll handle a wide range of administrative and client-facing tasksfrom managing listing details and booking appointments to providing both in-office and out-of-office support. Strong organizational skills, the ability to work independently, and access to a reliable vehicle are essential.

We operate on proven, repeatable systems , guided by clear values and purpose . We're passionate about doing meaningful work, supporting each other, and providing a top-tier client experience. If you're solution-focused, positive, proactive , and energized by checklists, teamwork and making a real impact, you will fit right in!

Responsibilities include :

In Office Support Tasks include (but are not limited to) :

• Assist the Executive Assistant with listing management, contracts, and Pillar9 data entry
• Serve as a key point of contact for clients by creating group chats, booking appointments with tradespeople, home inspectors, and others
• Schedule open houses and coordinate with agents and clients for seamless execution
• Manage lockboxes, including placement, tracking, and retrieval
• Contact condo boards to confirm sign placement guidelines and order condo documents as needed
• Review home inspection reports and communicate key findings to clients
• Prepare marketing materials such as feature sheets and tags using existing templates
• Assist with content posting on social media platforms
• Research and compile information on new builds and communities
• Order office and cleaning supplies; help maintain a clean and organized workspace
• Assemble buyer and seller packages; organize possession gifts for clients
• Support the planning and execution of team and client events
• Provide general administrative support and assist with ongoing projects
• Help with basic office upkeep, including taking out garbage, tidying shared spaces, watering plants in the summer, and light snow shoveling in the winter
• Ensure a consistent, professional representation of the Chamberlain Group in all interactions

Out of Office Support

• Significant driving to and from properties across Calgary and surrounding areas
• Navigate routes confidently and manage scheduling effectively

Attributes & Skills Required

The successful candidate must have :

• Minimum 1 year of real estate administrative experience, including contract management and Pillar9 input
• Strong attention to detail and organizational skills
• Strong communication skills to connect with clients and team members
• Self-motivated, proactive and dependable
• Excellent written and verbal communication skills
• Possess a reliable car and a clean driving record, with confidence in driving under various weather conditions
• Excellent sense of direction and ability to prioritize tasks effectively
• Quick learner with the ability to adapt to new systems
• Able to prioritize tasks and respond to shifting demands effectively
• Positive and team-oriented with a willingness to assist wherever needed
• Experience using Google Docs, Google Sheets and Canva is a plus
• Proactive in seeking ways to improve efficiency
• Solution-focused with a positive mindset
• Commitment to continuous learning and improvement
• Ability to act with urgency and frequency
• Uphold integrity and respect for others
• Passionate about contributing to the success of The Chamberlain Group, their clients, and the community.
• Practice 100% accountability

Hours

Full-Time | Thursday to Monday | 8 : 30 AM 4 : 30 PM

55,000-$65,000 yearly

Travel

While travel outside of Canada or Alberta is not required for this position, there is significant driving within Calgary and the surrounding area. With this in mind, you must own your own vehicle and have full access to it each day.

There is no relocation package for the position.

Position to be filled immediately.

Create a job alert for this search