Clerkship Coordinator

University of Toronto; Toronto; On-site; CAD 66,000 - 86,000; Full time

Job summary

The University of Toronto is seeking a Clerkship Coordinator for its Department of Family and Community Medicine. This role involves coordinating various administrative tasks, managing projects, and fostering relationships with stakeholders to enhance the clerkship experience for students. The ideal candidate will have significant experience in administrative support and possess strong communication and organizational skills.

Benefits

Annual step progression

Inclusive hiring practices

Qualifications

• Minimum two (2) years relevant experience, preferably in a University or teaching hospital.
• Experience in providing administrative support to an education program.
• Advanced proficiency in MS Office Suite.

Responsibilities

• Coordinating tasks for projects and strategic initiatives.
• Maintaining course information on student information systems.
• Analyzing data summary reports on programs and services.

Skills

Communication

Organizational skills

Critical thinking

Customer service orientation

Education

Bachelor's Degree

Tools

MS Office Suite

Job description

Date Posted: 04/29/2025
Req ID: 42682
Faculty/Division: Temerty Faculty of Medicine
Department: Dept of Family & Community Medicine
Campus:St. George (Downtown Toronto)
Position Number: 00056923

Description:

About us:

Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

Your opportunity:

The Department of Family and Community Medicine (DFCM) is recognized internationally for its clinical, educational and research excellence. Our faculty are clinical and academic leaders who are breaking new ground on issues ranging from emergency medicine, addiction medicine, palliative care, Indigenous health, and more.

As the Clerkship Coordinator, you will play an instrumental role in supporting the implementation, and evaluation of the Clerkship component for DFCM (years 3 and 4). You will be entrusted with a wide variety of key administrative tasks that require exceptional attention to detail, strong communications skills, adaptability to changing circumstances and various learning technologies within an unpredictable, fast paced environment. You will be well organized, exercise good judgement in a variety of situations and foster positive relationships with various stakeholders in order to ensure consistent and efficient operations.

Your responsibilities will include:

• Coordinating tasks for projects and other strategic initiatives with stakeholders
• Determining logistical details and activities for events and/or programming
• Coordinating rotation schedules
• Providing detailed information on data analysis findings to stakeholders
• Analyzing data summary reports on programs and services
• Maintaining course information on student information systems
• Fostering positive relationships with stakeholders
• Taking and distributing meeting minutes

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent experience.
• Minimum two (2) years relevant experience, preferably in a University, teaching hospital or comparable environment
• Experience in providing administrative support to an education program
• Experience providing committee support (including scheduling meetings, minute taking, booking rooms, coordinating agendas, materials and follow up items)
• Experience coordinating the logistics of events, workshops and/or seminars
• Experience managing and analyzing databases and generating reports
• Experience supporting multiple projects (i.e. tracking project progress, deadlines, providing updates)
• Experience fostering and maintaining relationships with a variety of stakeholders
• Experience independently drafting correspondence
• Advanced proficiency in MS Office Suite, survey tools and content management systems
• Ability to interpret requirements and recommend changes for improvements to processes and procedures
• Ability to collect and analyze data in order to create meaningful reports
• Superior critical thinking, organizational, interpersonal and time management skills
• Ability to exercise initiative, tact, discretion, problem‐solving skills and to work under pressure to meet deadlines
• Ability to deal effectively with multiple priorities and projects with conflicting deadlines while maintaining a high degree of accuracy and high quality
• Ability to work well independently but also as part of a team
• Ability to work professionally with confidential information
• Must have strong communication skills (oral and written) that demonstrate effective and accurate relay of information for knowledge translation
• Customer service and solutions oriented

Assets (Nonessential):

• Knowledge of Temerty Medicine student procedures
• Knowledge of academic appointment policies and procedures
• Knowledge of the Temerty Medicine’s MEDSIS and Elentra evaluation system • Knowledge of the Temerty Medicine’s MEDSIS and Elentra evaluation system

To be successful in this role you will be:

• Communicator
• Diligent
• Efficient
• Meticulous
• Multi-tasker
• Organized

This is a term position until November 2026.

Closing Date: 07/03/2025, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 09 -- $66,715. with an annual step progression to a maximum of $85,319. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Recruiter: Amanda Krmek

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.