Clerk IV (Finance)

City of Kingston; Kingston; On-site; CAD 30,000 - 60,000; Full time

Job summary

The City of Kingston is seeking a Clerk IV (Finance) to support housing and social services administration. Responsibilities include managing procurement activities, processing financial transactions, and maintaining payroll records. The ideal candidate holds a 2-year diploma and has experience in bookkeeping, alongside strong administrative and organizational skills.

Qualifications

• 2 years of experience in payroll data entry and bookkeeping.
• Ability to interpret policy and create reports.
• Strong adherence to confidentiality requirements.

Responsibilities

• Perform all housing & social services office administration functions.
• Process accounts payable and receivable transactions.
• Manage attendance information and prepare payroll.

Skills

Typing

Microsoft Office

Organizational skills

Interpersonal skills

Mathematics/Accounting

Education

2-year diploma in Business Administration or equivalent

Tools

SAMS

PeopleSoft

Job description

Job Title

Clerk IV (Finance)

Job Number

J0525-0294

Job Code

09B023

Job Category

Administrative/Clerical

Location:

Onsite -362 Montreal Street

Bargaining Unit

CUPE

Job Type

Full Time

Number Of Positions

1

Hours Of Work

35 hrs/wk

Salary

$28.47 - $34.84/Hour

Date Posted

July 22, 2025

Closing Date

August 4, 2025

Opening Statement

The City of Kingston is grateful to experience the traditional territories of Anishinabek (Ah-nish-nah-beg), Haudenosaunee (Ho-den-o-show-nee) and Huron-Wendat (huron-wen·dat). Kingston is a smart, livable city in the heart of eastern Ontario. Its stable and diversified economy includes global corporations, innovative start-ups and all levels of government.

At the City of Kingston, we believe that diversity and inclusion are essential elements of a thriving workplace. We value the unique perspectives and experiences that each individual brings to our team. As we continue to grow, we are dedicated to creating an environment where all employees feel welcomed, respected, and empowered to contribute their best work. The City of Kingston views diversity as its strength and we encourage applications from individuals of all backgrounds, including those from underrepresented communities.

As staff, you play a pivotal role in enhancing people's lives by delivering exceptional, customer-centered services of the highest quality. Within our highly ethical environment, you'll embrace accountability by consistently going above and beyond, actively listening to our customers, creatively addressing their needs, and maintaining unwavering respect for all individuals you serve. As a result, you'll become an integral part of our qualified and dynamic team, recognized for its compassion, excellence, integrity, inclusivity, and adaptability.

Position Summary

Reporting to the Director, Housing & Social Services, this position performs all Housing & Social Services office administration functions, including but not limited to, procurement, accounts payable and receivable, payroll, coordination of attendance information and related HR administration.

Key Duties & Responsibilities

Responsible for the administration and coordination of procurement activities for the department including receiving & processing payments for office supplies, equipment, related maintenance and services

Process accounts payable and receivable transactions, respond to all related inquiries

Reconcile monthly and year end office administration accounts and prepare financial reports

Maintain attendance information and prepare hourly payroll, maintain related in house records, tracking tools and schedules; research and resolve related issues

Complete all required HR actions & documentation; respond to employee related inquiries

Manage telephony system and respond to related issues and inquiries

Coordinate employee systems and building access

Manage cash receipts including bank deposits

Manage records related to the above duties including their filing, storage and purging

Responsible for the administration and coordination of procurement activities for the designated business unit

Provide administration support to department’s Joint Health and Safety Committee

Issue manual replacement client cheques

Prepare cost and statistical reports as requested

Assist with general admin office functions including mail distribution and general staff inquiries

Know and observe Occupational Health & Safety regulations and local office security policies in the performance of all duties

Other duties as assigned.

Qualifications, Competencies

2 year diploma in Business Administration, Office Administration or equivalent.

2 years experience in payroll data entry and bookkeeping in an accounts payable and receivable environment.

Must demonstrate corporate values of Belonging, Collaboration, Accountability, and Innovation.

Skills, Abilities, Work Demands

Typing 50 wpm (tested) and Intermediate Microsoft Office skills (word, excel and access tested)

Knowledge of provincial Social Assistance Management System (SAMS) and PeopleSoft software an asset

Intermediate mathematics/accounting/skills

Ability to interpret policy

Ability to create reports and inventory data

Strong organization & administration skills and ability to meet deadlines

Strong interpersonal skills, ability to manage difficult interactions

Adherence to strict confidentiality requirements

Required to obtain and maintain satisfactory criminal record check.

Closing Statement

Please inform us of any accommodations we need to make to ensure a barrier-free recruitment experience. Accommodations are available in accordance with the Ontario Human Rights Code (OHRC)and Accessibility for Ontarians with Disabilities Act (AODA) at any stage in the recruitment process. We’re happy to provide more information if you email us at [e-mail].

Please apply to Career Opportunities at: www.cityofkingston.ca/Careers

Your resumé must demonstrate how you meet position requirements. Please upload to your profile any educational Degrees, Diplomas and/or Certificates that are relevant and required for the position. We thank all who apply, however, only those selected for further consideration will be contacted. Information collected will be handled in accordance with the Municipal Freedom of Information and Protection of Privacy Act.

Please ensure to check any spam or junk folders for any emails coming from a City of Kingston account.

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