Clerk - Enterprise Facilities

Canadian Blood Services Stem Cells for Life; Ottawa; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading health organization in Ottawa is seeking a Clerk - Enterprise Facilities to join their team. The role includes responding to inquiries, managing mail, and supporting event preparations. The ideal candidate has secondary education, customer service experience, and technical skills in MS Office. Offers comprehensive benefits and a collaborative environment focused on making a difference in health equity.

Benefits

3 weeks vacation

Annual performance award up to 5%

Comprehensive health benefits

Defined benefit pension plan

Employee wellness program

Qualifications

• Minimum one (1) year experience in related experience.

Responsibilities

• Act as a first point of contact by answering general inquiries from the public and visitors.
• Manage incoming, outgoing, and internal mail by preparing shipments.
• Support purchasing processes by tracking work orders.

Skills

Customer service skills

Strong communication skills in English and French

Technical skills: MS Word, Excel, PowerPoint, Outlook

Education

Completion of secondary education

Job description

Job category : Administrative

Job posting ID : 7561

Employment status : Regular full-time

Positions anticipated start date :

Classification : ASO / IT A

Salary / Rate of pay : $19.8174 - $23.3149

Application deadline :

• This external job posting may close earlier than the advertised deadline. We recommend applying as soon as possible.

Application requirements :

Your up-to-date resume.

Job specific cover letter.

We recommend you save a copy of the job posting for reference throughout the recruitment process.

Do you currently work for Canadian Blood Services All employees must apply via the internal career page.

Together we can make all the difference in the lives of others.

Be part of a dynamic collaborative and caring organization committed to saving and improving lives. Thousands of patients depend on us every day for reliable access to safe blood plasma stem cells and organs and tissues.

If you are looking for a rewarding experience with a values and mission-driven team join Canadas Lifeline and make a meaningful difference.

We acknowledge that the work of Canadian Blood Services spans many Territories and Treaty areas across the country and we are grateful for the Traditional Knowledge Keepers and Elders who have guided us in this important work. We recognize the land and waters that have inspired our work and offer gratitude to those Indigenous peoples on whose territory we work live and play.

About the role

Canadian Blood Services is looking for a Regular full-time Clerk - Enterprise Facilities to join our dynamic Enterprise Facilities team.

The Clerk - Enterprise Facilities is responsible for responding to all inquiries via phone or in person and redirects this role you will receive and dispatch courrier parcels as well as assist with other departmental requirements.

Formula for success

Act as a first point of contact by answering general inquiries from the public and visitors with professionalism and courtesy.

Leverage excellent customer service skills to welcome and direct guests appropriately ensuring they are supported and escorted as needed.

Ensure all visitors adhere to Head Office security protocols including sign-in procedures issuing visitor passes and coordinating staff escorts.

Manage incoming outgoing and internal mail by preparing shipments creating labels and maintaining accurate records.

Monitor and manage the teams shared inbox responding to internal inquiries efficiently and effectively.

Assist with event preparation and documentation contributing to the smooth execution of internal functions.

Ensure mailroom equipment is in working order and maintain office supply inventory as needed.

Coordinate large-scale mailouts including interoffice and site-wide distributions.

Support purchasing and maintenance processes by tracking work orders coordinating purchase orders and assisting with budget tracking.

Assist in audit preparation and documentation including the coordination and documentation of quality events.

Desired education and skills

Completion of secondary education.

Minimum one (1) year experience in related experience.

Technical skills including MS Word Excel PowerPoint and Outlook.

Strong communication skills in English and French are essential.

What we offer you

3 weeks vacation.

Annual performance award up to 5%.

Comprehensive group health dental and vision benefits for you and your family.

Defined benefitpension plan.

Employee discounts wellness program professional resources.

What you can expect

Shift / hours - Monday to Friday 37.5 hours a week 7.5 hours a day.

Physical requirements - ability to lift weight up to 30 lbs.

Diversity and inclusion play a vital role in ensuring health equity for patients across Canada. We are committed to reflecting Canadas population in our organization and fostering an environment where all employees can be their authentic selves with equal opportunities to succeed and contribute.

If this role resonates with you we encourage you to apply by providing your up-to-date resume. This could be your first step towards a meaningful and inspiring career. Come to work each day knowing that you save lives.

We thank all applicants for their interest. However only those considered for an interview or those invited to participate in an assessment will be contacted. Emails are sent directly from our system to ensure you receive them please add and to your safe senders list.

Applicants who require accommodation should discuss their needs with us.

LI-ONSITE

Key Skills

Employee Evaluation,Facilities Maintenance,Maximo,Facilities Management,HVAC,Mechanical Knowledge,CMMS,Maintenance Management,OSHA,Maintenance,Cordova,Supervising Experience

Employment Type : Full Time

Experience : years

Vacancy : 1