Clerk B - Timekeeper

City of Winnipeg; Winnipeg; On-site; CAD 1,000 - 3,000; Full time

Job summary

The City of Winnipeg is seeking a Clerk B - Timekeeper to provide administrative support within the Public Works department. This full-time role focuses on payroll and scheduling tasks while ensuring data accuracy and effective communication with staff. Competitive salaries and comprehensive benefits are provided to support your career growth and development in a diverse and inclusive environment.

Benefits

Employer-paid benefits

Dental and vision care

Pension plans

Education and training opportunities

Flexible work arrangements

Qualifications

• Experience providing office administrative support.
• Familiarity with Human Resources and Financial Systems.
• Proficiency in Microsoft Office Suite required.

Responsibilities

• Validate data for payroll and maintain accurate records.
• Provide clerical support and process Worker Compensation forms.
• Schedule training and maintain personnel reports.

Skills

Communication

Organization

Prioritization

Interpersonal Skills

Mathematical Ability

Education

Grade 12 education or G.E.D.

Tools

Microsoft Office Suite

TKMMS

Job description

Recruitment Details

Clerk B -Timekeeper

Department: Public Works

Designated Work Location: 1155 Pacific Avenue

Position Type: Permanent on a temporary basis, Full-time

Salary: $1,798.30 - $2,015.55 bi-weekly

Posting No: 125946

Closing Date: June 17, 2025

Providing a wide range of services to over half of all Manitobans, The City of Winnipeg is one of the largest employers in Manitoba. We provide a comprehensive range of benefits and career opportunities to our employees. These include competitive salaries, employer-paid benefits, dental and vision care, pension plans, and maternity/parental leave programs. Additionally, we offer education, training, and staff development opportunities to ensure that our employees are equipped with the necessary skills to advance in their careers.

Our Benefits web page provides detailed information about the benefits we offer, and we encourage you to visit it for further information at City of Winnipeg Benefits . We take pride in fostering a , diverse , safe, and healthy workplace where our employees can thrive and achieve their full potential.

Flexible work arrangements, which may include flexible hours, remote work, or a hybrid of remote work may be available; subject to review and approval. Please note that Employees who are approved to work remotely are responsible for and must demonstrate that they are available to return to their Designated Work Location and/or other work location to attend meetings or attend other tasks that occur in person.

The City is committed to attracting and retaining a diverse skilled workforce that is representative and reflective of the community we serve. Applications are encouraged from equity groups that have been and continue to be underrepresented at the City; Indigenous Peoples, Women, Racialized Peoples, Persons with Disabilities, 2SLGBTQQIA+ Peoples and Newcomers are encouraged to self-declare.

Requests for Reasonable Accommodation will be accepted during the hiring process.

Preference to internal applicants may be applied.

Job Profile

Under the direction of the Operations and Safety Coordinator and Heliport Manager, the Clerk B is responsible for providing administrative support to the branch’s supervisory staff, including preparing and maintaining correspondence, reviewing and entering payroll/employee functions, performing word processing services, coordinating and scheduling staff training, processing Purchase Orders, and maintaining of branch filing systems and various required processes.

As The Clerk B - Timekeeper You Will

• Validate data entered by the Foremen for the Parks and Open Spaces Division, by obtaining information from the Supervisor, Foremen, Principal Clerk, technical staff, HR personnel and various computer systems, including TKMMS. This includes ensuring the information is accurate and identify and correct any errors to ensure proper information is recorded as it relates to labour, equipment, materials and outside services data.
• Maintain accurate records for sick, holidays, or related absences from work, banked overtime, lieu time, and shift premium.
• Provide support for hired equipment and various chemical payables, and maintain accurate daily usage inventory.
• Provide clerical support to the Foremen.
• Process Worker Compensation forms for submission to Human Resources.
• Provide customer services support.
• Prepare various personnel reports for Supervisor/Foremen as required.
• Maintain the Anti-Pesticide Registration process including filing, data input and mail outs to citizens.
• Schedule staff training and maintain pesticide licensing for Branch staff.
• Schedule interviews for job postings.
• Maintain appropriate security for materials and information of a confidential and/or sensitive nature.
• Process invoices, purchase orders, and work orders; assign correct account distributions, and obtain appropriate payment authorizations.
• Perform other related duties consistent with the classification as required.
  
  

Your Education And Qualifications Include

• Grade 12 education or G.E.D. (General Education Diploma), including experience providing office administrative support, or an equivalent combination of education, training and experience.
• Ability to utilize corporate/departmental Human Resources Systems and Financial Systems.
• Experience with TKMMS system or other related work management systems or required proficiency of TKMMS must be gained within 6 months of appointment.
• Experience using Microsoft Office Suite (Word (basic proficiency), Excel, Outlook, PowerPoint and Access).
• Experience reviewing and/or entering timekeeping entries in accordance to applicable Collective Agreement(s).
• Experience processing accounts payable.
• Ability to communicate effectively both verbally and in writing.
• Ability to maintain an accurate and organized filing system.
• Ability to work with confidential issues and to maintain confidentiality.
• Ability to work under minimal supervision and exercise sound judgement.
• Strong organizational and prioritization skills with the ability to set priorities and meet strict deadlines.
• Strong interpersonal skills with the ability to establish and maintain positive working relationships.
• Mathematical ability to perform complex calculations and analyze data accurately and expediently.
• Knowledge of the City’s purchasing procedure preferred.
• Knowledge of Collective Agreements for processing payments and the application of employee benefits is preferred.
• IMPORTANT: Applicants who have been educated outside of Canada must have education which is comparable to the minimum qualification in Canada. Applicants submitting foreign credentials require an official academic assessment report issued by a recognized Canadian assessment service https://www.canalliance.org/en/ at application.
  
  

Conditions Of Employment

• The successful applicant must maintain legal eligibility to work in Canada. If the successful applicant possesses a work permit, it is their responsibility to ensure the permit remains valid.
• Must be able to work evenings/weekend hours in emergent situations as required.
• A Police Information Check Satisfactory to the employer will be required from the applicant or successful candidates, at their expense. To obtain a Police Information Check please visit www.winnipeg.ca/police .
  
  

How To Apply

APPLY ONLINE, including all documentation listed below:

• Current resume (Required).
• Applications submitted without REQUIRED documentation will not be considered.
• Your application documents must clearly indicate how you meet the qualifications of the position.*
  
  

Notes

Online applications can be submitted at http://www.winnipeg.ca/hr/ . For instructions on how to apply and how to attach required documents please refer to our FAQ's or contact 311.

Hours of Work: 35 hours per week; 8:00 a.m. - 4:00 p.m. Monday to Friday

*Flexible work arrangements may be available under Administrative Standard AS-018 – Flexible Workplace*

Employee Group: C.U.P.E.

Position Reports To: Acting Principal Clerk

• Applicants may be required to undergo testing to determine their knowledge, abilities and skills as they relate to the qualifications of the position.
• If and when the temporary position becomes permanent, the successful applicant to this bulletin will automatically receive this position and a further bulletin will not be necessary.
  
  

Only candidates selected for interviews will be contacted.