CLERICAL SUPPORT - JUNIOR

Parkin Architects Limited; Ottawa; On-site; CAD 40,000 - 60,000; Full time

Job summary

A leading design and architecture firm in Ottawa is seeking a Junior Clerical Support to assist with various administrative tasks. Responsibilities include greeting clients, answering phones, preparing documents, and maintaining office supplies. The ideal candidate will have strong communication skills, organizational ability, and proficiency in Microsoft Office. A high school diploma and 1-2 years of relevant experience are required.

Qualifications

• 1-2 years of relevant work experience.
• Knowledge of basic office equipment such as printers, copiers, and scanners.

Responsibilities

• Greet clients and visitors and direct them to the appropriate staff member.
• Answer phones and relate messages as needed.
• Prepare and distribute correspondence, memos, and other documents.
• Maintain electronic and paper files and records.
• Enter data into project management software and other databases as needed.

Skills

Organizational skills

Communication skills

Proficiency in Microsoft Office

Attention to detail

Ability to work independently

Education

High school diploma or equivalent

Associate's degree in business or related field preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Job Summary:

The Junior Clerical Support will be responsible for performing a variety of administrative and clerical tasks to support the office staff.

The ideal candidate will have excellent communication and organizational skills, as well as proficiency in Microsoft Office applications.

Key Responsibilities:

• Greet clients and visitors and direct them to the appropriate staff member
• Answer phones and relate messages as needed
• Prepare and distribute correspondence, memos, and other documents
• Maintain electronic and paper files and records
• Enter data into project management software and other databases as needed
• Schedule appointments and meetings as requested
• Assist with the organization of project materials and supplies
• Perform general office duties such as photocopying, scanning, and faxing
• Order and maintain office supplies if required
• Other duties as assigned by office management

Qualifications:

• High school diploma or equivalent required; Associate's degree in business or related field preferred, or equivalent combination of education and experience
• 1-2 years of relevant work experience
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook
• Strong organizational and communication skills
• Attention to detail and accuracy
• Ability to work independently and as part of a team
• Positive attitude and willingness to learn
• Knowledge of basic office equipment such as printers, copiers, and scanners

Internal Job Code:OP-CL-02
Salary Range: $40,000 - $60,000 / Annually