CLERICAL SUPPORT - INTERMEDIATE

Parkin Architects Limited; Toronto; On-site; CAD 55,000 - 70,000; Full time

Job summary

A Toronto-based architecture firm is seeking an Intermediate Clerical Support to perform various administrative tasks to aid office staff. The ideal candidate will possess strong communication and organizational skills, proficiency in Microsoft Office, and have 3-5 years of relevant experience. Responsibilities include coordinating with junior staff, maintaining documents, and supporting office logistics. Competitive salary ranging from $55,000 to $70,000 annually.

Qualifications

• 3-5 years of relevant work experience.
• Ability to prepare and distribute correspondence and documents.
• Experience with maintenance of electronic and paper files.

Responsibilities

• Coordinate with and assist junior clerical staff.
• Prepare and distribute correspondence, memos, and other documents.
• Maintain electronic and paper files and records.

Skills

Communication skills

Organizational skills

Proficiency in Microsoft Office

Attention to detail

Ability to work independently

Education

Associate's Degree in business or related field

Tools

Deltek Vision

Newforma

Project management software

Job description

Job Summary:

The Intermediate Clerical Support will be responsible for performing a variety of administrative and clerical tasks to support the office staff, as well as coordinate with and assist junior clerical staff.
The ideal candidate will have excellent communication and organizational skills, as well as proficiency in Microsoft Office applications and experience with project management software.

Key Responsibilities:

• Coordinate with and assist junior clerical staff
• Prepare and distribute correspondence, memos, and other documents
• Maintain electronic and paper files and records
• Enter data into project management software and other databases as needed
• Schedule appointments and meetings as requested
• Assist with the organization of project materials and supplies
• Perform general office duties such as photocopying, scanning, and faxing
• Order and maintain office supplies if required
• Assist with office logistics, including coordinating meetings and events
• Assist accounting with billing and invoice management
• Other duties as assigned by office management

Qualifications:

• Associate's Degree in business or related field preferred, or equivalent combination of education and experience
• 3-5 years of relevant work experience
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook
• Experience with project management software
• Experience with Deltek Vision or Newforma is an asset
• Strong organizational and communication skills
• Attention to detail and accuracy
• Ability to work independently and as part of a team
• Positive attitude and willingness to learn
• Knowledge of basic office equipment such as printers, copiers, and scanners

Internal Job Code:OP-CL-03
Salary Range: $55,000 - $70,000 / Annually