CLERIAL TECH III - SHERIFF'S DEPARTMENT

Summary: The Clerical Technician III will process involved, multi-step procedures usually requiring gathering and/or verifying information to compare against established standards. Duties consist of accounting, clerical or general support and processing functions, taking and transcribing stenography, as well as typing.

Essential Duties: Essential job duties for this position include the following items. Other duties must be performed as assigned or required.

• Maintain accounts payable and/or receivable, to include receive, classify and/or record invoices, bills, checks, and/or other items and post to ledgers.
• Check incoming materials for mathematical accuracy, correct citation of purchase orders, requisitions or other authorizations, and completeness of information required.
• Write checks and reconciles bank deposits and transfers.
• Balance daily collections and determine, verify, calculate and process payments due the State, fees and taxes due the County and other local agencies and other payments for services, third-party reimbursement and related items.
• Review internal or external accounting data for conformance to established procedures and analyze fund or account activity and issue transmittals, fiscal statements and other reports.
• Determine service requested or required and receive and review paperwork from applicants, taxpayers, clients, attorneys and other visitors.
• Solicit and record information pertaining to financial or other eligibility for service, basis for case or suit, tax liability, situation leading to visit, and other related data.
• Assist individuals in completing applications or other forms; explain reason for requested information; suggest sources for factual data and/or verification.
• Establish primary file and/or annotates docket or other related records.
• Complete standard report forms and coordinates receipt and distribution of information with representatives of other County, Court, local and State agencies.
• Draft reports, case files, petitions, warrants, and similar documents for review and/or action.
• Takes and transcribes dictation of briefs, opinions, information, correspondence, memoranda, progress notes and reports; may take and transcribe verbatim minutes of meetings and conferences; take and transcribe verbatim or other stenographic notes of meetings, hearings, etc. for supervisor's use.
• Type narrative and/or statistical material from rough draft or taped dictation; type information onto forms and follow established format or determines appropriate layout and assemble material for and determine layout of newsletters and other informational items.
• Maintain records of and processes administrative activities such as payroll, employment, time and attendance, petty cash, equipment and/or supply inventory, requisitions, and mileage.
• Make appointments for office staff members; schedule staff meetings, training sessions, and other gatherings.
• Answer telephone and/or receive visitors to office and answer questions about services and/or refers for further assistance.

Qualifications: To perform this job successfully, the individual in this position must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the minimum knowledge, skills and ability required.

Education/Experience:

• High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.

Language Skills:

• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information.