Class II Clerk

Winnipeg School Division; Winnipeg; On-site; CAD 32,000 - 44,000; Full time

Job summary

Winnipeg School Division is seeking a Class II Clerk to provide clerical support in two Nursery – Grade 8 Schools on an alternating day basis. The role reports to the Head Secretary and requires strong organizational, interpersonal, and confidentiality skills, with ability to manage a heavy workload and deadlines.

The incumbent will handle databases, maintain the school webpage, print reports, assist with student registrations, and support library operations while maintaining professionalism

Qualifications

• Secondary education completed with 1-2 years of office experience.
• Proficient in Microsoft Word and Excel at an intermediate level.
• Typing speed of at least 40 words per minute.
• Experience with division software and maintaining records.
• Ability to manage a large workload and meet deadlines.

Responsibilities

• Provides secretarial support to the administrator and prepares correspondence and reports.
• Maintains databases and spreadsheets.
• Maintains school webpage and prints reports.
• Manages Mayet and school-wide equipment and material inventory software.
• Answers telephone, screens visitors, greets staff and the public.
• Handles student registrations and maintains student records.

Skills

Organizational skills

Interpersonal skills

Prioritization

Teamwork

Confidentiality

Problem-solving

Adaptability

Communication

Diversity commitment

Truth and Reconciliation

Education

Secondary education completed with 1-2 years of office experience

Tools

Microsoft Word

Microsoft Excel

Job description

Class II Clerk

MGEU

This is a full-time, 10-month term position in two Nursery – Grade 8 Schools, the incumbent will be supporting both schools on an alternating day basis.

Under the direction and supervision of the Head Secretary, the incumbent provides clerical support within the school. The successful candidate requires good organizational and interpersonal skills; ability to adapt with flexibility in job duties and constant interruptions; and to deal tactfully with staff, students and the general public.

Duties and responsibilities may include but are not limited to:

• Provides secretarial support to the administrator, preparation of general correspondence, reports, forms, handbooks, newsletters, and workshop material which includes handling of confidential material;
• Maintains databases and spreadsheets;
• Maintain school webpage;
• Manages printing report cards;
• Maintains and manages Mayet and school wide equipment and material inventory software;
• Answers telephone, redirect calls, and/or take messages and answers general inquires;
• Greets and screens visitors and appointments;
• Monitors PA system;
• Safe Arrival system;
• Provide library support;
• Responsible for student registrations and maintaining student records including timetables;
• Types, formats, and proofreads a variety of material including: correspondence, minutes, agendas, policies, procedures, etc. from material provided by the school administrator;
• Contacts parents, volunteers, community members, and organizations when necessary and appropriate;
• Other duties as required.

Qualifications:

• Completion of secondary education with 1- 2 years of office experience and relevant coursework/training
• Proficient in Microsoft Office Word and Excel at an intermediate level
• Accurate keyboarding of at least 40 words per minute
• Demonstrated experience with division software
• Ability to prioritize a large workload and independently complete a variety of secretarial duties;
• Ability to work in a fast paced environment and work effectively under pressure to meet deadlines;
• Demonstrated problem-solving skills;
• Demonstrated ability to effectively contribute to a team environment; and
• Ability to maintain a high level of confidentiality
• Dedication to anti-racism, equity, and diversity
• Proven commitment to Truth and Reconciliation
• Proven ability to build collaborated cultures founded on integrity and collective purpose