City Clerk

North Bay; North Bay; On-site; CAD 125,000 - 156,000; Full time

Benefits offered by this job

Health and dental benefits

OMERS retirement

Employee Assistance Program

Life Insurance

Long-Term Disability

AD&D Insurance

Job summary

The City of North Bay is seeking a City Clerk to support Council’s legislative and decision-making processes, safeguard records, oversee elections, and lead the Clerk’s department.

Reporting to the City Solicitor, the role requires seven years in municipal legislative services, AMCT/CMO designation, and expertise in Municipal Act and MFIPPA, with strong leadership and communication abilities.

Qualifications

• Must hold a diploma or degree in Political Science, Public Administration or Business Administration.
• AMCT or CMO designation required.
• Seven years of progressive municipal legislative services experience.
• Strong knowledge of Municipal Act and MFIPPA.
• Proven leadership and coaching abilities.
• Excellent oral and written communication and report writing.

Responsibilities

• Provide Council Secretariat support and materials.
• Oversee records retention and FOIPPA compliance.
• Lead department management including budgeting.
• Coordinate electoral duties and orientation of new Council.
• Draft policies and by-laws and interpret them.

Skills

Leadership

Strategic thinking

Communication

Records management

Budgeting

Parliamentary procedures

Education

Degree in Political Science/Public Administration/Business Administration

AMCT or CMO designation

Tools

Microsoft Office Suite

Job description

North Bay is a beautiful, safe and diverse community. Nestled between two of Northeastern Ontario’s most beautiful lakes, the City offers a perfect blend of opportunity and easy living. Servicing a regional catchment area of 112,000 people, this progressive city of approximately 53,000 residents is conveniently located just three and a half hours from Toronto and Ottawa. North Bay attracts and retains businesses within a variety of sectors. With a new state-of-the-art Regional Health Centre, coupled with two world-class post-secondary institutions, North Bay’s workforce continues to expand. North Bay’s diverse business community, abundant amenities, and progressive opportunities for growth make the city an ideal place for investment and a leading community of progressive growth and development.

The Corporation of The City of North Bay (“The City”) invites applications for the position of City Clerk. Reporting to the City Solicitor and serving as a member of the Senior Management Team, the City Clerk is a senior municipal leader responsible for supporting Council’s legislative and decision-making processes, safeguarding corporate records and access-to-information obligations, overseeing elections and statutory duties and leading the Clerk’s department.

KEY RESPONSIBILITIES:

• Council Secretariat-Provide logistical, and procedural support, expert advice and guidance to City Council and the liaisons of Agencies Boards and Commissions; schedule Council meetings; and prepare meeting materials including agendas, minutes, correspondence and resolutions while ensuring their accuracy and integrity
• Records Management-Ensure that the City’s Record Retention By-Law complies with all applicable legislation
• Municipal Freedom of Information and Protection of Privacy Act-Administer the municipality’s responsibilities under the legislation
• Department Management-Supervising administrative staff and oversee budget control
• Electoral Duties-Lead election preparation, and implement and coordinate the orientation of each new Council
• Corporate Policies and By-Laws-Draft corporate policies and by-laws and provide guidance on their interpretation and application.

KEY QUALIFICATIONS:

• Diploma or degree in Political Science, Public Administration or Business Administration
• AMCT or CMO designation
• Seven (7) years progressive experience in municipal legislative services and/or a municipal clerk’s office managing documentation related to council proceedings, disclosure requests, retention schedules or related processes
• Sound understanding of municipal parliamentary practices and procedures with in-depth knowledge of relevant legislation and regulations including the Municipal Act and the Municipal Freedom of Information and Protection of Privacy Act
• Demonstrated leadership, supervisory and team-building skills including the ability to coach, motivate, and coordinate the work of others
• Demonstrated ability to think strategically in a political and community service environment
• Effective oral and written communication, presentation, report writing, and research skills
• Computer literacy using Microsoft Office Suite and proficiency with other systems and software applications
• Working knowledge of management principles, labour relations principles and collective agreement administration
• Demonstrated ability to allocate budgets, time and human resources to support the achievement of Department, Business Unit and Corporate Objectives
• Ability to work collaboratively across business units to meet City’s goals and objectives
• Advanced analytical, interpersonal, leadership, problem solving and decision-making skills
• Advanced oral and written communication skills, including presentation, report-writing and research capabilities
• Availability to attend meetings and work outside of regular business hours as required effectively dealing with the media.

This is an existing position. The 2026 annual salary range is $124,543-$155,694. The City offers a comprehensive benefits package that includes an Employee Assistance Program, Health and Dental Benefits; Life, Long-Term Disability, and Accidental Death and Dismemberment Insurance and participation in the Ontario Municipal Employees Retirement System (OMERS).

While we appreciate the interest of all applicants, only those selected for an interview will be contacted.

The City provides accommodation throughout the hiring process in accordance with its Accessibility Policy. Applicants who require accommodation are encouraged to advise Human Resources in advance.

Personal information is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act.

The City does not make use of Artificial Intelligence through the hiring Process.