Citi Wealth - Private Bank - Senior Executive Assistant

Citibank (Switzerland) AG; Toronto; On-site; CAD 70,000 - 90,000; Full time

Job summary

A leading financial institution in Toronto is seeking a Senior Executive Assistant to provide comprehensive administrative support. This role includes managing senior management calendars, coordinating meetings, making travel arrangements, and preparing expense reports. Ideal candidates will have a background in office administration within financial services and be proficient in Microsoft Office. This position offers a full-time contract.

Qualifications

• Previous office administration experience, preferably in financial services or similar organization.
• Highly proficient in Microsoft Office.
• Demonstrated ability to quickly learn new systems.
• Self-motivated and detail-oriented.

Responsibilities

• Supports a C16 level manager and the entire department.
• Manages day-to-day calendars of senior management.
• Coordinates executive-level appointments and meetings.
• Prepares and tracks expense reports.
• Assists with special projects as needed.

Skills

Microsoft Office proficiency

Clear and concise communication

Ability to learn new systems quickly

Self-motivated

Detail-oriented

Education

Bachelor's / University degree or equivalent experience

Job description

Citi Wealth - Private Bank - Senior Executive Assistant page is loaded

Citi Wealth - Private Bank - Senior Executive Assistant

Apply locations Toronto - Canada time type Full time posted on Posted 2 Days Ago job requisition id 25888552

The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.

Responsibilities :

• Directly supports a C16 level manager and generally supports an entire department
• Manages day to day calendar(s) of senior management
• Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls
• May prepare and review materials and correspondence for meetings
• Assist with creation / modification of presentations, spreadsheets, and other various documents
• Coordinates travel arrangements; prepare and distribute schedules / agendas for travel
• Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
• Orders supplies and process invoices through Procure to Pay system
• Process and follow-up on Virtual Requests
• Assists in ad-hoc reports special projects as needed
• Trains, coaches or guides other administrative staff when required
• Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.

Qualifications :

Previous office administration experience preferably within a large and complex financial services or similar organization

Highly proficient in Microsoft Office

Consistently demonstrates clear and concise written and verbal communication skills

Demonstrated ability to quickly gain command of new systems

Self-motivated and detail oriented

Education :

Bachelor's / University degree or equivalent experience

Job Family Group :

Business Strategy, Management & Administration

Job Family :

Administrative Support

Time Type : Full time

Most Relevant Skills

Please see the requirements listed above.

Other Relevant Skills

For complementary skills, please see above and / or contact the recruiter.

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