Citi Wealth - Private Bank - Senior Executive Assistant

Citi; Toronto; On-site; CAD 55,000 - 75,000; Full time

Job summary

A leading financial services firm in Toronto is looking for a Senior Executive Assistant to support senior management. Responsibilities include managing calendars, coordinating meetings, and making travel arrangements. The ideal candidate will have prior office administration experience, proficiency in Microsoft Office, and excellent communication skills.

Qualifications

• Previous office administration experience preferably in a complex financial environment.
• Strong proficiency in Microsoft Office tools.
• Ability to communicate effectively, both written and verbally.

Responsibilities

• Provide administrative support to senior management.
• Manage calendars and appointments for executives.
• Coordinate travel arrangements and expense reports.

Skills

Office administration

Microsoft Office proficiency

Written communication skills

Verbal communication skills

Attention to detail

Education

Bachelor's degree or equivalent experience

Job description

The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.

Responsibilities:

• Directly supports a C16 level manager and generally supports an entire department
• Manages day to day calendar(s) of senior management
• Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls
• May prepare and review materials and correspondence for meetings
• Assist with creation/modification of presentations, spreadsheets, and other various documents
• Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
• Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
• Orders supplies and process invoices through Procure to Pay system
• Process and follow-up on Virtual Requests
• Assists in ad-hoc reports special projects as needed
• Trains, coaches or guides other administrative staff when required
• Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.

Qualifications:

• Previous office administration experience preferably within a large and complex financial services or similar organization
• Highly proficient in Microsoft Office
• Consistently demonstrates clear and concise written and verbal communication skills
• Demonstrated ability to quickly gain command of new systems
• Self-motivated and detail oriented

Education:

• Bachelor's/University degree or equivalent experience

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Job Family Group:

Business Strategy, Management & Administration

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Job Family:

Administrative Support

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Time Type:

Full time

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Most Relevant Skills

Please see the requirements listed above.

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Other Relevant Skills

For complementary skills, please see above and/or contact the recruiter.

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