Chiropractic Office Assistant / Office Manager

Millennium Chiropractic Centre; Calgary; On-site; CAD 25,000 - 30,000; Part time

Benefits offered by this job

On-the-job training

Wellness care program

Growth opportunities

Supportive team

Job summary

Millennium Chiropractic Centre in Calgary is seeking a Chiropractic Assistant to support both the clinical and administrative sides of our wellness practice. You will help maintain a smooth, welcoming environment and coordinate daily patient flow.

Ideal candidates have experience in healthcare or wellness settings, strong English communication, and familiarity with Jane App. We offer on-the-job training, a supportive team, and opportunities to grow with our purpose-driven clinic.

Qualifications

• Experience in healthcare, spa, or wellness settings is a plus.
• Excellent verbal and written English communication.
• Strong clerical and filing skills.
• Proficient with Jane App software.
• High school diploma or equivalent.

Responsibilities

• Greet patients warmly and create a peaceful environment.
• Coordinate appointments in Jane App and manage daily flow.
• Assist chiropractor with loading X-ray and diagnostic imaging results.
• Prepare treatment rooms and maintain cleanliness.
• Answer calls and emails with professionalism.
• Perform administrative tasks: filing, data entry, and client records.
• Process payments and explain services or wellness plans.
• Handle MVA claims and coordinate with insurers.
• Manage office supplies and inventory.
• Represent the centre's holistic health philosophy.

Skills

Communication skills

Organizational skills

Telephone etiquette

Written communication

Customer service orientation

Education

High school diploma or equivalent

Tools

Jane App software

Job description

At Millennium Chiropractic Centre, we believe that healing begins with connection in mind, body, and spirit. We are a wellness-focused chiropractic practice committed to supporting our patients on their journey to optimal health.

Our office is located within the elegant historic Lorraine Building. Our Chiropractor, Dr. Gary Klaudt, has been practicing for the past 37 years. He is committed to research and the application of hands-on health to help others achieve a lifestyle of complete wellness.

Our people reflect a truly caring nature that our patients know and trust.

Who You Are

You’re someone who brings calm, kindness, and clarity into every space you enter. You value holistic health, thrive in supportive environments, and enjoy helping others feel cared for. You’re organized, intuitive, and adaptable - and you love creating positive experiences for everyone you meet.

Role Overview

The Chiropractic Assistant is an essential member of our wellness team. In this role, you’ll help maintain a smooth, welcoming, and healing environment by supporting both the clinical and administrative sides of our practice.

Responsibilities

• Greet each patient with warmth and presence, creating a peaceful and welcoming atmosphere
• Coordinate appointments on the Jane App software and maintain flow throughout the day with mindfulness and care
• Assist the chiropractor with loading X-ray and diagnostic imaging results for patients
• Prepare treatment rooms and maintain a clean space
• Answer phone calls and respond to emails with patience and professionalism
• Complete administrative tasks such as alphabetical filing, data entry, and client records
• Process payments and support clients with questions about services or wellness plans
• Handle Motor Vehicle Accident claims and coordinate with insurance companies regarding documentation and billings
• Order office supplies and products, receive orders, and assist with product inventory
• Be an ambassador for our centre's values and holistic health philosophy

Qualifications

• Prior experience in a healthcare, spa, or wellness setting is a plus
• A passion for holistic wellness and chiropractic care
• Strong communication skills and a caring, team-oriented attitude
• Excellent verbal and written communication in the English language
• Strong telephone etiquette and email/letter writing
• Strong clerical and alphabetical filing skills
• Good computer skills; experience with Jane App software is going to be super necessary
• High school diploma or equivalent required.

What We Offer

• A supportive work environment rooted in wellness values
• On-the-job training and continued learning opportunities in health, wellness, and medical awareness
• Wellness care program
• Opportunity to grow with a purpose-driven practice (and really great people!)
• To make a meaningful impact in people’s lives every day (in a happy and connected environment)

Your hours

• Tuesday: 9:30 am to 6:30 pm
• Wednesday: 9:30 am to 2:30 pm
• Friday: 9:30 am to 2:30 pm
• Every other Saturday: 9:30 am to 2:30 pm
• Optional Monday: two hours of work