Check In Clerk

TransX Ltd; Vaudreuil-Dorion; On-site; CAD 22,000 - 30,000; Full time

Benefits offered by this job

RRSP company match programs

Training and tuition reimbursement

Job summary

TransX Ltd. is seeking a Check-In Clerk in Vaudreuil-Dorion. This entry-level role emphasizes accuracy in driver manifest verification, dispatch validation, and timely paperwork processing.

You will be the first point of contact for Drivers and Brokers, handling clerical tasks and basic dispatch duties. The position supports our mission to back drivers with efficient planning, strong safety compliance, and a collaborative team environment.

Qualifications

• Bilingual in English and French is preferred.
• Able to multi-task and prioritize in a dynamic environment.
• Ability to work both independently and in a team.
• Strong problem-solving skills are required.
• Related work experience is preferred.
• Transportation industry experience is an asset.

Responsibilities

• Validate drivers manifest against dispatch entries, correct when necessary.
• Enter orders into the computer system.
• Process check-in paperwork (PODs and BOLs).
• Take Broker call-in information and update trip ETA's.
• Front line communications with Drivers needing assistance.
• Create and review border crossing documents and notifications.
• Security compliance – driver validation protocol.

Skills

Bilingual English/French

Multi-tasking

Prioritization

Teamwork

Problem-solving

Independent work

Education

High School Diploma – Preferred

Job description

Operating for over 50 years; the TransXis one of the largest Canadian providers of premier integrated transportation and logistics services across North America. With 11 locations across Canada and the USA, approximately 900 company employees, and over 4000 trucks, trailers, and containers, our team is dedicated to building strong business relationships and providing service excellence to support our customer’s business needs.

Shift: 11:00 AM – 07:30 PM

TransX has an exciting opportunity for a Check-In Clerk in our organization. The Check-In Clerkis an entry-level position that plays an active role in the accuracy and timely confirmation of driver manifest, validating the dispatch system, and ensuring drivers are compliant. Being the first point of contact for Drivers and Brokers, the check-in team handles duties ranging from clerical to basic dispatching and planning.

Our Mission is to become the industry leader of the driver experience. We consider the driver to be the front line of our company. We strive to be consistently surpassing driver expectations by supporting all drivers in successfully meeting utilization targets while honoring home time. Our fleet team will be satisfied once our drivers have successfully met their full potential. As a leader within TransX, the position is expected to align with the TransX Core Values for Teamwork, Safety, Innovation, Accountability, Integrity, and Respect.

KEY ACTIVITIES

Duties and responsibilities include, but are not limited to:

• Validate drivers manifest against dispatch entries, correct when necessary
• Enter orders into the computer system
• Process check-in paperwork (POD’s and BOL’s) and the details thereof
• Take Broker call-in information and update trip ETA's
• Front line communications with Drivers that need assistance
• Create and review border crossing documents and notifications
• Security Compliance – responsible for driver validation protocol

SKILLS & KNOWLEDGE

Education

• High School Diploma – Preferred

Experience

• Bilingual preferably English and French
• Related work experience – Preferred
• Transportation industry experience is an asset
• Capable of multi-tasking with keen ability to prioritize
• Ability to work independently and in a team environment
• Strong problem-solving skills

BENEFITS & PERKS

WHY JOIN TRANSX?

• Large, Canadian owned company
• Operating for over 50 years
• Leading transportation and logistics services
• 11 Terminals across North America
• Competitive compensation
• Partnered training programs and learning supports

BENEFITS

• RRSP company match programs
• Training and tuition reimbursement

RECOGNITION PROGRAMS

• Annual employee recognition & appreciation events
• Years of service awards
• Employee spotlights in our TransX Newsletter
• Safety recognition
• Annual performance incentives

OTHER PERKS

• Employee and family assistance program
• Encouraged work-life balance
• Corporate discounts at partnered organizations (gyms, travel, clothing, equipment, etc.)
• Professional & personal growth

TransX Ltd. is committed to building a culture of diversity, equity and inclusion also welcomes applications from women, racialized persons, Indigenous peoples, persons with disabilities, and persons of all sexual orientations and genders.

All qualified individuals who would contribute to the further diversification of our organization are encouraged to apply.