CEO Assistant & Office Manager

Retailors (Fox NSP Europe); Golden Horseshoe; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading retailer specializing in sports and athleisure is seeking a CEO Assistant and Office Manager. This role involves managing the CEO's calendar, coordinating meetings, and ensuring smooth office operations. The ideal candidate will possess strong organizational and communication skills, with experience in a fast-paced environment. This position is pivotal in supporting the CEO and contributing to the company's growth in Canada and beyond.

Qualifications

• 3-5 years of experience as an Executive Assistant or Office Manager.
• Experience with budgeting, vendor contracts, and expense reporting.

Responsibilities

• Manage the CEO’s calendar, appointments, and travel arrangements.
• Coordinate meetings, prepare agendas, and take minutes.
• Oversee daily office operations and manage office supplies.

Skills

Organizational Skills

Communication

Time Management

Interpersonal Skills

Proactive Attitude

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Google Workspace

Asana

Trello

Job description

Who are we?

Retailors is a leading and rapidly expanding retailer, specializing in the sports and athleisure segment. We are proud to be a global partner of choice for operating Nike retail locations in Canada, Europe, Australia, New Zealand, and Israel. Additionally, Fox Group Canada is significantly expanding its business portfolio in Canada, and the role of the CEO Assistant and Office Manager is pivotal in leading the future of Retailors within the company.

We are looking for an experienced CEO Assistant and Office Manager, to join our team! This position will report directly to CEO, Retailors Canada.

Who are we looking for?

We are looking for a highly intuitive individual who brings a strong proactive approach and thrives in a fast-paced environment. This individual must be able to anticipate the needs of the CEO, executives, and the company. The right candidate will need to have an understand of the bigger picture and growth for Retailors. They will closely with a dynamic, high-performing team members who are adaptable and resilient. This individual must maintain high level of confidentiality and ethics.

Job Responsibilities include (but are not limited to) the following:

• Manage and maintain the CEO’s calendar, appointments, expenses, and travel arrangements.
• 
  Travel arrangements for the executive team
• 
  Coordinate meetings, prepare agendas, take minutes, and ensure timely follow up on action items
• 
  Screen and manage all forms of communication and follow ups on behalf of CEO
• Prepare reports, presentations, and briefings for internal and external stakeholders
• Act as a liaison between the CEO and internal teams, board members, partners and clients
• Track key performance indicators and mangy confidential data
• Support in project management and strategic initiatives delegated by the CEO
• Oversee daily office operations to ensure a productive work environment.
• Manage office supplies, equipment, vendor relationships, and facility needs.
• Organize company-wide meetings, events, and team-building activities.
• Organize travel and store visit charts and trackers for the office
• Manager Headquarter calendars and meeting rooms
• Act as a first point of contact for all office visitors and deliveries.
• Follow up on Health and Safety Protocols such as emergency protocols for Head Office
• Manage budgets related to office expenditures and supplies.
• Serve as the point of contact for IT, HR, and operations support as needed.

Qualifications:

·
Bachelor’s degree or equivalent experience.

·
3-5 years of experience as an Executive Assistant, Office Manager, or similar role; retail industry experience is a plus.

·
Exceptional organizational, communication, and time management skills.

·
Proficiency in Microsoft Office Suite, Google Workspace, and project management tools (e.g., Asana, Trello).

·
Ability to multitask and prioritize in a fast-paced environment.

·
High level of professionalism, discretion, and judgment.

·
Strong interpersonal skills and a positive, proactive attitude.

Preferred Qualifications:

·
Experience working directly with C-suite executives.

·
Familiarity with retail operations and terminology.

·
Experience with budgeting, vendor contracts, and expense reporting.

·
Hebrew Speaker

Work location:

-
Office – Toronto, Yorkdale.

-
Some travel may be required.

Retailors (Fox Group) is an equal opportunity employer committed to diversity and inclusion, and we encourage applications from all qualified candidates, including those with disabilities. We will accommodate applicants’ needs, upon request, throughout all stages of the recruitment process. Please inform us of the accommodation(s) that you may require. Information received relating to accommodation will be addressed confidentially.

We thank all applicants for your interest in this exciting opportunity, however, only qualified applicants will be contacted