CC#25-02-244 Administrative Assistant - Northumberland Regional

Government of Nova Scotia; Westville; On-site; CAD 30,000 - 50,000; Part time

Job summary

The Government of Nova Scotia is seeking a part-time Administrative Assistant for Northumberland Regional High, requiring Grade 12 completion and relevant experience. Applicants will perform office tasks, support school operations, and must provide background checks before employment.

Qualifications

• Minimum of 2 years office administrative experience.
• High level of technological skills required.
• Ability to manage various financial records.

Responsibilities

• Maintain filing systems and compose memos and letters.
• Handle multiple tasks and maintain accurate records.
• Manage financial records and works efficiently under pressure.

Skills

Proficiency in word processing

Database experience

Excellent oral communication skills

Excellent written communication skills

Ability to work independently

Ability to prioritize workload

Education

Completion of Grade 12

Recognized Office Administrative Assistant program

Tools

Microsoft Office

SAP

PowerSchool

Job description

Competition #: CC#25-02-244

Position: Administrative Assistant

Union: NSGEU

Family of Schools: Celtic

Location(s): Northumberland Regional High

Hours Per Day: 2.00

Hours Per Week: 10.00

School Hours: 9:00am-3:05pm

Assignment Hours: 1:30pm-3:30pm

Days: Mon, Tue, Wed, Thu, Fri

Status: Regular Part-time

Percentage: 10 Months

Salary: In accordance with the NSGEU Collective Agreement

Post Date: Monday, July 14, 2025

Close Date: Tuesday, August 5, 2025 at 12:00 PM

Anticipated Start Date: Monday, August 18, 2025

End Date: June 30, 2026

Introduction

This assignment involves 10 hours per week. Please note, 5 hours are considered term hours for the 2025-2026 school year, and the remaining 5 hours are regular part-time hours. The schedule will be determined.

Minimum Requirements

• Completion of Grade 12;
• Completion of a Recognized Office Administrative Assistant program or equivalent education and/or experience.

Additional Assets

• Minimum of 2 years office administrative experience;
• Proficiency in word processing, database, spreadsheet, accounting, and email applications;
• High level of technological skills;
• Excellent oral and written communication skills;
• Ability to work efficiently under pressure to meet deadlines;
• Ability to work independently and prioritize workload;
• Ability to handle multiple tasks simultaneously;
• Ability to set up and maintain filing systems;
• Ability to compose memos and letters;
• Ability to maintain record-keeping books and files;
• Ability to manage various financial records;
• Database experience is preferred;
• Experience working with Youth is an asset;
• Knowledge of School Cash accounting program, Microsoft Office, SAP, Aesop, and PowerSchool is an asset.

Demonstrated Abilities

• Diplomacy and discretion in dealings with personnel and the public;
• Teamwork and positive attitude;
• Adherence to confidentiality;
• Maintaining accurate records.

Closing Notes

Successful applicants will need to provide a Child Abuse Registry Check and a Criminal Records Check/Vulnerable Sector Check before employment, as per CCRCE policies. For accommodations during the hiring process, contact Employee Health at [e-mail] or 902-896-5799.