Cataloguing Technician

University of Toronto; Toronto; On-site; CAD 72,000 - 93,000; Full time

Job summary

A leading Canadian university is seeking a dedicated Cataloguer for its UTM Library. The role involves original and copy cataloguing of various materials, requiring a Bachelor's degree and a minimum of four years of library experience. The successful candidate will demonstrate strong communication skills and attention to detail. This full-time position offers a competitive salary range of $72,119 to $92,226.

Qualifications

• Minimum four years of related library experience.
• Experience with original and copy cataloguing.
• Strong oral and written communication skills.

Responsibilities

• Performing original descriptive cataloguing of resources.
• Creating and updating catalogue records.
• Conducting authority control of records.

Skills

Original cataloguing

Metadata creation

Attention to detail

Customer service

Analytical skills

Education

Bachelor's Degree

Tools

Ex Libris Alma

Microsoft Word

Microsoft Excel

Job description

Overview

About us: U of T Mississauga – the second largest campus of Canada’s top-ranked university – is a catalyst of human potential. We aim to spark life-changing research and innovation, promote equitable cities and societies, enable healthy lives, create a sustainable future, and ignite entrepreneurship. We prioritize student success and support 16,500 students through learning and discovery.

We acknowledge the traditional lands on which we operate and seek to honour truth, reciprocity and reconciliation with the Huron-Wendat, Seneca and the Mississaugas of the Credit First Nation. The University of Toronto Libraries (UTL) is the largest academic library system in Canada, with assets across three campuses and extensive resources, including special collections and digital materials. The UTM Library provides an open and collaborative environment with a range of services to support faculty, staff and students, including Archives & Special Collections.

Your opportunity

The UTM Library offers a dynamic and professional environment that fosters respect, accountability, teamwork and customer service. This position collaborates with Library units to deliver innovative and comprehensive solutions for Library initiatives and to support the learning, teaching and research needs of UTM undergraduate and graduate programs. You will join a dynamic collections team within the UTM Library, under the supervision of the Collections Management Supervisor, and will be responsible for the original and copy cataloguing of monographs, journals and non-print materials (including software, audiovisual materials, electronic resources and microform). You will create and edit metadata to support processing of special collections, archival materials and gifts, analyze content and follow metadata guidance documentation to describe materials.

Your responsibilities will include:

• Performing original descriptive cataloguing of resources and/or archival materials
• Creating and updating catalogue records
• Conducting authority control of records to ensure discoverability and access
• Creating, entering and checking metadata for quality control
• Assessing and determining the condition of donated resource materials
• Overseeing the automated document conversion process
• Identifying and analyzing data discrepancies and taking corrective actions
• Probing for information to establish needs

Essential Qualifications

• Bachelors Degree or acceptable combination of equivalent experience
• Minimum four (4) years of related library experience, including at least one (1) year using Ex Libris Alma or a comparable Library Management System
• Experience with original and copy cataloguing and metadata creation
• Experience with metadata standards and schemas such as MARC, AACR2 or RDA
• Strong oral and written communication skills
• Superior analytical and problem-solving ability
• Intermediate computer skills with Microsoft Word, Microsoft Excel, and Library Management Systems
• High level of accuracy and attention to detail
• Superior interpersonal and customer service skills
• Ability to demonstrate a commitment to equity, diversity, inclusion and a respectful, collegial learning and working environment

Assets (Nonessential)

• Library Technician Diploma (two-year program or 12-month accelerated program)
• Experience working with Ex Libris Alma
• Experience in a cataloguing unit
• Experience in an academic library performing cataloguing functions
• Experience with special collection metadata and schemas for video games, software, and rare books (e.g., DCRM(B))

To be successful in this role you will be:

• Adaptable
• Meticulous
• Multitasker
• Organized
• Team player

Closing Date: 10/06/2025, 11:59PM ET

Employee Group: USW

Appointment Type: Budget - Continuing

Schedule: Full-Time

Pay Scale Group & Hiring Zone: USW Pay Band 10 -- $72,119, with an annual step progression to a maximum of $92,226. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.

Job Category: Library Services

Equity, diversity and inclusion

Lived Experience Statement: Candidates who are Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity-deserving groups are encouraged to apply, and their lived experience shall be considered as applicable to the posted position. The incumbent will work fully on-site at the UTM Library, Monday-Friday, with regular daytime hours. This role is not currently eligible for a hybrid work arrangement, per University policies.

The University of Toronto embraces Diversity and is building a culture of belonging. We encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. A Diversity Survey is part of the application process and is voluntary. Information is confidential and aggregated for planning purposes. For more information, see the Diversity Survey page.

Accessibility Statement: The University strives to be equitable and inclusive, and to provide accommodations as required for applicants with disabilities. If accommodations are needed during the application and hiring process, please contact [e-mail].