Casual Receptionist Clerk

Powell River Educational Services Society; Powell River; On-site; CAD 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated administrative professional to join their team in Powell River. This casual position offers a dynamic work environment where you will engage with the public and support various departments. You will be responsible for managing communications, performing clerical tasks, and ensuring the smooth operation of office functions. Ideal candidates will possess strong organizational skills, a keen attention to detail, and the ability to handle sensitive information with discretion. This role is perfect for those looking to make a meaningful contribution in a supportive team setting while enjoying a flexible schedule.

Qualifications

• Strong administrative skills with attention to detail and accuracy.
• Ability to handle sensitive matters with tact and diplomacy.

Responsibilities

• Manage incoming calls and emails, providing information as needed.
• Perform clerical duties including filing, writing, and word processing.

Skills

Administrative skills

Interpersonal communication

Data analysis using Excel

Organizational skills

Problem-solving skills

Confidentiality

Teamwork

Education

Completion of Grade 12 or equivalent

Post-secondary education in office administration

Tools

Microsoft Excel

Office equipment

Job description

Location: Powell River/qathet Regional District

Schedule: Monday to Friday, 8:30 am to 4:30 pm

Salary Or Wage: $25.55 to $31.60 per hour

Job Type: Casual

List of Requirements

• Strong administrative professionals’ core skills and abilities
• Excellent interpersonal, oral, and written communication skills
• Ability to handle sensitive matters with tact and diplomacy, and responds in a professional and courteous manner when interacting with others, especially when serving in the role of receptionist
• High degree of accuracy and thoroughness, with a strong attention to detail
• Ability to write formulas, manipulate and analyze data using Microsoft Excel
• Sound judgement, analytical, and problem-solving skills
• Exceptional organizational and time management skills, and the ability to multi-task effectively
• Ability to work well under pressure and responds to requests and situations with an appropriate level of urgency
• Ability to work in a team environment and to work independently, with minimal supervision
• Knowledge of corporate records management practices associated with the position (e.g. filing of records)
• Ability to learn software applications associated with the position
• Critical importance of respecting and maintaining confidentiality in the best interest of the organization
• Completion of Grade 12 or equivalent
• Post-secondary education including a certificate or diploma in office administration or equivalent combination of office experience and technical skills, is an asset
• Demonstrated proficiency with office equipment, computers, email, word processing, spreadsheets, and keyboarding
• Holds a valid BC Driver’s License (Class 5)

List of Duties

• Deal courteously and tactfully with the public, qRD staff, Area Directors and other officials, upholding the role of the Regional District as an open and accessible government office
• Receive and direct incoming telephone calls, general e-mails and visitors via reception; provide information and assistance, within prescribed limits; or refer to appropriate person or department
• Perform routine clerical duties including writing, filing and word processing for various Departments within the qRD
• Receive incoming mail and faxes; distribute to appropriate person or department; process outgoing mail
• Maintain record of any public complaints, reports and suggestions and refer to appropriate person
• Assemble, copy, and distribute meeting agenda packages, minutes and other prepared documents electronically, by mail or personal delivery, as directed
• Replenish supplies for office workstations on a regular basis
• Follow all policies, procedures and standards of the Regional District
• Perform other related duties as assigned

How to Apply

POSITION OPEN UNTIL FILLED – Interested applicants are invited to submit a covering letter and resume detailing experience and qualifications pertinent to this position to: qathet Regional District 202 – 4675 Marine Avenue Powell River, BC V8A 2L2 Attn: Shelley Termuende, Acting Manager of Administrative Services Email: [e-mail]

The wage rates varies from Receptionist $28.51/Clerk $31.60/Clerical Assistant $25.55. The position is subject to CUPE Local 798 Collective Agreement and wages may be subject to change pending adoption of the new collective agreement. We thank all applicants for their interest. However, only those selected for an interview will be contacted. Formal testing will be required.